Catering Contract
Month
Day
Year
This Catering Contract (the “Contract”), is entered into on this {day} day of {month}, {year}, by and between the following parties:
Caterer
Address of Caterer
Street Address
Street Address Line 2
City State / Province
Postal / Zip Code
Name of Client
Address of Client
Street Address
Street Address Line 2
City State / Province
Postal / Zip Code
WHEREAS, Client seeks the services of Caterer for the following Event:
Date start
Month Day Year
Date
Date end
Month Day Year
Date
Time start
: Hour Minutes AM/PM Option
Time end
: Hour Minutes AM/PM Option
Address
Street Address
Street Address Line 2
City State / Province
Postal / Zip Code
Guest Count
Menu Choices
The Parties hereby agree that the choices of menu shall be selected by the Client from a separate document, which shall be used as a reference to which the menu shall be sourced, but without prohibition or restriction to the Caterer should it decide for it to make small changes in case of unavailability of ingredients.
Venue
It shall be the responsibility of the Client to provide access to the venue to the Caterer hours in advance prior to the start of the event and to secure hours for clean up after the event. Caterer shall be responsible in the presentation and shall ensure and other arrangements.
Number of Hours Access Prior the Start of Event
Number of Hours Access after End of Event
Amount per Person
Amount Total
Down Payment Percentage
Down Payment Amount
Payment
The client will pay to Caterer {amountPer} per person, subject to the number of guests that may arrive in the event, but no less than the number of guests indicated by the Client to this Contract. Any modifications to the number specifications should notify the Caterer 24 hours before the event.
As of the signing of this Contract, the total amount is estimated to be {amountTotal} (“Estimated Total Cost”).
A {downPayment} down payment will be made to the Caterer upon signing this contract to the number of {downPayment49} with the remaining balance to be paid after the event, subject to the decrease of headcount 24 hours prior the event date as to be notified by the Client, or increase of headcount during the event.
Responsibilities
The caterer is responsible for the utensils, mantels, table cloths and tables to be used on the event.
The client is responsible for costs that may be incurred on the venue including the acquisition of necessary permissions and authorizations for the Caterer in order to properly set up the facilities and services in said venue.
In case Caterer shall be unable to fulfill its obligations for reasons outside its control, Caterer shall communicate with Client promptly in providing solutions, including, but not limited to, locating a replacement catering service without additional cost to Client. The client may opt for a full refund, but in no case, Caterer shall be responsible for any cost or damage under these circumstances.
Cancellation
In the event that the Client wishes to cancel the services of Caterer, the Client must provide written notice of cancellation to Caterer {cancellationDays} days prior to the event date. A cancellation fee of 20% from the total contract amount shall be made, which shall be deducted from the down payment. The remaining balance, if any, shall be returned to Client. In case of failure to notify Caterer, the Client shall be billed the total amount of the Contract.
Cancellation Days Notice
Enter the number of days prior the event date that the Client is allowed to cancel
Insurance
The caterer has general liability insurance relating to Caterer’s services at the Event.
Indemnity
The Parties shall indemnify and hold harmless each other for any damage, theft, or loss by any Party occurring at the event, causes by any of Client’s guests, without causes of misconduct, willful negligence, or misconduct.
Compliance
Caterer assures that Caterer is compliant with the applicable health laws of the state relating to food preparation and services.
No Assignment
This Contract, the rights and responsibilities, and obligations of the parties are exclusive and cannot be assigned or transferred to any third party without prior written consent in writing and signed by both parties.
Disputes
The Parties shall resolve any controversy or dispute in a private manner, and without acts of public humiliation, such as, but not limited to, negative publication through social media.
The parties shall resolve any issues through arbitration, with both parties unanimously selecting an arbitrator. Costs to the proceeding shall be shouldered by the losing party, other than the awards.
Jurisdiction
This Contract shall be construed and interpreted to the laws of the state, to the exclusion of other state laws.
State Governing Law
Amendments
No modifications, amendments, or changes to this Contract shall be recognized as having been made unless both parties set it in writing and signed by both of them.
Counterparts
This Agreement may be executed in multiple counterparts, with each counterpart may be considered a separate agreement, but all of which together shall constitute a single and the same agreement.
IN WITNESS WHEREOF, the Parties hereunto execute and make this Contract effective, on the day and year set forth on their signatures below.
Caterer
Clear
Name or Caterer
Date Signed
Month Day Year
Date
Client
Clear
Name of Client
Date Signed
Month Day Year
Date
Should be Empty:

Catering Contract