Any changes or alteration to this contract are valid if and only if it is agreed upon in writing by both parties as a contract addendum.
Sharing a booth space is allowed, however, both parties must sign the contract.
A non-refundable deposit of $75.00 is due at the time of your application submission. In the event, your application is declined or canceled by HHH this amount will be refunded to you. You will receive an invoice for the balance. Any marketing add on's need to be paid before your listing is completed.
Vendors must park off-site of the venue in designated areas. Exceptions are made for medical reasons or handicap. Onsite parking passes are available at cost of $50.00 each. If you can park at Goddess Elite, and take a shuttle please let us know. Space assignment can be changed at any time for any reason at the discretion of HHHexpos. Booth assignments are decided by the order in which the contract is received and their placement in the show to be spaced appropriately to others that may offer similar services.
The contract duration will go from setting up on October 18th starting at 4 PM (setup) until exiting the premises after the show on October 20th no later than 9:00PM Eastern Standard time (set up also available on the 19th starting at 8:00 AM. It is encouraged but not required that all booths must be set up completely 1 hour before the expo opens patrons purchasing tickets in advance get a 30-minute early entry to the show. Earlier set up is available for a fee of $30.00 dollars/half hour.
Late tear down is $30.00/half hour, and at the discretion of the Soccer Sportsplex. If the building closes you will need to return the next day to finish packing. If you have a large display, please plan appropriately. Compliance with any requirements for permits, licenses, tax payments or insurance required in the conduct of the business of this show plus securing insurance coverage is solely the responsibility of the vendor.
Wifi is expected to be available; however we are not responsible for internet connectionVendor shall not use, or permit the use, premises for any unlawful purpose or in violation of any law, order, or regulation of any governmental authority or any restrictive covenant relating to the use or occupancy of the premises.
Vendor shall not permit any waste or misuse of the premises. HHH reserves the right to disconnect any equipment it reasonably deems to be a fire hazard. Vendor shall not display any object deemed offensive or in poor taste, nor shall the vendor display any material that would constitute a fire hazard. Further, Vendor agrees to remove at the request of the expo that is deemed to be offensive.
Vendor agrees not to burn incense or candles or diffuse other scents.Vendor shall bear the risk of loss arising from damage to or loss of vendor's personal property and trade fixtures located on the premises. Vendor shall bear the risk of loss arising from any interruption of business.
Vendor shall bear the risk of, and vendor shall save HHHexpos, and it's affiliates and workers harmless from loss, cost or expense by reason of claims for personal injury and property damage arising out of vendor's occupancy of the Premises, whether due to the fault of Vendor or others, excepting only the fault of HHHExpos in the event that the show is unable to occur at the location and times specified in this agreement due to any cause outside of HHHExpos control.
The vendor shall waive any claims for damages except that vendor will be entitled to a refund of any deposit money actually paid to HHHExpos or its affiliates. Vendor shall not reassign or sublet the space rented to them without prior written agreement from HHHExpos.Without written consent from the Soccer Sportsplex as well as HHHExpos, the vendor will make no alteration of or addition to the premises including (without limitation) painting, drilling, or attaching fixtures.
Vendor agrees to bring no outside food or drink into the Soccer Sportsplex, as the Soccer Sportsplex mandates that all food and beverages are purchased from them. Vendor agrees they will not break down their booth/display prior to the ending of the event. If a vendor tears down early it will affect their eligibility for future shows. Contracts from early teardown vendors will not be processed until after the deadline for new vendors has passed which may affect booth availability.
Vendors agree to park only in designated vendor areas and agrees to ensure their helpers at the booth also park in designated vendor parking areas. The vendor agrees to be liable for the on-site parking permit should any invitee to the booth be found to be parked onsite.
Vendor agrees to return the badges at the end of the show or pay to replace them at the cost of $5.00 each. If you show up the day of the show with something you did not disclose on the vendor information form, you may be restricted from offering that product or service during the show, and no refund or compensation will be given.
It is vital that you fill out the vendor information form accurately and in full detail of what you offer. Cancellations up to 6 weeks prior to the event receive a full refund less the non-refundable deposit as well as interchange fees if payment was done by credit card but we are no longer able to credit the card directly due to the length of time that passed since payment. In these events, a check would be issued less the cost of the interchange fees we were charged.