Do I need to submit an Event Application?

An event application is required when the event is open to the public and where additional approval is required to protect the health and safety of those attending. Refer to: Guideline for concerts events and organised gatherings

Why do public events need Shire approval?

In Western Australia, public events are regulated primarily through the Health Act 1911 and the Health (Public Buildings) Regulations 1992. Under these regulations, it is an offence to hold a public event without first obtaining Local Government Approval.

The Shire of Nannup is therefore responsible for ensuring that public events within its boundaries comply with all legislative requirements and that the event organiser has been issued with valid Event Approvals. Having approved an event, the Shire is also responsible for monitoring compliance.

These guidelines aim to:

• Ensure that all applications for public events meet statutory requirements.
• Assist organisers by establishing a coordinated and consistent approach to facilitating event approvals.
• Ensure the safety of event patrons and minimise adverse impacts on local residents and businesses.
• Reduce Council’s exposure to liability risk from large public events at Council venues; and
• Limit the potential for damage to council buildings, facilities and infrastructure.

The Shire Facility and Equipment Hire Form is available by clicking on the link.

Have you checked that the venue is available?

Check the dates on the Shire of Nannup Website, Facilities online booking or contact the Shire Admin on 9756 1018.

There is a fee for temporary food businesses to operate at an event. Please request an online link to pass onto your food business attending.

If Alcohol is being provided or BYO Please complete a ‘Request for the Consumption of Liquor’ on Shire land or property.

If alcohol is being sold, you are also required to apply for a License through The Department of Creative Industries, Tourism and Sport Liquor | LGIRS and provide a copy to the Shire.

Please refer to the Department of Health’s Guideline for concerts events and organised gatherings to establish minimum water requirements.

Please refer to the Department of Health’s Guideline for concerts events and organised gatherings to establish minimum Toilet requirements.

Please refer to the Department of Health’s Guideline for concerts events and organised gatherings to establish minimum Toilet requirements.

Structures over 55sqm must fill out a FORM 6 - Certificate of Temporary Structure Compliance

Please submit a Temporary Caravan or Camp Ground License Application Form a minimum of 6 weeks prior to the event.

A Waste Management Plan is required for events over 500 attendees. Please refer to the Department of Health’s Guideline for concerts events and organised gatherings to establish minimum waste requirements.

Sustainable Waste Management Checklist & Tier Recognition - Click here for further information on Tier Recognition.

Please submit Plant design and registration - WorkSafe – LGIRS documentation for each amusement and ride. All amusements/rides must comply with AS3533.

An application for an Event Noise Exemption may be required if excessive noise will occur e.g. music concert. 

Refer to Environmental Protection (Noise) Regulations 1997 - [02-i0- 00].docx

The event must comply with the minimum first aid requirements established in the No Department of Health’s Guideline for concerts events and organised gatherings.

You will need to complete an Acknowledgement of Signage Requirements.

Please refer to traffic-management for-events-code-of-practice.pdf and Shire of Nannup “Roadside Advertising Signage Policy”.

Any adult working or volunteering with children under the age of 18 at your event is required to hold a valid Working With Children Check (WWCC).

Event organisers are strongly encouraged to ensure all relevant staff and volunteers have obtained their WWCC prior to the event. To apply for a WWCC or to learn more, please visit the Working With Children Check website.

For the Shire of Nannup to approve your event you must hold a public liability policy with an APRA Approved Insurer - minimum coverage of $20 million.

All event applications must include a neat, legible Site Plan.

Please refer to “Site Plan Requirements” checklist and complete required information to include with the event application.

If you do not have a Risk Management Plan, please refer to Risk Management Plan Template and Guidelines and complete required information.

A police notification form must be filled out and sent with the Event Application. We will send this to the Police for comment.

Please fill out the Police Notification form. All event applications are sent to the Nannup Police for comment and will be sent back to the organiser, signed with any comments as necessary.

For more information or sending the information yourself please contact: nannup.police.station@police.wa.gov.au

You may be required to have a Traffic Management Plan. Please see section 7.1 of the “Main Roads WA Traffic Management for Events Code of Practice” for definition.

Please indicate event parking on your site plan, including required parking availability within the road reserve. This will be subject to ‘No Standing on the Road or Verge’ signage that maybe erected within the road reserve that will limit parking space.

Check out our current events here: https://www.nannup.wa.gov.au/events/

The Shire of Nannup Disability Access & Inclusion Plan (DAIP) can be found: https://www.nannup.wa.gov.au/community/connect/access-and-inclusion.aspx

Disability Access and Inclusion Checklist for Events

Many people in our community experience difficulty in hearing, seeing and communicating with others. There are many simple ways to ensure your invitations and promotional material are accessible to people with disabilities.

We agree to indemnify the Shire of Nannup from and against any liability, loss, damage, costs and reasonable legal expenses incurred by the Shire of Nannup arising from any claim, suit, demand, action or proceeding to the extent that such liability, loss, damage, cost or expense was caused by our willful or negligent act or omission. 

Our liability to indemnify the Shire of Nannup shall be reduced proportionately to the extent that any act or omission of the Shire of Nannup's Personnel, agents or representatives contributed to the loss or liability. 

Both Parties agree to their reasonable endeavors to cooperate with each other, at their own cost, in respect of the conduct of any defense, or the agreement of any settlement, of any third party action, suit, claim, demand or proceeding the subject of this indemnity.

The recommended format of completing and submitting this form is via the electronic submission button.

For additional information, please contact Community Development Officer on 9756 1018.

Community Development Officer

15 Adam Street Nannup, WA 6275

Shire of Nannup PO Box 11 Nannup, WA 6275

nannup@nannup.wa.gov.au