PAS 79-1-V2

REGULATORY REFORM (FIRE SAFETY) ORDER 2005
FIRE RISK ASSESSMENT-PAS 79-1
Address of premises:
Street Address
Street Address Line 2
City/Town/VillageCounty
Post Code

Responsible person (e.g. employer) or person having control of the premises:
Person(s) consulted:
First NameLast Name
Report validated by:
First NameLast Name
Assessor:
First NameLast Name
Date of fire risk assessment:
DayMonthYear
Date
Date of previous fire risk assessment:
DayMonthYear
Date
Suggested date for review:
DayMonthYear
Date
This report is intended to assist you in compliance with Article 9 of the Regulatory Reform (Fire Safety) Order 2005 (the ‘Fire Safety Order’), which requires that a risk assessment be carried out.
Signature
Clear
Date
DayMonthYear
Date

GENERAL INFORMATION
1. THE PREMISES
1.1 Number of floors at ground level and above:
Number of floors entirely below ground level:
Floors on which car parking is provided:
1.2 Approximate floor area(m2 Per floor):
m2 per floor.
Approximate floor area(m2 Gross):
m2 gross.
Approximate floor area(m2 on Ground floor):
m2 on ground floor.
1.3 Details of construction and layout:
Plan drawing:
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1.4 Occupancy:

2. THE OCCUPANTS
2.1 Approximate maximum number of employees at any one time:
2.2 Approximate maximum number of other occupants at any one time:
2.3 Approximate total number of people present in the building at any one time:
3. OCCUPANTS ESPECIALLY AT RISK FROM FIRE
3.1 Sleeping occupants:
3.2 Disabled employees:
3.3 Other disabled occupants:
3.4 Occupants in remote areas and lone workers:
3.5 Young persons employed:
3.6 Others
4. FIRE LOSS EXPERIENCE
5. OTHER RELEVANT INFORMATION

6. RELEVANT FIRE SAFETY LEGISLATION
6.1 The following fire safety legislation applies to these premises:
The Regulatory Reform Order 2005 (Fire)
6.2 The above legislation is enforced by:
______________Fire and Rescue Service
6.3 Other legislation that makes significant requirements for fire precautions in these premises [other than the Building Regulations 2010 (as amended)]:
6.4 The other legislation referred to above is enforced by:
6.5 Is there an alterations notice in force?
YESNO
Relevant information and deficiencies observed:

9. ARSON
9.1 Does basic security against arson by outsiders appear reasonable(1)?
N/AYESNO
9.2 Is there an absence of unnecessary fire load in close proximity to the premises or available for ignition by outsiders?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
The premises is secured. Measures included aa electronic door access system/CCTV. Combustible materials, refuse, and recycling bins are kept clear of the premises to reduce the risk of a fire spreading into the premises through windows and other openings. A secure bin store has been provided a reasonable distance from the the premises(>6m).
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1) Reasonable only in the context of this fire risk assessment. If specific advice on security (including security against arson) is required, this should be obtained from a security specialist.

10. PORTABLE HEATERS AND HEATING AND VENTILATION INSTALLATIONS
10.1 Is there satisfactory control over the use of portable heaters?
N/AYESNO
10.2 Are fixed heating and ventilation installations subject to regular maintenance?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
Portable heaters are PAT and are located away from combustible items with sufficient free space around the appliance. Fixed heating installations are subject to periodic maintenance by a competent contractor. Last test-
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11. COOKING
11.1 Are reasonable measures taken to prevent fires as a result of cooking?
N/AYESNO
More specifically:
11.2 are filters cleaned or changed and ductwork cleaned regularly?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
There are no cooking facilities only staff tea points which are used to reheat food and make hot drinks. The cooking appliances are in reasonable condition and are maintained to keep grease deposits to a minimum. A competent contractor periodically cleans the cooker hoods to prevent the build-up of grease deposits.
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12. LIGHTNING
12.1 Does the building have a lightning protection system?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
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13. HOUSEKEEPING
13.1 Is the overall standard of housekeeping adequate?
N/AYESNO
13.2 More specifically:
a) Do combustible materials appear to be separated from ignition sources?
N/AYESNO
b) Is unnecessary accumulation or inappropriate storage of combustible materials or waste avoided?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
Combustible materials are separated from ignition sources in all areas. There is no unnecessary accumulation or inappropriate storage of combustible materials or waste. The fire loading in all areas is reasonable and not excessive. All service intake and metre cupboards are adequately secured and kept clear of combustible materials
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15. DANGEROUS SUBSTANCES (2)
15.1 Are the general fire precautions adequate to address the hazards associated with dangerous substances used or stored within the premises?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
Dangerous substances are limited to cleaning consumables in small quantities with negligible impact on the appropriate fire precautions.
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2) For the purpose of this risk assessment and the Fire Safety Order, dangerous substances are primarily explosive, highly flammable orflammable substances and oxidizing agents.
3) Small quantities with negligible impact on the appropriate fire precautions need not be taken into account.

16. OTHER SIGNIFICANT FIRE HAZARDS THAT WARRANT CONSIDERATION
Are their sufficient controls of other fire hazards that warrant consideration?
YesNoN/A
16.1 Hazards:
Relevant information (including description of arrangements and deficiencies observed):
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18. MEASURES TO LIMIT FIRE SPREAD AND DEVELOPMENT
18.1 Is it considered that there is:
a) compartmentation of a reasonable standard(6)?
N/AYESNO
b) reasonable limitation of linings that might promote fire spread?
N/AYESNO
18.2 As far as can reasonably be ascertained, are fire dampers provided as necessary to protect critical means of escape against passage of fire, smoke and products of combustion in the early stages of a fire6), 7)?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
Several service penetrations were found in the service cupboards which would allow fire and smoke spread beyond the compartment of origin. Suitable fire stopping methods have been used for service penetrations passing through fire resisting partitions to prevent the spread of fire and smoke beyond the compartment of origin. A number of service penetrations passing through fire resisting partitions were found which may lead to fire and smoke spread beyond the compartment of origin. Internal premises linings consist of plain painted finishes and modern materials limiting potential fire spread. The ---------- area did feature open notice boards which is permissable where there are alternative escape routes and where they are not situated in dead end situations. Ventilation ductwork passes through fire resisting partitions including those forming escape routes. A un/suitable provision and standard of dampers had been provided and correctly installed to prevent the passage of fire and smoke travel via the ductwork.
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6) This fire risk assessment will not necessarily identify all minor fire stopping issues that might exist within the building. If you become aware of other fire stopping issues, or are concerned about the adequacy of fire stopping, you may wish to consider arranging for an invasive survey by a competent specialist.
7) A full investigation of the design of heating, ventilation and air conditioning systems is outside the scope of this fire risk assessment.

19. EMERGENCY ESCAPE LIGHTING
19.1 Has a reasonable standard of emergency escape lighting system been provided(8)?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
Conventional lighting has been provided throughout the premises. Emergency lighting appeared to be reasonable on escape routes, at intersections in corridors, outside final exits. The emergency lighting is provided via non maintained integral fittings. When considering that borrowed light from street lighting and other external sources may be limited, the standard of emergency lighting may be insufficient.
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8) Based on visual inspection, but no test of illuminance levels or verification of full compliance with relevant British Standards carried out.

