User Guide

 

How to Limit Submissions in a Form

How to Limit Submissions in a Form

A limit can be placed on the number of submissions a form receives. An expiration date can also be set for the form.

Load the form into the form builder and take the following steps:

You can find this advance option in Settings->Form Settings, there you can see the "Form Status" drop-down option:

On this guide, we will only focus on 3 of the 5 options.

The other two options which are Enable and Disable were explained on a separate guide: How to Enable/Disable a Form?

Disable on date

This allows you to set your form to be disabled on your preferred specific date and time.

 

Disable on submission limit

This allows you to set a specific total number of submissions allowed for your form. 

Disable on date and submission limit

This allows you to set an expiration date and time to when your form is only allowed to be submitted and, also, set a specific total number of submission allowed during that time frame. 


The form whose Preferences is shown in the screenshot above was set to be disabled either upon receiving Two hundred fifty (1000) submissions or at 4:14 PM on 2017 March 21, whichever comes first.

Please note the following:

-You need to enter a number for the submission limit

-A drop-down calendar is used so it will be easy to set an expiration date and also to avoid confusion with the different date formats.

-The time is in the 24-hour format (no "AM" or "PM" included)

-The time is US Eastern Standard Time (server time, not your computer time)

-Time must be entered at least 5 hours before the expiration time (if the expiration time is at 17:00 the expiration time must be set a minimum of 5 hours before it and which is 12:00).

 

The instant a form reaches its submission limit and/or expiration date it will become disabled.

 

To re-enable a form that was disabled due to a submission limit being reached and/or the expiration date that was set is already due, do the following:

Scenario 1 - Increase the limit of the submissions

Submission Limit: 250

Expiration Date: (None set)

Example 1: You would like to allow 10 more submissions. Increase the submission limit to 260 (250 current submissions + 10).

Example 2: You would like to remove the submission limit altogether - change the form's status to Enable.

 

Scenario 2 - Update/Change the date of the expiration

Submission Limit: (None set)

Expiration date: 2016 May 15 at 8:00 PM

Example 1: You would like to change/update the expiration date to 3:30 PM on May 18, 2016. Using the calendar drop-down set a new future date of expiration and set a time on the time field as well(Setting the time to 00:00 will disable the form as soon as the date entered is reached).

Example 2: You would like make the form with no expiration date - change the form's status to Enable.

 

Scenario 3 - Increase the submission limit and/or update/change the expiration date

Submission Limit: 250

Expiration Date: 2016 May 15 at 8:00 PM

Use the examples in the previous scenarios as a guide, according to the change you wish to make.

 

 

Questions? Please let us know below!

Send Comment

48 Comments...

  • yaswanthkotha

    Hello Team,
    I have created the form. Please find the link below:
    https://form.jotform.me/73471209019454
    In the time slot, i having 5 slots(i am using the option single choice element)
    In Each slot Maximum of 20 people will be taken in one slot.
    Please help me out how to do it. If everything works i will buy it.

    Thanks & Regards,
    Yaswanth k
    8892571333

  • AmySexton

    Hello,

    Is there a way to limit number of submissions per week? Thank you.

  • edwinpiorufus

    hello ... while setting up the booking form.... if one person as selected a particular time in a given day... how to limit that the next person who takes the same time , should not be able to select the same time ??

  • questionarios

    Hello

    How can I limit 3 submitions per User?

    Best Regards

  • BrightonPAC

    Hi - I'm trying to set a form to disable at a date and time. I (and all of my users) live in Australia (Adelaide). Do I need to calculate the time to be US Eastern Standard Time, or can it be the time zone that my account settings are set to? I've tried testing this tonight but it still appears to be available.

    Thanks in anticipation.

  • m25msith

    I don't seem to have the Preferences button on the top toolbar at all. Am i missing something?

  • samerick

    Muchisimas gracias

  • somosassociation

    Is there a way to show the warning message before filling in the form when the form has reached the limit of submissions?

  • academicproofreading

    Is there a way to limit the form by views? So, for example, someone can open the URL / view the form 10 times, after which the limit is reached and the form can't be viewed anymore?

  • DavidB4

    Is there by any chance a limit of how many submissions can be made per day, week, or month? I'd like a cap which resets after a time.

  • farmcreditIL

    My form has four dates the user can select from and each date needs to have a limit of 15. These are workshops. Once 15 of our employees has selected a date/location - that option should close and not allow anymore to sign up. However, the other 3 dates/times should remain open until they also have 15 sign ups. How can I accomplish this?

  • mpascual48

    Is there a way to limit by submissions AND date. For example, I only want 20 submissions for each date, and there are three different dates. How do I do that?
    Thanks!

