Accounts Payable Services Preliminary Questionnaire

Accounts Payable Services Preliminary Questionnaire

As a part of the transition process, Medusind will consult with you to determine your preferred handling of each step in the process. Medusind will also consult with you to confirm the appropriate system requirements are in place to ensure your seamless access to Medusind’s document management system and Medusind’s access to your accounting system.
To get started, please answer the following preliminary questions to allow us to have an accurate picture of your needs so that we may provide you with an appropriate proposal.
Company Name
Contact Name
Phone Number
Area CodePhone Number
Email
example@example.com
Projected Decision Date
MonthDayYear
Date

Services Within Accounts Payable offered (please select one)

Rows	In Scope to BPO - Medusind	Will remain with my Organization	Not Applicable for my Organization
Receive/process invoices directly from Vendor via USPS (A)
Receive/process invoices directly from Vendor via email (B)
Receive/process Purchase orders
Receive/process Patient refunds
Receive/process Procurement card receipts
Receive/process Procurement card statements
Receive/process Employee expense reports
Electronically image Invoices
Code Invoices with General Ledger codes
Secure Invoice approvals (C)
Enter Batches into General Ledger (D)
Print checks and mail
Prepare ACH payments
Enter credit card receipts
Reconcile credit card statements
Review/Reconcile Vendor statements
Prepare Monthly Summary Reporting (E)

Notes:
(A) A dedicated P.O. Box can be set up in Oklahoma City for the direct receipt of invoices by Medusind.
(B) A dedicated email address can be set up for the direct receipt of invoices by Medusind.
(C) A customized automated workflow can be developed utilizing Laserfiche. Laserfiche is the world’s leading software for content management, business process automation, and productivity-boosting data analytics. The document management software used for AP processing enables more timely payments which effectively lowers the cost of collections and enhances efficiency, visibility and automation of controlled payment process and procedures.
(D) Medusind can perform direct entry into Client's General Ledger Software or prepare a file for Client upload.
(E) Standard reporting metrics are included but additional customized reporting can be added.
Other Data
Rows Response
# of locations to be serviced (including both corporate and dental locations)
Approximate monthly total volume of documents
General Ledger Software in use
Other Requests
Please attach sample of expense coding / Chart of Accounts
Browse Files
Cancelof
Additional Comments
Thank you for taking the time and effort to complete this survey. We recognize your time is valuable and by providing this information, we should be able to minimize the lead time to be able to meet your accounts payable needs. We appreciate this opportunity and look forward to a long and mutually beneficial relationship.
Should be Empty:

Rows	Response
# of locations to be serviced (including both corporate and dental locations)
Approximate monthly total volume of documents
General Ledger Software in use