20. FIRE SAFETY SIGNS AND NOTICES
20.1 Is there a reasonable standard of fire safety signs and notices?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
A reasonable standard of fire safety signs and notices has been provided Emergency Exit signs in most circumstances are clear and unambiguous. Detailed Fire Evacuation Information had been provided in multiple locations. Fire doors have been provided with appropriate signage. The doors to each store cupboard/room had been provided with a ‘Fire Door, Keep Door Locked’ sign. Detailed Fire Evacuation Information had been provided in multiple locations for the information of staff. Fire action notices had been provided at every call point to inform occupants of the action to take in an emergency. Final exits had been provided with 'Fire Door Keep Clear'.
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21. MEANS OF GIVING WARNING IN CASE OF FIRE
21.1 Is a reasonable fire detection and fire alarm system provided(9)?
N/AYESNO
21.2 Is there remote transmission of alarm signals?
N/AYESNO
21.3 Is a zone plan displayed?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
An electrical fire alarm is not required for the premises layout and design. The premises is open plan in design where any fire would be obvious and quickly identified, and shouting 'Fire' would be sufficient to warn other occupants of an incident. The level of detection and coverage are appropriate for the risk profile and design of the building and includes devices for warning occupants with specific requirements i.e. strobes (VADS). The system includes detection in escape routes, rooms opening onto escape routes, specific risk rooms, voids. Manual call points have also been provided in appropriate locations in accordance with BS5839:1(L----). CIE (Control and Indicating Equipment) Panel is located in an appropriate location with a zone plan to assist in identifying the location of an activation. Remote monitoring has not been provided.
21.4 Relevant information on false alarm experience (if known):
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9) Based on visual inspection, but no audibility tests or verification of full compliance with relevant British Standard carried out.

22. MANUAL FIRE EXTINGUISHING APPLIANCES
22.1 Is there reasonable provision of manual fire extinguishing appliances?
N/AYESNO
22.2 What type(s) of appliances are provided?
Portable fire extinguishers:Hose reels:Fire blankets:
22.3 Are all fire extinguishing appliances readily accessible?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
A reasonable provision of manual fire extinguishing appliances has been provided in line with guidance Portable firefighting equipment is provided throughout the property with Class A, B & electrical which are adequately spaced (minimum class A of 13A per 200m2 & 30-meter travel distance) and adequately provided for the risk. All extinguishing appliances are readily accessible and have been stand/wall mounted.
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23. RELEVANT AUTOMATIC FIRE EXTINGUISHING SYSTEMS(10)
23.1 Type of fixed system:
Relevant information and deficiencies observed:
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24. OTHER RELEVANT FIXED SYSTEMS AND EQUIPMENT(11)
24.1 Type of fixed system:
Relevant information and deficiencies observed:
.
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10) Relevant to life safety and this risk assessment (as opposed to property protection).
11) Relevant to life safety and this risk assessment (as opposed to property protection).
24.2 Is there suitable provision of firefighters’ switch(es) for high voltage luminous tube signs, etc.?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
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24.3 Are there appropriately sited facilities for electrical isolation of any photovoltaic (PV) cells, with appropriate signage, to assist the fire and rescue service?
N/AYESNO
Relevant information (including description of arrangements and deficiencies observed):
A photovoltaic system is located_______ and has been provided with appropriate isolation facilities and signage to assist the fire service.
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Fire Risk Assessment
The following simple risk level estimator is based on a commonly used risk level estimator:
Considering the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (likelihood of fire) at these premises is:
LowMediumHigh
In this context, a definition of the above terms is as follows:

Low:
Unusually low likelihood of fire as a result of negligible potential ignition sources.

Medium:
Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards subject to appropriate controls (other than minor shortcomings).

High:
Lack of adequate controls applied to one or more significant fire hazards, such as to significantly increase the likelihood of fire.
Considering the nature of the premises and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, it is considered that the consequences for life safety in the event of fire would be:
Slight HarmModerate HarmExtreme Harm
Slight harm:
An outbreak of fire is unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which a fire occurs).

Moderate harm:
An outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants but is unlikely to result in multiple fatalities.

Extreme harm:
Significant potential for serious injury or death of one or more occupants.

Accordingly, it is considered that therisk to life from fire at these premises is:
TrivialTolerableModerateSubstantialIntolerable

A suitable risk-based control plan should involve effort and urgency that is proportional to risk. The following risk-based control plan is based on one advocated for general health and safety risks:
Risk Level	Action and Timescale
Trivial	No action is required, and no detailed records need be kept
Tolerable	No major additional controls required. However, there might be a need for improvements that involve minor or limited cost.
Moderate	t is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined time period. Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.
Sustantial	Considerable resources might have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced.If the building is occupied, urgent action should be taken.
Intolerable	Considerable resources might have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken.

The risk rating considers the relevant evacuation strategy and has been reached as follows:
It is considered that fires start off as small and under normal circumstances (with the exception of arson) confined to one location within the building and are more likely to start within the accommodation space rather than in protected escape routes. Fires can significantly grow beyond the room and compartment of origin if sufficient fuel and ventilation is available. The speed of fire growth, and untenable conditions being reached is dependent on varying factors such as spatial volume, fire loads, growth rates, and passive & active fire precautions. Key factors for the protection of life within buildings should include the ability to warn occupants of danger, provide protected escape routes for the type and number of occupants, limit travel distances to reach places of safety, and inhibit or delay fire spread.
It would be reasonable to assume that the levels of protection recommended with early detection should provide sufficient time for the numbers of occupants present to escape without harm. These measures should not be considered in isolation and good management and maintenance are an important factor in the overall safety of a building. This fire risk assessment should be used to assist relevant persons in the development of measures relating to these premises.

Action Plan
Priorities/Timescales:

1. High.
Immediate actions are required or if it is not feasibly practical to immediately resolve the issue, it is strongly recommended that a written program be put in place for resolving the issue and remedial measures put in place to control risk in the meantime. Considerable resources should be provided to resolve this.
Timescale:
Immediately or as soon as reasonably practicable. In the case of items that require capital work, steps should be taken as soon as reasonably possible to progress the work.

2. Medium.
Efforts must be made to reduce the risk in the short/medium term. Risk reduction measures, which should take cost into account, should be implemented within a defined period.
Timescale:
To be implemented within, say, three to six months.

3. Low.
Action required in the longer term, some resources allocated, and a program put in place.
Timescale:
To be implemented as and when the opportunity arises, such as at the time of replacement of a fire door or refurbishment of premises.
It is considered that the following actions should be implemented in order to reduce fire risk to, or maintain it at, the following level:
TrivialTolerable

