ARCUS EMAIL POLICY

Electronic email is pervasively used in almost all industry verticals and is often the primary communication and awareness method within an organization. At the same time, misuse of email can post many legal, privacy and security risks, thus it's important for users to understand the appropriate use of electronic communication.

The purpose of this email policy is to ensure the proper use of the Arcus email system and make users aware of what Arcus deems as acceptable and unacceptable use of its email system. This policy outlines the minimum requirements for use of email within the Arcus network and on the Arcus.email domain.

This policy covers appropriate use of any email sent from an email address on the Arcus Network and on the arcus. email domain. This policy applies to all employees, vendors, and agents operating on behalf of Arcus.

1. All use of email must be consistent with Arcus policies and procedures of ethical conduct, safety, compliance with applicable laws and proper business practices.
2. Arcus email accounts should be used primarily for Arcus business-related purposes; personal communication is permitted on a limited basis, but non-Arcus related commercial uses are prohibited
3. All Arcus data contained within an email message or an attachment must be secured according to the Arcus Data Protection Standard and Policy.
4. Email should be retained only if it qualifies as an Arcus business record. Email is an Arcus business record if there exists a legitimate and ongoing business reason to preserve the information contained in the email.
5. Email that is identified as an Arcus business record shall be retained according to the Arcus Record Retention Schedule.
6. The Arcus email system shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, dis/abilities, age, sexual orientation, religious beliefs and practice, political beliefs, country of origin. Employees who receive any emails with this content from any Arcus employee should report the matter to their supervisor immediately.
7. Users are prohibited from automatically forwarding Arcus email to a third party email system
8. Users are prohibited from using third-party email systems and storage servers such as Google, Yahoo, DropBox, OneDrive and Hotmail etc. to conduct Arcus business, to create or memorialize any binding transactions, or to store or retain email on behalf of Arcus.
9. Using a reasonable amount of Arcus resources for personal emails is acceptable, but non- work related email shall be saved in a separate folder from work related email. Sending chain letters or joke emails from an Arcus email account is prohibited.
10. Arcus employees shall have no expectation of privacy in anything they store, send or receive on the company’s email system.
11. Arcus may monitor messages without prior notice. Arcus is not obliged to monitor email messages.

1. The Arcus Management team will verify compliance to this policy through various methods, including but not limited to, business tool reports, internal and external audits, and feedback to the policy owner.
2. Any exception to the policy must be approved by the Arcus Management team in advance.
3. An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.

1. Email on the Arcus Community Resources network and/or on the arcus.email domain will only be granted once this policy is signed.
2. Email on the Arcus Community Resources network and/or on the arcus.email domain will only be granted once the MCFD privacy training is completed.