Your Creative Industries Expo Recording Plan
There are various types of events at SXSW, and with each comes specific rules for event recording. Read on for instructions on what is permitted for CIE recording, and what we will NOT approve.
The main thing to keep in mind is your approval only extends to your assigned booth space. Cameras operated outside of this area are not permitted and our staff will ask you to put them away.
What we will approve:
- Cameras set up within your booth space, on tripod, or hand-held
- Modest lighting plots for interview or portrait photography
- Cable runs, within the space, so long as they are securely taped or covered to prevent tripping hazards
What we will NOT approve:
- Cameras set up in aisles, or roving throughout the Trade Show area
- Cable runs in the aisles or walkways
- Jibs or booms of ANY kind.
What about Livestreaming?
There are several ways to livestream something, and not all are permitted.
You CAN: livestream activity at your space using a handheld smartphone
You CANNOT: livestream using any setup larger than that—so cameras, switchers, even Mevos will not be approved without a fee attached.
What if I'm willing to pay?
Because we're a live event, we place a premium on livestreaming your presence to non badge-holders. The fee for livestreaming at SXSW is on par with the space itself. If you want to pursue this, let us know in your application and we will discuss costs.
All I want to do is take photos or video with my smartphone—do I have to go through this process???
Yes, you do—but if that's all you're doing, we can quickly issue approval.
What about insurance? Do I have to buy that policy?
If you've purchased a trade show space, you will also be asked to present a Certificate of Insurance, which has the same requirements. Show us the certificate used with your booth purchase and you're good to go.