Actions
Are fixed installations periodically inspected and tested?
The electrical installation in your premises should be subject to inspection and test by a competent person at least every five years and any C1 & C2 issues resolved in a reasonable period. Completion date: Priority/Timescale:
Is portable appliance testing carried out?
All electrical equipment should be installed and maintained in a safe manner by a competent person. If portable electrical equipment is used, including items brought into the premises, you should ensure that it is visually inspected and undergoes portable appliance testing (‘PAT’) at intervals suitable for the type of equipment and its frequency of use (refer to HSE guidance10). If you have any doubt about the safety of your electrical installation, then you should consult a competent electrician. Completion date: Priority/Timescale:
Is there suitable control over the use of personal electrical appliances?
A written policy should be in force regarding the restrictions on charging personal electrical equipment, these should be limited to areas where the chargers are in a room behind a fire door with smoke detection and not utilising the plug sockets in the escape route. Completion date: Priority/Timescale:
Is there suitable limitation of trailing leads and adapters?
The following advice is recommended when the use of an extension cable is unavoidable: Only use an extension lead which was bought ready assembled. It is recommended that no extension lead be more than 15 metres in length. Only use extension leads fitted with suitably insulated connectors and plugs. Never be tempted to join two lengths of flex by twisting the bared ends of wires together, even if you bind them with insulating tape. The extension lead should be positioned carefully to prevent any risk of damage to the cable. If the cable must cross a pathway, the risk of tripping and damage can be minimized by covering it with a rubber protector strip. Always check that leads, plugs and sockets are undamaged. Always check that the extension lead plug contains a correctly rated fuse for the equipment to be used. When a cable drum extension lead is in use, the cable must be completely unwound from the drum to avoid the cable overheating. Check that the cable has an earth wire if feeding Class I (metal-cored equipment). 2-core extension leads should not be used. Damaged extension leads should be taken out of use and replaced. Leads cannot be repaired satisfactorily using insulating tape as it does not have sufficient strength or stickiness, nor does it provide enough physical protection. Completion date: Priority/Timescale:
Are reasonable measures taken to prevent fires as a result of smoking?
Smoking in non-domestic premises is prohibited by law; you should, therefore, ensure that employees, visitors, and anyone working in the premises are aware of this. ‘No smoking’ signs should be displayed as appropriate. Smoking in non-domestic premises is prohibited by law; you should, therefore, ensure that employees, visitors, and anyone working in the premises are aware of this. Persons who wish to smoke should do so clear of the premises and suitable provisions, such as fire safe bins, should be provided for the safe disposal of smokers’ materials. ‘No smoking’ signs should be displayed as appropriate. In carrying out regular inspections of your premises, you should look for any signs of illicit smoking in storerooms, ancillary rooms, and other “hidden” areas. Completion date: Priority/Timescale:
Are reasonable measures taken to prevent fires as a result of smoking?
Smoking in non-domestic premises is prohibited by law; you should, therefore, ensure that employees, visitors, and anyone working in the premises are aware of this. ‘No smoking’ signs should be displayed as appropriate. Smoking in non-domestic premises is prohibited by law; you should, therefore, ensure that employees, visitors, and anyone working in the premises are aware of this. Persons who wish to smoke should do so clear of the premises and suitable provisions, such as fire safe bins, should be provided for the safe disposal of smokers’ materials. ‘No smoking’ signs should be displayed as appropriate. In carrying out regular inspections of your premises, you should look for any signs of illicit smoking in storerooms, ancillary rooms, and other “hidden” areas. Completion date: Priority/Timescale:
Does basic security against arson by outsiders appear reasonable?
The following advice should be considered to mitigate the risk of arson on the premises: Good housekeeping: Waste is a potential fuel source for fire, ensure that waste management is covered in your businesses Fire Risk Assessment Waste should be in a secure area, away from buildings, not accessible through perimeter fencing. Skips, recycling containers and bins should be kept away from building eaves or canopies. Entrances and exits should be clear always Keep external areas clear and tidy so intruders are visible and there is less to interest opportunists. Plan for busy periods when you have more stock or waste materials. Protect your premises: Make perimeters secure and consider installing security lighting and CCTV (to support a prosecution needs to be 4 megapixels and 1080p res) Consider installing anti-arson letterboxes on entry doors. Have a clear signing in and out procedure for staff and visitors. Report vandalism and anti-social behaviour they may lead to fire-setting. Remember to change codes regularly especially when staff leave the organisation. Involve and inform staff: Staff are your biggest asset, and a vigilant workforce can protect your business. Have a clear process for opening and closing premises to ensure the site is secure. Ensure staff know about fire prevention and have a process to report concerns. Completion date: Priority/Timescale:
Is there an absence of unnecessary fire load in close proximity to the premises or available for ignition by outsiders?
You should make sure that combustible materials, refuse, and recycling bins are kept clear of the premises (in particular, close to any windows or openings) and kept in a secure store or compound. Where bins are not provided with secure compounds, they should be secured to immovable objects to prevent placement near to the building. Completion date: Priority/Timescale:
Is there satisfactory control over the use of portable heaters?
The use of portable heaters should be avoided as far as possible. If used, follow the manufacturer’s guidance on their safe use and, ideally, only use heaters fitted with automatic cut-off switches, such as electric oil-filled radiators. Avoid the more hazardous types of heaters, such as radiant bar fires or LPG heaters. Never place heaters close to combustible materials or place heaters on exit routes. Completion date: Priority/Timescale:
Are fixed heating and ventilation installations subject to regular maintenance?
A Gas Safe inspection should be undertaken. It is the duty of the Responsible Person to ensure that any gas appliance, installation pipework or flue installed at any place of work under their control is maintained in a safe condition to prevent risk or injury to any person under the Gas Safety (Installation & Use) Regulations 1998. Completion date: Priority/Timescale:
Are reasonable measures taken to prevent fires as a result of cooking?
Commercial grade kitchens which feature gas appliances should be provided with a gas interlock linked to extraction to prevent the potential of an explosion. Where equipment is electric, emergency shut off switches should be provided to isolate equipment in an emergency. All equipment should be serviced by a competent contractor in accordance with manufacturers guidance. Completion date: Priority/Timescale:
More specifically, are filters cleaned or changed and ductwork cleaned regularly?
The following checklist should form part of an operating and maintenance schedule that will keep your system in a safe condition. Some of these tasks may be performed by competent kitchen staff, otherwise a competent specialist contractor should be employed. In any case the following best practice should be used. Daily  Clean parts of hood visible from within the kitchen.  Check the grease drip tray, drain, and clean as required. Weekly  Remove and clean grease filters (more frequently under heavy operation).  Soak filters in a detergent solution, preferably overnight, and rinse with a pressure washer or clean in a dishwasher.  Note that baffle filters must be replaced with the baffles running vertically.  Check the grease tray for build-up and clean out using rags. Check for other debris.  Remove access doors on hood and inspect the interior with a torch. Visible deposits should be removed as far as possible (but note that this is not a substitute for regular cleaning of the entire system). Quarterly  Clean the extraction fan blades. Annually Employ a competent specialist contractor to:  Examine and report on the condition of the ductwork.  Inspect the hood and fan for proper operation and air flow.  Report on grease build-up detected.  Advise on the perceived effectiveness of the cleaning regime.  Provide a report and recommendations about the extent and frequency of localised cleaning. Take account of the specialist contractor’s recommendations and record the actions that have been taken. Revise the risk assessment, if appropriate, to positive effect for the safety of the premises. Completion date: Priority/Timescale:
Does the building have a lightning protection system?
A lightning protection risk assessment should be considered on the basis of building protection for a heritage building. Completion date: Priority/Timescale:
Do combustible materials appear to be separated from ignition sources?
Candles if not managed correctly are a fire risk. Candles on the premises are being managed, but ongoing management is important. The following link has been provided by Norfolk Fire & Rescue Service/County Council. https://www.norfolk.gov.uk/safety/norfolk-fire-and-rescue-service/safety-advice-and-guidance/home-safety-advice/fire-safety-at-home/candle-safety Good, day-to-day housekeeping is fundamental to reducing the risk from fire. Combustible materials should be kept clear of ignition and/or heat sources. Particular attention should be paid to areas such as storerooms and cupboards that contain ignition sources and sources of heat. Completion date: Priority/Timescale:
Is unnecessary accumulation or inappropriate storage of combustible materials or waste avoided?
Alongside developing policies for preventing fire from arson, smoking and electrical causes, adopting good housekeeping practices can drastically reduce the likelihood of fire and improve the chances of people being able to evacuate the building safely. Managers should therefore ensure that: the use of flammable materials and liquids are avoided wherever practicable regular checks are made to ensure that storage is never permitted on escape routes, near fire exits or fire-fighting equipment, on stairways or in stairwells rubbish and waste materials are not allowed to build up and are disposed of correctly special precautions are taken around potentially explosive gases such as oxygen. Particular care should be taken over storage areas and offices. Storage areas can easily become neglected and allowed to become dumping areas for unneeded material and clutter. Many of these materials will be combustible and if storage areas are poorly managed the risk of fire is likely to be increased. Poorly arranged storage not only provides more fuel for a fire but could also prevent equipment such as sprinklers working effectively. In office areas the retention of large quantities of paper records, especially if not filed away in proprietary cabinets, can be a fire hazard and combustible material such as paper should never be piled against electrical equipment or heaters. Completion date: Priority/Timescale:
Where appropriate, are fire safety conditions imposed on outside contractors?
Fire safety conditions should be imposed on contractors carrying out works on the premises to reduce the risk of fire during maintenance and/or building works. Methods of how contractors are going to conduct work on the premises should be requested if the work is intrusive and could affect active and passive fire protection measures. It is important that you ensure anyone used to carryout work on the premises are competent in the field of work that they have been contracted to carryout. Evidence of competency should be requested i.e. Third Party Accreditation or Professional Registration. Completion date: Priority/Timescale
Where appropriate, is a permit to work system used (e.g. for “hot work”)?
Fire safety controls and conditions should be imposed on contractors carrying out works on the premises to reduce the risk of fire during maintenance and/or building works. This should include controlling hot work and requesting method statements and risk assessments. Completion date: Priority/Timescale:
Are suitable precautions taken by in-house maintenance personnel who carry out works?
Fire safety conditions should be imposed on in-house maintenance personnel carrying out works on the premises to reduce the risk of fire during maintenance and/or building works. Methods of how contractors are going to conduct work on the premises should be requested if the work is intrusive and could affect active and passive fire protection measures. It is important that you ensure anyone used to carryout work on the premises are competent in the field of work that they are carrying out. Completion date: Priority/Timescale:
