Event Form

Event Representative (hereafter referred to as the "Client")

Full Name

First NameLast Name

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

E-mail

Phone Number

Area CodePhone Number

Photographer’s details (hereafter referred to as the "Photographer")

Company: Portraits by Cher

Name: Cher Johnson

Mobile: 540-314-6659

Email:portraitsbycher@gmail.com

Website: www.portraitsbycher.com

Address: 22 N. Oakwood Rd. City: Troutville State: VA Zip 24175

Event details (hereafter referred to as the "Event"

Event Date

MonthDayYear

Location Name

Explore Park-Historical Cabin at Journey's End

Family Last Name

Number of people

Purpose

Reservations

Upon your signature, the Photographer will reserve the time and date agreed upon, and will not make other reservations for that time and date. For this reason, the Reservation Deposit is non-refundable, even if the date is changed or event cancelled for any reason, including acts of God, fire, strike, and extreme weather. The Reservation Deposit is to be paid at time of signing the contract. The Reservation Deposit is applied towards the contracted Event Package. Client understands and agrees that the entire amount owed for the Event Package described in the contract is due on the day of the Event, or, on the Outstanding Balance Due date (if specified). Client agrees if the balance is not paid by this time, the Photographer will not photograph the Event, with a loss of Reservation Deposit by Client and no liability to the Photographer.

Shooting Time/Addition

The photography schedule and selected methodology are designed to accomplish the goals and wishes of the Client in a manner enjoyed by all parties. The Client and the Photographer agree that cheerful co-operation and punctuality by all members of the Event staff are therefore essential to that purpose. Shooting commences at the scheduled start time agreed by both parties. Should additional photography and/or travel time, that is not included in the agreed package, be requested by the Client, it will be charged out at the rates specified in the Assignment Package, rounded to the nearest half hour.

House Rules

Digital Negatives, Prints and Copyrights

The photographs, digital negatives or prints produced by the Photographer are protected by International Copyright Law (all rights reserved) and the Photographer retains the copyright to all photos and images produced. The Client may receive a copy of the hi-res digital photographs on disc if it has been agreed upon as part of the Event Package. If so, the Client may reproduce any photos in any manner they like for internal and external purposes. The Client agrees to obtain written permission from the Photographer prior to the Client (or its assigned agents) publishing or selling the photographs for profit.

Model Release

The Client hereby grants to the Photographer and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the Event, its guests, attendees, and officials for editorial, trade, advertising, stock, commercial and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The Client hereby releases the Photographer and his legal representatives and assigns from all claims and liability relating to said photographs.

Co-operation of Guests and Other Service Providers

The Client is responsible for the conduct of the guests. Co-ordination with other service providers may be necessary to complete all the photography as scheduled. The Client should share the photography schedule with other service providers to make sure that there are no conflicts with times. In addition, events during the Event should be planned to make the best use of time for all vendors. The Photographer will not tolerate verbally or physically abusive behavior, nor will the Photographer share its time or compete with guest photographers for the attention of the subjects. Unchecked guest conduct that interferes with photography will seriously affect the quality of the photographs taken and increase the number of photos that must be created. If the Client is unable to control the conduct of the guests or if the conduct of any of the Event guests damages any of the equipment of the Photographer, it will result in the early or immediate departure of the Photographer. The Client understands that in such an event, no refund will be given.

Completion Schedule

Payment

Penalty Fees and Charges

Limit of Liabitlity

In the unlikely event of severe medical, natural, or other emergency it could be necessary to retain a different photographer. The Photographer will make every effort to secure a skilled replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the Event Package. The Photographer takes the utmost care with respect to exposure, transportation, and processing the photographs including using professional grade equipment and professional grade backup equipment. However, in the unlikely event those photographs have been lost, stolen, or destroyed for reasons within or beyond the Photographer’s control, the Photographer’s liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost.

Non-Guarantee

Although every possible care will be taken to produce photographs of all important and special moments during the Event, the Photographer cannot place an unconditional guarantee on the above. The Photographer will not be held responsible for any ruined photographs due to guests’ (or any other) flashes; or any other ruined photographs due to any other cause in or outside of the Photographer’s control.

Severability

Arbitration

Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration, administered in accordance with the Commercial Arbitration Rules of the American Arbitration Association, administered by a licensed Arbitrator in the jurisdiction closest to the Photographer’s office and the arbitration award may be entered for judgment in any court having jurisdiction thereof. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $200. In no event shall an award in an arbitration initiated under this clause exceed the contracted price of the controversy in dispute

Signed by Client

Please arrive to the Explore Park at least 15 minutes before your session starts to allow travel time from the Parkway entrance of the park to the historical cabins at the end, where we will be photographing. There is a pretty good walk that you will take from the gate in the parking lot to the cabins for pictures. Please let us know if you have any medical issues with walking a small path and we can make other arrangements there for your timeslot.

Once you arrive at the Explore Park, you will drive through the entire park, pass the welcome center, down the gravel road to the last parking lot called Journeys End. Once parked, you will see a gate to the left of a little store.

You and your family will take the beautiful path from behind the gate, down across a bridge and up around to the historical cabins on the left. We will be photographing at the furthest cabin in the back.

Look for the picnic tables in the middle. There you will find our son, Walker that will be there to prepare you for pictures. He will have cookies & drinks for you to enjoy before and after your session. He will also have the Square credit card reader for anyone that wants to use it. Please bring cash, check or cc for payment on this day.

There is not a bathroom at the cabins so please make sure to stop at the wonderful Welcome Center beforehand if needed. Please allow extra, extra time for that because there are lots of cool things in the center to distract you :)

We will have the cabin's front porch decorated for Christmas with blankets, pillows, a small Christmas tree, poinsettias and props. Feel free to wear your Christmas colors to make it even more festive.

You will receive 10 high-resolution digital images on December 12th by email. We will send you a private link to your gallery of pictures. In your gallery you will be able to download your photos for print. You will be able to print these images yourself with the included print realease or you can order them through the gallery. You will receive 15% off of our print prices. We use a very professional lab and guarantee the life of our prints. They ship directly to you from our lab. Additional digitals, Christmas cards, large prints and photo products are also available. You can create your order yourself or we can do it for you. We have a user friendly site and a fast turnaround.

Thank you for planning your Holiday Photos with us! Please sign & submit your contract as soon as possible. We look forward to photographing your family.

Thank you, Cher Johnson & Team

Portraits by Cher Photography Contract

Holiday Mini Session payment