  • nabelsakha

    How make form only availbale in 8am to 9pm everyday

  • IDOEWebmaster

    As of today at this time, I don't see the area to set the submission limit under Preferences with the new interface, please check and instruct.
    Thanks,

  • Marco

    How to achieve that a user who has access with password protection to a report with submissions can delete all the entriess after he has received the excel file

  • Mark

    Is there a way to limit the number of submissions in a calendar month?

    ie You can submit 15 submissions through this form in the month of January; another 15 submissions in the month of February; another 15 submissions in the month of March without having to manually reset/extend the parameters at the end of each month?

  • mmarlin74

    Is it possible to set a limit based on the number they select in a certain field on the form? For example, I would like to cap my event at 60 people, but am allowing multiple people to register per registration form.

  • bounysf

    is there any way to set limit/quota for each choice in multiple choice question?

  • bounysf

    Is there any way to set limit for each answer?

  • groupsing

    if i want to set a pop up window to let know about the form is close, and how to set thanks

  • mastajwood

    So, if I have 4 seats available at 9am, once 4 payments are processed those seats are booked and they will get a message saying "this trip is full"

    How can you set it so they can book a seat on the next trip which is at 12pm?

  • GreatKIDS

    Is there a way in the warning message to embed or ?? so that they are redirected to a second form that puts them on a waiting list?

  • a2derbydimes

    Being able to set a submissions limit is great, but it doesn't work perfectly. My form, to register a limited number of people for an event, asks users to pay a fee via PayPal and they're directed to PP after they click Submit. It seems that JotForm counts toward the submissions limit any instance that the form is filled out and the user clicks Submit -- regardless of whether they completed the PP transaction. For example, I embedded the form on a web page, so when someone reported an issue I sent test submissions sans PayPal payment from four different browsers. What makes this even more frustrating is that after resolving the user's issue, I deleted my test submissions from the "incomplete payment" area, thinking that would ensure they wouldn't be counted toward the limit.

  • TerriA

    What time zone is used? How will I know that 17:00 hours is 5 pm MST or 5 pm CST or 5 PM EST, etc. I am in MST time and need the form to turn off at 5 pm.

    Thanks

  • SMF_Test

    Is this feature not working? or not available for free plan holders?

  • ASRA

    This feature completely failed to work for me. I set a limit of 148 submissions on a form, but the form kept on receiving submissions into the 150s before I realised and manually cut off access.

  • rokynrobyn

    Is there a way to set limits on options. For example, 10 people can submit option 1 and then option 1 will be disabled, not the entire form?

  • guest_23469352858062

    It's Very Very Good...But need also
    this kind of same feature for some of form field...or " No " duplicate entry for form field..Date or Time or
    Drop Down Box or Radio Button or Check box...ect

  • slimflimzy

    Adding to the above:
    Please, oh please reimplement this OR supply alternatives for achieving a similar effect manually.

    I don't see how a form can be safe if a user can send limitless replies...

  • J2O

    You guys really need to get this feature back in JotForm! Its the one thing missing from this great script!

  • swelch

    Not having this feature is really making things more difficult for me. Can you give some idea when this will be back?

  • hac

    Is there still no update on it?

  • halh

    There are a number of variations on this theme. The original intent was to close a form based on previous number of submissions or date. I'd like to limit submissions within a field and display a message, e.g. "This course is full, you are on a wait-list" but still permit the other fields to be completed.

  • MEGSSS

    Ditto the above. We really need this ability. Although we will deal with the lack thereof. But please hurry.

  • SJ

    Not having this feature is a deal breaker. I am forced to use competing form builder sites which have this feature and Google Doc integration implemented. I will return when JotForm is back on par with the competition.

  • gocampo

    Hi!

    Any chance we have this feature working in the near future? Thanks!

  • BritishAssociation

    Please can you let us know when the feature is going to be re-enabled as we could really do with having this facility. Many Thanks

  • KeepsakePortraits

    Would love to see this feature reimplemented as well.

  • klarprospects

    Trying to avoid people entering duplicate records in the form, how do i do this?

  • eatlantis

    Access Denied
    niçin geldi bu uyarı acaba...

  • mkaske

    Is there a way to get on a notification list so that when this feature is activated we will know?

  • mjw

    Can the time free be estimated when the feature will be back up? We are thinking of moving all of our forms from other form builders to jotform, but rely on being able to add some kind of deadline. Thanks.

  • fxr

    This feature has been temporarily disabled as it has caused unforeseen problems in other types of form functionality.

    We hope to be able to bring it back soon.

  • kdarcel

    The limit submission option remains unavailable. We were counting on this. When will it be remedied?

  • Rohith VSN

    I cannot see the limit submission option. Please help.

  • woodhaventeam

    Is there a way to make it so a user cannot submit their form if they do not meet specific requirements as defined by the form (in this case it is a job application form - we do not want an applicant to be able to apply if they do not meet our 4 minimum requirements - they are yes/no questions where if the answer is "no" they are not eligible.
    Hope that makes sense.
    Thanks!

  • inal

    How to setting No Limit Submissions a Form

    Thank

  • abajan

    This feature is especially useful when used with a "Unique Submission" setting of either "Loose Check" or "Strict Check".