Are the general fire precautions adequate to address the hazards associated with dangerous substances used or stored within the premises?
The Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR) require employers to assess the risk of fires and explosions arising from work activities involving dangerous substances, and to eliminate or reduce these risks. A competent contractor should be used to provide responsible person with a report that considers what measures are needed to reduce or remove the risk of people being harmed. This must include measures to prevent these incidents happening in the first place, as well as precautions that will protect people from harm if there is a fire or explosion. Completion date: Priority/Timescale:
Are their sufficient controls of other fire hazards that warrant consideration?
The Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR) require employers to assess the risk of fires and explosions arising from work activities involving dangerous substances, and to eliminate or reduce these risks. A competent contractor should be used to provide responsible person with a report that considers what measures are needed to reduce or remove the risk of people being harmed. This must include measures to prevent these incidents happening in the first place, as well as precautions that will protect people from harm if there is a fire or explosion. Completion date: Priority/Timescale:
Do staircase and exit capacities appear to be adequate for the number of occupants?
As a rule, stairways should be at least 1,050mm wide and in any case not less than the width of the escape routes that lead to them. In all cases the aggregate capacity of the stairways should be sufficient for the number of people likely to have to use them in case of fire. Stairways wider than 2,100mm should normally be divided into sections, each separated from the adjacent section by a handrail, so that each section measured between the handrails is not less than 1,050mm wide. The minimum width of an escape route should ideally be 1,050mm but in any case, not less than 750mm (unless it is for use by less than five people in part of your premises) and, where wheelchair users are likely to use it, not less than 900mm. The aggregate width of all the escape routes should be not less than that required to accommodate the maximum numbers of people likely to use them. Completion date: Priority/Timescale:
Are there reasonable distances of travel:- where there is escape in a single direction?
Completion date: Priority/Timescale:
Are there reasonable distances of travel:- where there are alternative means of escape?
Completion date: Priority/Timescale:
Is there adequate provision of exits?
At least two exits should be provided if a room/area is to be occupied by more than sixty persons. This number of sixty can be varied in proportion to the risk, for a lower risk there can be a slight increase, for a higher risk, lower numbers of persons should be allowed. If any floor has an occupancy of over 60, each storey should have at least two exits, i.e. protected routes. The figure of 60 can be varied in proportion to the risk, lower risk slight increase, higher risk lower numbers of persons. Completion date: Priority/Timescale:
Do fire exits open in the direction of escape, where necessary?
All doors on escape routes should open in the direction of escape, and ideally be fitted with a safety vision panel. This is particularly important if more than sixty people are expected to use them at any one time or they provide an exit from an area of high fire risk. Completion date: Priority/Timescale:
Are there satisfactory arrangements for escape where revolving doors or sliding doors are used as exits?
Revolving doors should not normally be considered as escape doors unless the leaves fold outward to form a clear opening upon pressure from within, or standard doors of the required exit width are provided next to the revolving door. Sliding doors are not normally suitable on escape routes unless they are for the sole use of members of staff. Where provided, a notice with the words ‘slide to open’, with an arrow pointing in the direction of opening, should be permanently displayed at about eye level on the face of doors. Completion date: Priority/Timescale:
Are the arrangements provided for securing exits satisfactory?
You should ensure that any exit door or gate which is required to be kept open whilst the public are on the premises should be provided with appropriate fastenings so that the door or gate is kept open in such a way that it will not cause an obstruction. Appropriate fastenings for the public are push bars and push pads. handles requiring a turning action, for example, should not be used on doors for the public (see BS EN 112542 and BS EN 17943). Completion date: Priority/Timescale:
Is a suitable standard of protection designed for escape routes?
Where an escape route needs to be separated from the rest of the premises by fire-resisting construction, e.g. a dead-end corridor or protected stairway (Figure 28), then you should ensure the following: • Doors (including access hatches to cupboards, ducts and vertical shafts linking floors), walls, floors and ceilings protecting escape routes should be capable of resisting the passage of smoke and fire for long enough so that people can escape from the building. • Where suspended or false ceilings are provided, the fire resistance should extend up to the floor slab level above. For means of escape purposes a 30-minute fire-resisting rating is usually enough. • Cavity barriers, fire stopping and dampers in ducts are appropriately installed. Completion date: Priority/Timescale:
Are there reasonable arrangements for means of escape for disabled people?
Effective management arrangements need to be put in place for those that need help to escape. adequate arrangements should be made for the safe evacuation of disabled employees and any other disabled persons on the premises if the situation changes. Ideally, any arrangements and/or adaptations made to the premises should allow disabled people to escape unaided in the event of a fire. Personal emergency evacuation plans (PEEPs) should be discussed and agreed with each employee. Generic evacuation plans should also be considered for the safe evacuation of visitors and members of the public who may require assistance. More detailed information on means of escape for disabled people can be found in the HM Government Guide ‘Fire safety risk assessment: Supplementary guide – Means of Escape for Disabled People’. Completion date: Priority/Timescale:
Are fire-resisting doors maintained in sound condition and self-closing, where necessary?
All designated fire doors directly affecting the means of escape should be maintained to BS 8214. Closing device preferably positive action self-closer devices. Combination smoke seals 3 fire rated hinges. Door gaps between 2-4mm. Frames appropriately fire stopped. Fire rated glazing. Signage- Fire Door, Keep Shut’, ‘Fire Door, Keep Locked Shut’. Threshold gaps no more than 3mm on doors opening onto escape routes. All door hardware should be fitted in such a way as to ensure that the fire-resisting properties of the door assembly are not compromised, including any tested or approved intumescent protection. Interruption of intumescent fire seals at the positions of door hardware should be avoided, unless supported by test evidence or assessment. All doors including final exit doors should not be prevented from fully closing and latching due to uneven floors or ill-fitting hardware. Completion date: Priority/Timescale:
Is the fire-resisting construction protecting escape routes in sound condition?
A competent contractor, preferably third party accredited should carry out a survey and improvement work of designated fire doors affecting means of escape. If not already, designated fire doors should feature: 44mm thick leaf. Closing device preferably positive action self-closer devices. Combination smoke seals. 3 hinges, which must be fire certified. Door gaps between 2-4mm. Threshold gaps no more than 3mm on doors opening onto escape routes. Frames appropriately fire stopped. Fire rated glazing. Vents should provide fire and smoke control where required i.e.FD30(S) Relevant Signs-i.e. 'Fire Door Keep Shut', 'Fire Door Keep Locked Shut' Remediation work carried out should be to BS 8214 to maintain the doors to FD30S standard. Where fire doors do not meet the required standard or are un-economical to repair, they should be replaced with the appropriate standard. The fire risk assessor perceives relevant doors as being the following. Doors that are subject to high use should be provided with hold back devices to prevent wear and tear and discourage the use of wedges to keep open. If electronic door release systems are used, the recommendations within BS 5839-1 and BS 7273 are to be observed and a competent contractor used. Completion date: Priority/Timescale:
Are all escape routes clear of obstructions?
Escape routes should be kept clear and hazard free at all times. Items that may be a source of fuel or pose an ignition risk should never be located on any escape route. It is essential that escape routes, and the means provided to ensure they are used safely, are managed, and maintained to ensure that they always remain usable and available when the premises are occupied. Yellow cross hatched warehouse line markings are the easiest way of complying with this as the hatching clearly show that areas in front of fire exits must be kept clear. Staff should be reminded of the importance of not obstructing escape routes preventing escape. Completion date: Priority/Timescale:
Are all fire exits easily and immediately openable?
Doors used for means of escape should be kept unlocked at all times when people are in the premises and in no case should a door be so fastened that it cannot easily and immediately be opened from the inside without the use of a key. If the door has to be kept fastened while persons are in the building, the fastening should be by means of a panic latch or panic bar (or similar) so that the door can be readily opened by pressure applied by persons within. For structural reasons, some doors may not open in the direction of the exit. These, and all collapsible, sliding or roller gates, or shutters, should be locked (with a removable key) in the fully open position, at all times when the public are present. During such times, you should remove the key and keep it secure (e.g. in a manager’s office). If you have doors, gates, or shutters which need to be locked open, a notice or notices clearly visible on both sides of the door, gate or shutter (whether open or closed) should be prominently displayed. The notice should bear the words ‘This door (gate, shutter, etc.) to be secured open when the premises are occupied’. You should ensure that security fastenings such as chains, bars, padlocks, etc. are removed from all doors, gates, shutters, etc. on exit routes at all times the public are in the premises prior to the building being put to use. Completion date: Priority/Timescale:
Is it considered that there is: compartmentation of a reasonable standard?
To ensure effective protection against fire, walls ceilings and floors providing fire separation must form a complete barrier, with an equivalent level of fire resistance provided to any openings such as doors, ventilation ducts or pipe penetrations. The passing of services such as heating pipes or electrical cables through fire-resisting partitions leaves gaps through which fire and smoke may spread. This should be rectified by suitable fire stopping and there are many proprietary products available to suit particular types of construction. A competent contractor should be used preferably with third party accreditation to survey and provide compliant systems where required. Any systems used should tested and conform to BS EN 1366/ BS 476. Areas of focus should be the following. Completion date: Priority/Timescale:
Is it considered that there is: reasonable limitation of linings that might promote fire spread?
The following are common examples of acceptable materials for various situations which should be applied to your premises: The surface finishes of walls ceilings and floors should be of a standard not lower than that indicated: Rooms not exceeding 4m2.  National Class BS476-7, Class 3  European Class BS EN 13501-1, D-s3, d2 All other rooms.  National Class BS476-7, Class 1  European Class BS EN 13501-1, C-s3, d2 Circulation spaces.  National Class BS476-7, Class 0  European Class BS EN 13501-1, B-s3, d2 or higher.  Floor coverings should conform to BS 4790 Additional finishes to these surfaces may be detrimental to the fire performance of the surface and if there is any doubt about this then consult the manufacturer of the finish. Completion date: Priority/Timescale:
As far as can reasonably be ascertained, are fire dampers provided as necessary to protect critical means of escape against passage of fire, smoke and products of combustion in the early stages of a fire?
