Wedding Photography Contract & Agreement

Contract for Wedding Photographic Services with Nicci S Photography

Nicci Scheepers, Photographer

66 Putney Road

Cape Town

hello@niccisphotography.co.za

www.niccisphotography.co.za

Bride:*

First NameLast Name

Bride's Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Groom:*

First NameLast Name

Groom's Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

The Client agrees that he/she is responsible for all parties involved with the agreed upon photo session. If there is an individual involved in the photo session who does not agree to the terms of this agreement the Client assumes responsibility for any liability.

Email*

Bride's Cell Phone Number:*

Area CodePhone Number

Groom's Cell Phone Number*

Area CodePhone Number

Mother of the Bride's Cell Phone Number*

Area CodePhone Number

Name of Person of Contact on Wedding Day (i.e. Wedding Planner, Brides Maid or Grooms Man etc...):*

Person of Contact's Cell Phone Number That Will Be Turned On That Day

Area CodePhone Number

Summary

The Client agrees that he/she is responsible for all parties involved with the agreed upon photo session. If there is an individual involved in the photo session who does not agree to the terms of this agreement the Client assumes responsibility for any liability.

The Photographer is responsible for providing the Client a photographic service as detailed in this Agreement. The Client seeks to engage the Photographer for photographic services at the price identified below.

Services

Services will be provided by the Photographer as follows:

Wedding Package:*

Basic Package (R5 500) -- 6 hours of wedding day coverage 1x Photographer 250-350 high resolution images Retouching on all images givenStandard Package (R7 000) -- 7 hours of wedding day coverage 1x Photographer 500-600 high resolution images Retouching on all images given .Premium Package (R9 000) -- 8 hours of wedding day coverage 1x Photographer 800-900 high resolution images Retouching on all images given

Package Enhancements:

Engagement session -- R850Additional Coverage per hour -- R950Second Shooter -- R2 000Coffee Table Book -- R2 500If your wedding is within 100 km from Cape Town the travel will be included in the package price. If it is further than 100 km there will be a surcharge of R4.50 per km. If your wedding is taking place outside of the Western Cape, additional travel arrangements will need to be made.

Wedding Package total with any add ons and discounts:

Ceremony Venue Name:*

Ceremony Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Ceremony Date & Time:*

MonthDayYearHourMinutesAM/PM Option

Reception Venue Name:*

Reception Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Reception Date & Time:*

MonthDayYearHourMinutesAM/PM Option

***Please note any address, venue or time changes that may occur during the wedding planning process to photographer.***

Services will end as specified in the Type of Session noted above.

Please describe any particular photos you would like to have:*

Please check one of the following:*

I agree to the model release detailed below and give Nicc S Photography permission to post my images on social media and on its website.I do not want any of the images from this session on social media & the model release portion of the contract below does not apply

Check to continue:*

I acknowledge I cannot and will not edit, add any filter, crop, reproduce or alter the images Nicci S Photography provides in any way, as it breaches Federal Copyright Laws.

AGREEMENT TERMS & CONDITIONS

Session Fees/Retainer: A retainer of R2000.00 & signed contract are required to reserve your wedding date and is non-refundable. However, the above-stated retainer will be applied to the total cost of your wedding package.

The non-refundable retainer is a fee that retains the photographer’s services for your scheduled session date that the photographer has turned down other work for.

The wedding package total is due ONE MONTH before the wedding date. Payments can be split up leading up to the wedding in a payment plan that is agreed upon between the client and Nicci S Photography. No photography will be fulfilled without payment in full 30 days before the wedding date stated in this contract.

Change of Date or Venue: Nicci S Photography must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of the event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be in writing. It is the client's responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of a change of address or contact information as listed, the client must notify Nicci S Photography.

Exclusive Photographer: Nicci S Photography shall be the exclusive photographer(s) retained by the client for the purpose of photographing the wedding. Family and friends of the clients and other wedding vendors SHALL NOT interfere with the photographer's duties. Guests will be asked to refrain from taking flash photographs at certain intervals of wedding services to ensure proper exposure of images.

Copyright Information: The photographs produced by Nicci S Photography are protected by Federal Copyright Laws and MAY NOT be reproduced, cropped or altered in any manner. Client hereby waives any claims of ownership, income, editorial control and the use of the images.

It is a breach of this agreement to not only reproduce or change the images but to display them on social media networking sites (Facebook.com, Twitter.com, Instagram.com, etc…) without crediting Nicci S Photography. If displayed on social networking sites, any photo shared on the internet should be either captioned crediting Nicci S Photography or tagging Nicci S Photography in the actual photograph.

