Control How Approvals Are Finalized

With Jotform Workflows, you decide when an approval step is considered complete. Whether you need just one response, a majority vote, a fixed number of responses, or input from everyone approval completion rules let you tailor the process to match your organization’s needs.

Youtube video about - Heading

Set rules to control how and when an approval step is finalized. Choose from options like one response, majority approval, all approvers, or a specific number of replies.

Customize When Approval Steps Are Complete

Whether you’re handling quick requests or decisions that require team alignment, you can apply the right level of decision making authority to each approval step.

Approval Rules

  • One Response Required
    Use this setting when a single decision-maker is enough to move the workflow forward. Ideal for manager approvals or simple OKs.
  • Majority Rules
    Automatically finalize the step once the majority of assigned approvers have responded with the same outcome. Great for collaborative teams where consensus is key.
  • Specific Number of Responses
    Set a minimum number of required responses regardless of the total number of approvers. Perfect for workflows that need multiple but not unanimous feedback.
  • All Approvers Must Respond
    Require every assigned approver to submit a decision before continuing. Ideal for high-stakes processes like budgeting, legal reviews, or executive approvals.
Heading