Moonlite Events Vendor Terms and Conditions
Once accepted, you will be sent a PayPal invoice for your booth fee. Payment is due no later than date posted.
If you cancel after the due date of your invoice, you will NOT be granted a refund.
Vendor Set-up Information will be sent out the week of the event. Set-up time will start at 7:30 so plan accordingly.
When you arrive you must “check in” with the coordinators and then you will be shown to your spot. All vendor spaces are 10ft wide x 10 ft. deep. Your entire set up must fit into this space unless you have purchased additional spaces prior to arrival and paid for in advance.
It is required that you arrive, unload and then move your vehicle then come back to set up. This way other vendors are not blocked and are able to easily unload as well. Please do not park close to the entrance and allow our customers parking and easy access. If you arrive late you will not be allowed to set up for this market and may not be allowed to return. No refunds will be given.
All vendors are responsible for bringing their own supplies, unless you have reserved tables, so plan ahead please. It is recommended that you do a “mock set up” at home to make sure you have all your supplies and that they are working properly.
We are a RAIN OR SHINE event! What this means is plan your set up accordingly. We will be open unless there is an Official Severe Weather Advisory issued for our location. If that happens we will attempt to plan a backup date.
If you cancel your space within 48 hours of the event, you WILL NOT be allowed to attend another Moonlite event. We understand that things happen, but by this point it is hard to rearrange vendors and/or fill the space on short notice. If you NO SHOW, you are not allowed to return to a Moonlite event.
Each vendor is responsible for and it is required that you report your sales tax to the AR tax authority and pay taxes on your total amount collected for this event. If these are not paid you may be restricted from participating in future markets. This is a state law and out of our hands.
RECOMMENDED VENDOR SUPPLIES
1. 6ft or 8 ft. tables for displaying your products
2. Banner or signs showing what you sell and your pricing
4. Decorations for your booth. The shinier the better!!!
5. Bags, packaging material for your customers to take home their purchases
6. Business Cards
7. Pen, Paper, Receipt book
8. Cell Phone credit card swiper, PayPal, Square, etc.
Tear down will commence at the END of the event. You will not be allowed to leave early as this will disrupt the entire market. If you sell out early you still need to remain with your booth until close. You are not allowed to leave anything onsite. No exceptions.
Security will be onsite during Market hours only.
Any vendor who leaves trash, merchandise, etc in their space after leaving will not be allowed to participate in future events. Please be courteous to your fellow vendors and do not let young children go unescorted during show hours. We understand that emergencies happen, but we cannot refund anyone who cancels their space after 30 days prior to the event. Any vendor who cancels their space within 48 hours prior to the show, will not be allowed to participate in future events.