Where air handling ducts pass through fire-separating elements such as compartment walls or the enclosures to protected escape routes, then the integrity of those elements should be maintained, using one or a combination of the following four methods: Method 1: thermally actuated fire dampers. Method 2: fire-resisting enclosures. Method 3: protection using fire-resisting ductwork. Method 4: automatically actuated fire and smoke dampers triggered by smoke detectors. These methods are not mutually exclusive, and in most ductwork systems a combination of them will best combat the potential fire dangers. Fire dampers should be situated within the thickness of the fire-separating element. To ensure that the damper will not be displaced by movement or collapse of the duct, dampers should be securely fixed and provided with breakaway joints in accordance with manufacturer’s instructions. Adequate means of access should be provided to allow inspection, testing, and maintenance of both the fire damper and its actuating mechanism. The junction between the air handling system and the wall or floor should be sealed to maintain the fire resistance of the element in which the system is installed. To ensure that systems are compatible, only penetration seals that have been tested or assessed in conjunction with the duct or damper should be used. Completion date: Priority/Timescale:
Has a reasonable standard of emergency escape lighting system been provided?
A survey of the emergency lighting should be completed in the Main Hall to confirm that lighting levels meet the requirements of BS 5266. A competent contractor should carry out an emergency lighting survey and fit additional lighting units where appropriate to BS 5266. Lighting should cover: Each exit door Escape routes (including roof top escape routes). Intersection of corridors Outside each final exit and on external escape routes Emergency escape signs Stairways so that each flight receives adequate light. Changes in floor level Windowless rooms and toilet accommodation exceeding 8m². Fire-fighting equipment Fire alarm call points Equipment that would need to be shut down in an emergency. Completion date: Priority/Timescale:
Is there a reasonable standard of fire safety signs and notices?
In premises with more than one escape route fire exit signage may be necessary, particularly if the routes to alternative exits are not obvious. The current signage should be reviewed and replaced where necessary with photo-luminescent signs. Escape signs should be reviewed to meet the following criteria: They should provide clear, unambiguous information to enable people to safely leave a building in an emergency. Every escape route sign should, where necessary, incorporate, or be accompanied by, a directional arrow. Arrows should not be used on their own. If the escape route to the nearest exit is not obvious, then it should be indicated by a sign(s). Signs should be positioned so that a person escaping will always have the next escape route sign in sight. Escape signs should be fixed above the door in the direction of escape and not be fixed to doors, as they will not be visible if the door is open. Signs mounted above doors should be at a height of between 2.0m and 2.5m above the floor. Signs on walls should be mounted between 1.7m and 2.0m above the floor. Mounting heights greater than 2.5m may be used for hanging signs, e.g., in large open spaces or for operational reasons, but care should be taken to ensure that such signs are both conspicuous and legible. In such case larger signs may be necessary. Signs should be sited at the same height throughout the escape route, as far as is reasonably practicable Where fire safety signs are provided, they should be in accordance with BS 5499 and the Health and Safety (Safety Signs and Signals) Regulations 1996. All signs have a maximum viewing distance. This refers to the furthest distance a sign can be read from, legibly. A standard formula for calculating the maximum viewing distance for a particular size of sign can be found in BS5499-4. The use of photoluminescent signs should be considered to further enhance visibility. Completion date: Priority/Timescale:
Is a reasonable fire detection and fire alarm system provided?
The current alarm system should be improved as there are areas where a fire may go undetected in a building used by occupants that may be unfamiliar with the building. Detection should be provided for all escape routes and risk rooms opening onto the routes including kitchens, cupboards/stores featuring ignition sources such as electrical installations. All necessary work should be completed by a competent contractor to BS 5839:1 and a certificate of compliance provided once work has been completed. Completion date: Priority/Timescale:
Is there remote transmission of alarm signals?
Completion date: Priority/Timescale:
Is a zone plan displayed?
Completion date: Priority/Timescale:
Is there reasonable provision of manual fire extinguishing appliances?
Portable firefighting equipment should be provided throughout the property with Class A, B & electrical which are adequately spaced (minimum class A of 13A per 200m2 & 30m travel distance) and adequately provided for the risk. In addition, if deep fat frying takes place a suitable extinguisher (Wet Chemical) and fire blanket should be provided. If the frying area exceeds 0.4m2, suppression should be installed. Where a deep fat fryer is present the extinguishers provided in the cooking area should be type F as defined in BS EN 3-7: 2004 + A1: 2007: Portable fire extinguishers. Characteristics, performance requirements and test methods (ref. 30). A minimum of two of these extinguishers should be provided in the cooking area, each with a fire rating of numerical value equal to the volume of the oil in the largest pan (for example, a pan containing 25 litres of oil should be protected by two extinguishers each having a rating of not less than 25F). Completion date: Priority/Timescale:
Are all fire extinguishing appliances readily accessible?
Extinguishers that are currently not mounted correctly should be mounted using the following guidance:  Mounting Heights The carrying handle of a portable fire extinguisher with a total gross mass of 4kg and above should be approximately 1 metre from the floor. This height is raised to 1.5 metres for extinguishers weighing less than 4kg.  Two Extinguishers Mounted Side by Side When mounting two extinguishers (one extinguisher with a total mass above 4kg, and the second one below 4kg), both can be mounted on the wall at the handle fixing height for the heaviest extinguisher. Completion date: Priority/Timescale:
Are there appropriately sited facilities for electrical isolation of any photovoltaic (PV) cells, with appropriate signage, to assist the fire and rescue service?
The electrical installation provided in the escape route/stair should be enclosed with 30-minute fire rated construction, with any service penetrations being appropriately fire stopped. Photovoltaic or solar (PV) labels should be used to identify hazards and emergency switching for equipment, during the generating of electrical power, when converting solar radiation into direct current electricity. Completion date: Priority/Timescale:
Is there a suitable record of the fire safety arrangements?
A policy that sets the standards of fire safety that management is committed to maintaining should be documented. In simple premises, the policy should be kept short and to the point. The objective is to state how the different elements of the policy are provided and implemented. The policy should not be complicated as often less is more. The policy should include the following(non-exhaustive). Policy Statement Responsibilities Fire strategy Fire Risk Assessment arrangements including review periods Testing and maintenance arrangements Policy on firefighting (use of extinguishers) Control of Contractors Completion date: Priority/Timescale:
Are procedures in the event of fire appropriate and properly documented, where appropriate?
The current emergency action plan should be reviewed, and a suitable set of fire procedures (Emergency Action Plan) should be developed to ensure staff and visitors are made aware of the action they need to take in the event of a fire. The plan should include. Arrangements for fighting the fire. Procedure for investigating any fire alarm activation. Procedures for making sure the building is clear of occupants The duties and identity of staff who have specific responsibilities if there is a fire arrangement for the safe evacuation of people identified as being especially at risk How the fire and rescue service and any other necessary services will be called and who will be responsible for doing this along with procedures for meeting the fire and rescue service on their arrival and notifying them of any relevant hazard information. Where the premises are being short term leased/hired for wedding events, the fire emergency plan should be consolidated with a more detailed document which should be provided to anybody hiring the hall as part of the hire agreement. It is crucial that the temporary responsible person understands their duties for the duration of the event or function. The fire safety responsibilities of those leasing the building or structure (and, therefore, in charge of the activities conducted within the building or structure), and those of the owner/lessee, need to be established as part of the contract of hire. The responsible person for each individual unique, occasional, or separate event or function will need to be clearly established and documented, and their legal duties made clear to them. In particular, and where necessary, the responsible person will need to take account of their own lack of familiarity with the layout of the premises, the fire safety provisions, and the duties of other responsible persons within the premises. An example of the sorts of recommendations that could be provided by the owner of the premises to the temporary responsible person, who must be made aware of their legal duties can be found in references. When a Grade A alarm system is provided a management procedure must be put in place and documented. The ability to manage a fire alarm system is rarely possible unless staffed at all times. Allowing guests to silence and reset a system is inappropriate in these circumstances. Access to use of these facilities also enable major disablement of a fire alarm system. This could expose the responsible person and others with responsibility for managing fire safety to liability if, through the actions of a tenant, the system is left inoperative and fails to perform correctly in the event of a fire. Clear instructions for tenants should be provided on who to contact when an activation occurs emphasising the importance of not attempting to reset the system. In addition to this, remote monitoring should be considered to alert delegated individuals of an activation. Completion date: Priority/Timescale:
Are there suitable arrangements to meet the fire and rescue service on arrival and provide relevant information, including that relating to hazards to firefighters?
A premises information box or folder/pack should be provided for use by firefighters. It should be positioned by the entrance to the building. It should contain the following Plans of your building Fire alarm zone plan by the fire alarm panel Fire and safety systems Utility’s locations Any other relevant information Emergency contact details Hazards and risks within the premises You are advised to request a7(2)d familiarisation visit from the local fire and rescue service if you make any changes to the site or introduce any specific risks or hazards. Completion date: Priority/Timescale:
Are there persons nominated to use fire extinguishing appliances?
When a means of “first aid” firefighting is provided, staff should be informed that anyone discovering a fire should tackle the fire with a fire extinguisher appliance if safe to do so. This satisfies the legal requirement, provided staff are suitably instructed in the use of the appliances. All staff are effectively then “nominated” as the persons to use the fire extinguishing appliances. Completion date: Priority/Timescale:
If the premises are in multiple occupation, are there adequate arrangements for cooperation between duty holders to ensure coordination of their fire safety arrangements?
Where you share premises with others, each responsible person, i.e., each employer, owner or other person who has control over any part of the premises, will need to co-operate and co-ordinate the findings of their separate fire risk assessments to ensure the fire precautions and protection measures are effective throughout the building. This should include: Co-ordinating an emergency plan. Identifying the nature of any risks and how they may affect others in or about the premises. Identifying any fire-prevention and protection measures. Identifying any measures to mitigate the effects of a fire. Arranging any contacts with external emergency services and calling the fire and rescue service. Completion date: Priority/Timescale:
Are there persons nominated to assist with evacuation, including evacuation of disabled people?
Where occupants may require assistance with evacuation in an emergency, the responsible person must nominate staff to assist those who need help during an evacuation. The plan must not rely on any assistance from the Fire and Rescue Services and must be documented. Completion date: Priority/Timescale:
Is there appropriate liaison with fire and rescue service (i.e. by fire and rescue service crews visiting for familiarization visits?)