Cancellation or Postponement Policy: There shall be NO refund of retainer after 48 hours from the signing of the agreement due to the reservation of the photography date. If the event is canceled within three months of the wedding date, the client shall pay the balance of the contract due to the high probability Nicci S Photography will not be able to further book that date. Once a balance is paid, it is NON-REFUNDABLE. Any other arrangements shall be discussed between the client and Nicci S Photography. All arrangements will be put in writing. Cancellation must be in writing even if a phone call was made to inform Nicci S Photography of the cancellation.

Creative License: Images are edited at the photographer's (Nicci S Photography) discretion, and delivered images may not include all images shot. The photographers (Nicci S Photography) reserves the creative right to edit and release only those deemed creditable as professional quality and within the photographer's artistic standards. All images released are high-resolution JPEG. RAW files are not released.

Flash Drive Storage: Due to the lack of information about how long flash drives can hold information, Nicci S Photography recommends clients back up images on another media format other than flash drives, such as an external hard drive. Nicci S Photography also recommends making multiple copies of the images from the flash drive to ensure the images for years to come. Nicci S Photography cannot be held responsible for the failure of the flash drives due to mishandling. It is the client's responsibility to keep several copies of any flash drive in more than one location and back the images up on another format such as a hard drive.

Archival of Images: After you receive your images, Nicci S Photography archives the photos for a total of TWO years. If you lose the copy of the images from your wedding, there is an archival fee of R1500.00 to have a gallery of your images uploaded so you can download the digitals.

Failure to Perform: Due to the limited and subjective nature of the event, Nicci S Photography cannot be held responsible for photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by, but not limited to, anyone in or at the event, or by the church or location restrictions. The photographer is not responsible for the lost photo opportunities due to other cameras or flashes, the lateness of the bride, groom, or other principles, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to Nicci S Photography will be used for organizational purposes and in no way represents photography that will be produced. Nicci S Photography will do its best to fulfill all requests but can make no guarantees all images will be delivered. Clients are responsible for all locations fees and permits.

Force Majeure: If Nicci S Photography or its assigns cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to road closures, severe traffic, fire, terrorism, other causes beyond the control of the parties, or due to the photographer's illness, then Nicci S Photography shall return any monies paid by the client, less expenses, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of Nicci S Photography.

Photographer Substitution: In the extremely unlikely event of severe personal illness or other extreme acts of nature beyond the control of Nicci S Photography which precludes the photographer from performing the duties of coverage Nicci S Photography will attempt to arrange for a substitute photographer of high qualification, per client approval of the said photographer. The client and Nicci S Photography both assume the risks and dangers of the photographer's travel and if the extremely unlikely event a last-minute Act of Nature or travel disaster occurs while Nicci S Photography is en route to the event, the photographer will refund the client all monies paid, less the retainer.

Second Photographer: Nicci S Photography will hire a second photographer, if applicable to the client's chosen package and enhancements and the photographer will be of Nicci S Photography's choosing.

Event Food Service: A meal is required for Nicci S Photography for events of six hours or longer.

Printing of The Images: The photographer is not responsible for any prints that are not ordered directly through Nicci S Photography.

Model Release: This contract serves as a model release, giving Nicci S Photography the irrevocable right to use the photographs in all forms and in all media and in all manners for advertising, trade, promotion, exhibition, or any other lawful purposes. Nicci S Photography can grant the use of the images to third parties and all compensation for use and credit for the images remain the property of Nicci S Photography. The client waives any right to inspect or approve the photograph(s), finished version(s) incorporating the photo(s) or the use to which it may be applied, included written copy that may be created and appear in connection therewith.

Delivery of Products: Client will receive their final high resolution, hand edited JPEG images via an online gallery within six-eight weeks following the wedding date. This does not include any requests by the client for further edits or enhancements.

Entire Agreement: This agreement contains the entire understanding between Nicci S Photography and Client. It supersedes all prior agreements between parties. The only way to add or change this agreement is to do so in writing, signed by all parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived.

The undersigned have read and understood the contract and agree to the terms and conditions in their entirety. Only the bride and groom (or signers of this document) can discuss any problems that arise.

We kindly ask you to get in touch with us two weeks prior to the date of your event to touch base and go over last minute details. We will make every effort to contact you, but it is the client's responsibility to contact Nicci S Photography to confirm wedding details and times.

If purchasing Hi-Resolution images on a flash drive, clients will be given a written print release to make personal copies of images on the flash drive. The client understands the images given on flash drives cannot be used for profit or advertising and all posting of images on the internet need to be credited images to Nicci S Photography.

Client Signature ("sign" with mouse)

Signature*

Photographer Signature:

Signature

Contract is Binding as of Today's Date:*