WHAT HAPPENS NEXT?
1. Any request for an Alliance event requires authorization by the Alliance Board who has the specific responsibility to ensure that the scope of the event is clear and consistent with the Club’s mission and will be within budget.
The Board as a whole has no role in the actual operation of an event, as that is the responsibility of the Coordinator(s). However, a Board member may act as a Coordinator for an event.
The Board has a fiduciary responsibility to ensure that to the extent possible events pay for themselves consistent with Board policy.
Any Board decision is determined by majority vote. The Chair will notify the initiator(s) of the result of the Board’s decision and the Secretary will include the decision in the Board’s minutes.
2. If the proposal for authorization is for a Pride Event, the Chair/Co-chairs should provide the potential Coordinator with access to the Event Request Form for completion in order to consider the proposal.
The Chair/Co-chairs in consultation with the Pride Committee should vet the proposal for clarity and accuracy and if agreed to, submit it to the Board for consideration.
3. If the proposal is for authorization for a non-Pride event, the Board will determine which member(s) of the Board will work with the potential Coordinator to vet the proposal for clarity and accuracy. Once vetted, the Board may invite the potential Coordinator to a Board meeting for further discussion and clarification.
The Board will render a final determination. The Chair will notify the potential Coordinator of the result and the Secretary will include the decision the Board’s minutes.