Completion date: Priority/Timescale:
Are routine in-house inspections of fire precautions undertaken (e.g. in the course of health and safety inspections)?
Hazards can be introduced over time as processes change,, maintenance is neglected, or housekeeping practices decline. Setting aside time to regularly inspect the workplace for hazards can help identify shortcomings so that they can be addressed before an incident occurs. Regular inspections should be introduced to identify areas of non-compliance i.e. blocked escape routes. A reporting system should be used to inform and improve future practice. Arrangements for routine inspections to detect deficiencies in fire precautions should be made. Such inspections need little or no specialist knowledge, but can make a major contribution towards the maintenance of fire precautions by checking that, for example, means of escape remain unobstructed, selfclosing fire-resisting doors operate correctly, fire exit doors that are not in normal use open easily and there is no storage in escape routes that need to remain relatively sterile. Day-to-day inspections, of a basic nature, can be carried out by, managers or staff. It is important that adequate procedures are in place to enable any deficiencies identified in the course of routine inspections to be reported and subsequently addressed (e.g. within the scope of a maintenance schedule) Completion date: Priority/Timescale:
Are all staff given adequate fire safety instruction and training?
It is important that all staff are made aware of the risk of fire in the premises and the action to take in the event of a fire, not only for their own safety, but for the safety of customers, visitors, etc, as well. All staff should receive fire safety instruction and training when first employed and this should be refreshed periodically thereafter; such training should be relevant to the use, size, and risk of the premises. In most small premises, this will simply consist of taking staff through the fire procedures including making them aware of: Any potential fire hazards and risks. 'Closing down’ procedure. The location of exits and the action they need to take in the event of a fire to ensure staff, customers and visitors evacuate safely. The safe use of fire extinguishers*. How to call the fire and rescue service. All training should be recorded in a suitable logbook or electronically. Any individual who holds responsibilities in respect of fire safety, including senior management roles, should receive detailed instruction in their own duties and appropriate refresher training at least once, and preferably twice, in each period of twelve months. Any training and/or CPD should be recorded using appropriate systems. Records are important in providing evidence of compliance and where legal challenges may arise. The IOSH Fire Safety Management course is a good example of content of an appropriate level. Completion date: Priority/Timescale:
Are fire drills carried out at appropriate intervals?
In many small premises with limited numbers of staff and simple layouts, it is not considered essential that you carry out a full fire evacuation drill each year. As a minimum, you should, periodically, go through the fire procedures with your staff to make sure they are all familiar with their roles and the action they should take in the event of a fire. However, carrying out periodic fire drills is a good way of testing the adequacy of your fire procedures and the understanding of staff. This will be particularly helpful in premises such as bars, restaurants, and shops where staff are required to assist with the evacuation of members of the public. Completion date: Priority/Timescale:
When the employees of another employer work in the premises, is appropriate information on fire risks and fire safety measures provided?
All contractors should be given a fire safety briefing before they start work on the property of the responsible person. This should also include any cleaning staff who work in the premise. Where the employees of third parties work in the premises of a duty holder, the duty holder needs to ensure that adequate information on fire procedures and relevant fire precautions is passed on to their employer, and that the employees have been given the relevant information. Completion date: Priority/Timescale:
Is weekly testing and periodic servicing of the fire detection and fire alarm system undertaken?
It is important that the fire protection measures provided in your premises are maintained in good condition and in effective working order. Regular testing and maintenance procedures should be put in place, some of which you may be able to do yourself, while others may need to be carried out by a competent contractor. A suitable record of testing and maintenance should be kept in the form of a logbook or, alternatively, an electronic record. A simple maintenance and testing check list, such as the example provided below, can be used to make sure items and equipment are checked and tested in accordance with current best practice guidance. Daily checks Make sure all exit doors are unlocked at the start of each day and that exits can be easily opened. Make sure exit routes are not obstructed and are kept clear of storage. Weekly checks Fire alarm systems should be tested using a different manual alarm call point each week, to make sure, the system is operating, and that the alarm is audible throughout the premises (BS 5839:1). Monthly checks A functional test of all emergency escape lighting units should be carried out to make sure that they operate when test switches are activated (BS 5266). Six-monthly checks Fire alarm systems should be inspected and tested by a competent contractor (BS 5839:1). Fire doors should be checked to make sure they remain in good condition, are not damaged, and remain a good fit in their frames (BS 8214). Annual checks Emergency escape lighting should be inspected and tested by a competent contractor (BS 5266). Fire extinguishers should be inspected and tested by a competent contractor (BS 5306). Completion date: Priority/Timescale:
Are monthly and annual testing routines in place for the emergency escape lighting?
It is important that the fire protection measures provided in your premises are maintained in good condition and in effective working order. Regular testing and maintenance procedures should be put in place, some of which you may be able to do yourself, while others may need to be carried out by a competent contractor. A suitable record of testing and maintenance should be kept in the form of a logbook or, alternatively, an electronic record. A simple maintenance and testing check list, such as the example provided below, can be used to make sure items and equipment are checked and tested in accordance with current best practice guidance. Daily checks Make sure all exit doors are unlocked at the start of each day and that exits can be easily opened. Make sure exit routes are not obstructed and are kept clear of storage. Weekly checks Fire alarm systems should be tested using a different manual alarm call point each week, to make sure, the system is operating, and that the alarm is audible throughout the premises (BS 5839:1). Monthly checks A functional test of all emergency escape lighting units should be carried out to make sure that they operate when test switches are activated (BS 5266). Six-monthly checks Fire alarm systems should be inspected and tested by a competent contractor (BS 5839:1). Fire doors should be checked to make sure they remain in good condition, are not damaged, and remain a good fit in their frames (BS 8214). Annual checks Emergency escape lighting should be inspected and tested by a competent contractor (BS 5266). Fire extinguishers should be inspected and tested by a competent contractor (BS 5306). Completion date: Priority/Timescale:
Is annual maintenance of fire extinguishing appliances undertaken?
It is important that the fire protection measures provided in your premises are maintained in good condition and in effective working order. Regular testing and maintenance procedures should be put in place, some of which you may be able to do yourself, while others may need to be carried out by a competent contractor. A suitable record of testing and maintenance should be kept in the form of a logbook or, alternatively, an electronic record. A simple maintenance and testing check list, such as the example provided below, can be used to make sure items and equipment are checked and tested in accordance with current best practice guidance. Daily checks Make sure all exit doors are unlocked at the start of each day and that exits can be easily opened. Make sure exit routes are not obstructed and are kept clear of storage. Weekly checks Fire alarm systems should be tested using a different manual alarm call point each week, to make sure, the system is operating, and that the alarm is audible throughout the premises (BS 5839:1). Monthly checks A functional test of all emergency escape lighting units should be carried out to make sure that they operate when test switches are activated (BS 5266). Six-monthly checks Fire alarm systems should be inspected and tested by a competent contractor (BS 5839:1). Fire doors should be checked to make sure they remain in good condition, are not damaged, and remain a good fit in their frames (BS 8214). Annual checks Emergency escape lighting should be inspected and tested by a competent contractor (BS 5266). Fire extinguishers should be inspected and tested by a competent contractor (BS 5306). Completion date: Priority/Timescale:
Is periodic inspection of external escape staircases and gangways undertaken?
As a guide an external staircase that is only used in an emergency, inspection to check on condition should be carried out six monthly. This could be carried out at the same time as evacuation drills. To prevent the build-up of algae the stairs should be inspected and cleaned at least six monthly. A periodic structural survey should be carried out to BS 8210 ‘British Standard Guide to Building Maintenance Management’, which recommends a structural survey of the external fire escape of no more than 5 years. Completion date: Priority/Timescale:
Are six-monthly inspection and annual testing of rising mains undertaken?
Completion date: Priority/Timescale:
Are weekly and monthly testing, six-monthly inspection, and annual inspection and testing undertaken of lift(s) provided for use by firefighters or evacuation of disabled people (evacuation lifts)?
Completion date: Priority/Timescale:
Are routine checks of final exit doors and/or security fastenings undertaken?
Routine checks of final exit doors and/or security fastenings, not in daily use, should be carried out to ensure exits remain easily openable on a monthly basis. This is particularly important for doors that are seldom used because they can become swollen and jammed in the winter months. Likewise, any external escape routes need checking because these can become overgrown if they are not frequently used. Completion date: Priority/Timescale
Are annual inspection and testing of the lightning protection system undertaken?
Completion date: Priority/Timescale:
Are weekly testing and periodic inspection of sprinkler installations undertaken?
Completion date: Priority/Timescale:
Are appropriate records kept?
A dedicated record of all maintenance of fire-protection equipment and training should be kept. Your records should be kept in a specified place on the premises (for example, in the management’s office). Your documentation should be available for inspection by representatives of the enforcing authority. Completion date: Priority/Timescale:
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References
- BS 5266-1, Emergency lighting – Part 1: Code of practice for the emergency lighting of premises
- BS 5306-1, Code of practice for fire extinguishing installations and equipment on premises –Part 1: Hose reels and foam inlets
- BS 5306-8, Fire extinguishing installations and equipment premises – Part 8: Selection and installation of portable fire extinguishers – Code of practice
- BS 5499-4, Safety signs – Part 4: Code of practice for escape route signing
- BS 5499-10, Guidance for the selection and use of safety signs and fire safety notices
- BS 5839-1, Fire detection and fire alarm systems for buildings –Part 1: Code of practice for the design, installation, commissioning, and maintenance of fire detection and fire alarm systems
- BS 7273-4, Code of practice for the operation of fire protection measures – Part 4: Actuation of release mechanisms for doors
- BS 7273-6, Code of practice for the operation of fire protection measures – Part 6: Fire detection and fire alarm systems – Interface with ancillary systems and equipment
- BS 7671, Requirements for Electrical Installations –IET Wiring Regulations
- BS 9997, Fire risk management systems – Requirements with guidance for use
- BS 9999:2017, Code of practice for fire safety in the design, management, and use of buildings
- BS EN 1838, Lighting applications – Emergency lighting
- BS EN 50172 (BS 5266-8), Emergency escape lighting systems
- BS EN 62305 (all parts), Protection against lightning
- BS EN ISO 7010, Graphical symbols – Safety colours and safety signs – Registered safety signs
- PAS 79-1:2020, Fire risk assessment – Part 1: Code of practice

