DJ Planning Form

DJ Planning Form

Your DJ is scheduled to call you on the Monday before your wedding to have a thorough conversation about every detail of your wedding reception.

Please consider Mike Staff Productions as your partner in the success of your wedding reception. If you have ANY questions, or if you need suggestions, ideas, or advice, please give us a call at (248) 689-0777. We find great joy in participating in your wedding plans.

Your wedding day is YOUR wedding day! We are experts at customizing wedding receptions for each of our couples. Simply use this planning form as a guide, and remember, we'll do whatever it takes to make your night perfect.

To receive a copy of this form, please enter your email.

example@example.com

Date of Wedding

Date

Is this a same sex wedding *

yes no

This form will be completed by:

Brides Grooms

Bride - please use an email address that you regularly check for updates

Name

Email

Phone

Bride One - please use an email address that you regularly check for updates

Name

Email

Phone

Groom One - please use an email address that you regularly check for updates

Name

Email

Phone

Groom - please use an email address that you regularly check for updates

Name

Email

Phone

Bride Two - please use an email address that you regularly check for updates

Name

Email

Phone

Groom Two - please use an email address that you regularly check for updates

Name

Email

Phone

Wedding Day Emergency Contact and Phone - it would be a very rare instance that we would need to contact you on your wedding day. However, it is a good idea for us to have as many emergency numbers as possible.

Please share the names and phone numbers of your wedding team (if not Mike Staff Productions).

Name of main contact

Phone number

Photographer

Videographer

Wedding Coordinator

Have you arranged for your Mike Staff Productions DJ to provide your ceremony music? (Your ceremony must take place on-site of your reception location)

yes no not yet, but please have the office contact me

Ceremony Start Time

: Hour Minutes AM/PM Option

Name of officiant

For help finding the perfect songs for your wedding ceremony prelude, check out this Spotify playlist - Wedding Ceremony Music

Prelude: The music before the ceremony begins. We usually play softer jazz or piano music while guests are taking their seats. Is this okay or do you have other music ideas?

Soft Jazz Piano Music

For help finding the perfect songs for your wedding ceremony processional, check out this Spotify playlist - Wedding Ceremony Processional

Processional: This music is played for the seating of parents, grandparents, and godparents. In most cases, a different song is then played for the attendants.

Parents/Grandparents/Godparents Processional Song

Attendants Processional Song

Wedding Entrance - Your Processional Song!

Interlude Song - music played during the ceremony for unity candle, sand ceremony, ribbon tying or other moment of the ceremony.

For traditional wedding recessional songs, check out this playlist. - Wedding Recessional Songs

Recessional Song - the music played after the couple is announced as married and depart the ceremony site.

Do you have any special instructions for us for the ceremony?

Reception Location

Location Name

Street Address

City State / Province

Postal / Zip Code

How many guests are you expecting?

What time does the reception begin?

: Hour Minutes AM/PM Option

FYI: Your DJ will arrive at the hall about 90 minutes prior to the start of the party. Before your first guest arrives, your DJ will have all equipment neatly set up and music playing in the reception area.

What time does the reception end?

: Hour Minutes AM/PM Option

Note: Some banquet facilities will require the music to stop half an hour before the end of the event. Please ask your hall coordinator what time the music should stop.

What time will cocktail hour begin?

: Hour Minutes AM/PM Option

Will the cocktail hour be in the same room as the reception?

yes no

Style of music to be played during cocktail hour

FYI: Most couples opt for a mix of jazz, crooners, singer songwriters (Frank Sinatra, Michael Buble, Dave Matthews, etc), blues, etc.

For cocktail hour songs, check out this playlist. - Cocktail Hour Soundtrack

For grand entrance songs, check out this playlist. - Grand Entrance Songs

What song would you like playing as the Wedding Party is introduced into the room?

song title & artist

Please list your bridesmaids and groomsmen in the order they will enter the room.

Please list your wedding party in the order they will enter the room.

Note: For the following, a "maid of honor" is single, a "matron of honor is married.

What song would you like playing as the Newlyweds are introduced into the room?

song title & artist

How would you like to be introduced for your grand entrance?

Cake cutting will take place

Before dinner (recommended) After dinner There will not be a formal cake cutting

What song would you like played during the cake cutting ceremony?

song title & artist

Toasts will be made by

Grace will be said by:

Special introductions? (Grandparents, Godparents, or other honored guests)

This is a great opportunity to recognize special guests, particularly grandparents. This announcement is usually done just before the bridal dances begin and after dinner. The people being recognized simply need to standup or wave.

What time is dinner scheduled to be served?

: Hour Minutes AM/PM Option

Will dinner be served?

buffet style family style individual plates

Style of music to be played during dinner service

FYI: Jazz and Instrumentals work well. Dinner is also a great time to play the music you love that is not dance music. For example 90’s, Motown, county, alternatives, classic rock, RnB,...you name it and I bet it can work at dinner. You can almost play anything as long as you keep it at a good volume that allows the guests to talk with each other.

For dinner service music ideas, check out this playlist. - Wedding Dinner Music

Your first dance as newlyweds

song title & artist

Will the bride share a dance with her father?

yes no

Bride's dance with father

song title & artist

Introduce the bride as:

Most brides use their new name

Introduce the bride's father as:

Usually introduced as the bride's father (name)

Will the brides share a dances with their fathers?

yes no

Bride one's dance with father

song title & artist

Introduce bride one as:

Most brides use their new name

Introduce bride one's father as:

Usually introduced as the bride's father (name)

Bride two's dance with father

song title & artist

Introduce the bride as:

Most brides use their new name

Introduce bride two's father as:

Usually introduced as the bride's father (name)

Will the groom share a dance with his mother

yes no

Groom's dance with mother

song title & artist

Introduce the groom as:

name

Introduce the groom's mother as:

Usually introduced as the groom's mother (name)

Will the grooms share a dance with their mothers

yes no

Groom one's dance with mother

song title & artist

Introduce the groom as:

name

Introduce groom one's mother as:

Usually introduced as the groom's mother (name)

Groom two's dance with mother

song title & artist

Introduce the groom as:

name

Introduce groom two's mother as:

Usually introduced as the groom's mother (name)

To start the dancing with a full dance floor we suggest letting your DJ invite all guests to join the newlyweds for a song together. We will play a popular slow song then transition into dance music.

An alternative to the traditional bouquet and garter toss is to call out all of the ladies, married or not, to the dance floor. The bride then tosses the bouquet and whoever catches it gets to keep it, that simple. This way there is no calling out single people, stopping the dancing. This method takes much less time and works well for the bride that is excited about tossing her bouquet but would rather skip the other traditional steps. If you'd like to do this, please discuss it with your DJ.

Will there be a bouquet and garter toss?

Bouquet only Bouquet and garter No

FYI: About one in ten couples will elect to have a bouquet and garter toss. If you choose to, it is HIGHLY recommended that it is reserved for guests over 18 years old.

Check out this playlist for bouquet toss song ideas.

Song for when the bride tosses her bouquet

song title & artist

Song for when the groom removes the garter

song title & artist

Song for when the groom throws the garter

song title & artist

Song for when the "catchers" put the garter on

song title & artist

Will there be an anniversary dance?

Yes No

For song suggestions for the anniversary dance, check out this playlist.

Song for the anniversary dance

song title & artist

FYI: The Anniversary Dance works well if you have a lot of guests who have been married for a long time. It works like this: Your DJ will invite all married couples to the dance floor to share a dance with the newlyweds. Once the dance floor is full, your DJ will politely ask couples (with the exception of the newlyweds) who've been married less than 1 year...then 5 years...then 10 years, 20 years, etc. to please leave the dance floor. You will be left dancing with the couple that has been married the longest (often grandparents). Your DJ will get a round of applause for them and then ask them if they have any advice for you (since they've got more experience than anyone else in the room).

Are there any family traditions or cultural events planned for the reception? If so, please make a note to be discussed with the DJ.

The music played at your reception will help set the mood for the entire night. Your Mike Staff Productions DJ is extremely knowledgable and well rounded when it comes to music. Additionally, he or she has many years of experience getting people on the dance floor and in making sure that all of your guests are happy and enjoying the music.

While you are free to choose as much music as you'd like for your wedding reception, it is HIGHLY RECOMMENDED that you trust your DJ. At Mike Staff Productions, you hired a professional, experienced wedding DJ that is an expert at keeping the party going. Therefore, we strongly suggest you allow your DJ to mix some of your suggestions, with your guests's requests and other selections to create a fun-filled night that is uniquely yours and that all your guests will enjoy.

Are there any songs that you do not want played? When choosing song you DO NOT want played, try not to choose songs that are hugely popular. Certain "wedding songs" are popular because people love to dance to them.

Are there any songs that you want played ABSOLUTELY, POSITIVELY, NO MATTER WHAT? These are songs that you must hear at your wedding reception regardless if people dance to them (remember, we can play 13-15 songs per hour).

Please list some songs that you'd like to hear, but only if people dance to them. In other words, you won't get mad at your DJ if all of these songs are not played.

Planning form complete upon clicking submit above.

The Ceremony

The Reception

Wedding Reception Introductions

Special Dances

Reception Activities

Reception Music