Disclaimer
Fire Risk Assessments endeavor to allow for the identification of hazards, risks and control measures associated with a premises/building and identify the significant Findings and the Relevant Persons at risk from them. The Responsible Person and/or their Representative should ensure that this is achieved.
It should be noted that it is the responsibility of the Responsible Person and/or their Representative to implement any required actions identified by the Fire risk assessment and not the responsibility of SAF Assessors. SAF Assessors will not be responsible for how the assessment checklist/documents are utilized and are not responsible for any added content or findings. The Responsible person/or their Representative should note that nothing within the assessment overrides any requirements needed to comply with the statutory obligations, under the Regulatory Reform Order 2005, and all associated regulations and approved codes of practice. The assessment does not override, where appropriate, the application requirements for Building Control, Local Authority, Licensing, and any other consent. The assessment is a continuous, live process and must be monitored and audited, reviewed, and revised with any structural and material changes to the premises/building, the usage of, and any changes to processes carried out. The assessment should be reviewed with any significant changes to staff and occupancy, and following any “near miss”, incidents or accidents. Changes generally introduced in the workplace may influence potential fire risk and associated precautions e.g., change to the premise’s layout, work processes, furniture, plant, machinery, or the number of people likely to be present in the workplace, including those persons with a temporary or permanent disability. Any of these could lead to a new hazard or increased risk and as such will require this assessment to also be reviewed and/or a new assessment to be undertaken.

Should be Empty:

REGULATORY REFORM (FIRE SAFETY) ORDER 2005

GENERAL INFORMATION

1. THE PREMISES

2. THE OCCUPANTS

3. OCCUPANTS ESPECIALLY AT RISK FROM FIRE

6. RELEVANT FIRE SAFETY LEGISLATION

FIRE HAZARDS AND THEIR ELIMINATION OR CONTROL

7. ELECTRICAL SOURCES OF IGNITION

8. SMOKING

9. ARSON

10. PORTABLE HEATERS AND HEATING AND VENTILATION INSTALLATIONS

11. COOKING

12. LIGHTNING

13. HOUSEKEEPING

14. HAZARDS INTRODUCED BY OUTSIDE CONTRACTORS AND BUILDING WORKS

15. DANGEROUS SUBSTANCES (2)

16. OTHER SIGNIFICANT FIRE HAZARDS THAT WARRANT CONSIDERATION

FIRE PROTECTION MEASURES

17. MEANS OF ESCAPE

18. MEASURES TO LIMIT FIRE SPREAD AND DEVELOPMENT

19. EMERGENCY ESCAPE LIGHTING

20. FIRE SAFETY SIGNS AND NOTICES

21. MEANS OF GIVING WARNING IN CASE OF FIRE

22. MANUAL FIRE EXTINGUISHING APPLIANCES

23. RELEVANT AUTOMATIC FIRE EXTINGUISHING SYSTEMS(10)

24. OTHER RELEVANT FIXED SYSTEMS AND EQUIPMENT(11)

MANAGEMENT OF FIRE SAFETY

26. TRAINING AND DRILLS

27. TESTING AND MAINTENANCE

28. RECORDS

Fire Risk Assessment

Action Plan

Actions

References

Disclaimer