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  • Until further notice, the Occupational Science and Occupational Therapy (OSOT) Program will be using the Zoom webinar platform to deliver lectures with remote support of a Discovery Commons technician. While we are not able to be there physically to support you, we will remotely test your equipment with you in advance, ensure you look and sound good, are comfortable with the Zoom interface, and then monitor the lecture for any technical issues that may arise and do our best to resolve them.

    This document:

    • provides you with important information about lecture webinars
    • contains a form that will allow you to provide to us information about your lecture so we can best support it
    • contains a link to upload your presentation.

    Contacts

    For support regarding the scheduling of OSOT lectures: ot.reception@utoronto.ca

    If you have specific questions regarding technical requirements or any audio visual or technical issues not covered in this form, email 

    PLACEHOLDER

  • MD Program lectures will be taking place in the classrooms as of August 2020. A maximum of 50 students will be attending in MSB 3153 or MSB 3154 at St. George downtown and a maximum of 14 in HSC 130 or 140 at UTM (Mississauga). The remainder of the class will participate online from home or other location via Zoom webinar; students can also choose not to attend the live webinar and watch the lecture recording afterwards, if it is recorded.

    This document:

    • provides you with important information about lecture webinars
    • contains a form that will allow you to provide to us with information about your lecture so we can best support it
    • contains a link to upload your presentation.

    All presentations for webinar lectures must be submitted in advance and the technical support team needs to be aware of the type of lecture you are presenting.

    Contacts

    For support regarding the scheduling of MD Program lectures:

    MD Year 1 lectures: Lina Marino (lina.marino@utoronto.ca)
    MD Year 2 lectures: Jenny Lam (jennyj.lam@utoronto.ca)
    MD Year Transition to Clerkship lectures, email Susan Rice (s.rice@utoronto.ca)
    MD Transition to Residency lectures, email Ezhil Mohanraj (ezhil.mohanraj@utoronto.ca)

    If you have specific questions regarding technical requirements or any audio visual or technical issues, email Janet Koecher, Audio Visual Team Lead, Discovery Commons.

  • Preparation of Lectures

  • Introduction

    In the first half of 2021, all MD Program lectures will be taking place via Zoom web conference. Students will participate online from home or other location.

    This document:

    • provides you with important information about lecture webinars
    • contains a form that will allow you to provide to us with information about your lecture so we can best support it
    • contains a link to upload your presentation.

    All presentations for webinar lectures must be submitted at least 4 working days in advance and the technical support team needs to be aware of the type of lecture you are presenting.

    Contacts

    For support regarding the scheduling of MD Program lectures:

    MD Year 1 lectures: Lina Marino (lina.marino@utoronto.ca)
    MD Year 2 lectures: Jenny Lam (jennyj.lam@utoronto.ca)
    MD Year 3 lectures: Jennifer Bell (je.bell@utoronto.ca)
    MD Transition to Residency lectures: Ezhil Mohanraj (ezhil.mohanraj@utoronto.ca)

    If you have specific questions regarding technical requirements or any audio visual or technical issues, email Janet Koecher, Audio Visual Team Lead, Discovery Commons.

  • Please read, fill in as requested, submit your presentation, and click Submit at the bottom of this form.

  • Preparing the Lecture

    You should be familiar with the content of related lectures in order to avoid unnecessary duplication of material, or assuming too much prior knowledge. To facilitate this, a curriculum map and search has been created. Open Curriculum Search.If you would like more information about what is covered during other parts of the course, please contact the course director.

    Consider the following:

    Do not try to cover too much for your allotted time.

    • You will never be able to cover everything, so please don’t try! Concentrate on the important concepts, highlighted by a few classical examples, so that you have time to cover the material well and do not lose the students’ attention!
    • Speak at a good pace, leaving time for questions and for students to take notes.
    • One rule of thumb is to try and allot 1.5 minutes per slide on average (pictures may require less).
    • Provide some time at the end of your lecture for students to complete the session evaluation on MedSIS.

    Do not put too much information on each slide.

    Another handy rule of thumb is: no more than 6 lines of text, and no more than 6 words per line.
    • If you write in complete sentences and paragraphs, the tendency is to simply read off the slide instead of lecturing to the students. At that point, the student has no reason to pay further attention.
    • Keep the points brief and expand around each point during your talk, adding more information. This keeps the students’ attention focused on you.

    Use the MD Program PowerPoint template: Click to download the PowerPoint template.

    1. Have both PowerPoints open
    2. In your original, click on the thumbnail of the first slide (top left), and select all (Ctrl A or Cmd A), then copy (Ctrl C or Cmd C)
    3. In the template, click on the thumbnail of the first slide, and then paste (Ctrl V or Cmd V)
      The copied slides will be inserted into the new deck and adopt the template design
    4. Save the template with a new name
  • Disclosure of potential conflict of interest

    It is a policy of the MD Program that all lecturers must disclose any potential conflicts of interest that they may have with commercial products mentioned in their presentation. The second slide in your presentation must contain any such disclosures. (Please use the template and complete the slide accordingly.)

    Teaching via webinar reduces the amount of material you can cover in a lecture.

    You may find that, compared to a live lecture, you can reasonably cover only about 40 - 45 minutes worth of material in a 50-minute period.
    Organize the lecture content in a logical and meaningful way for the students.

    Develop and emphasize the key points of the lecture that you wish the students to understand.
    Make clear transitions between different segments of the lecture to ensure that students do not get confused.

  • Lecturer FAQs

    You will be delivering your lecture via Zoom web conference. Here are some FAQs:

    Q: Will I have technical support? 
    A: Yes. A technician will be available online with you before the lecture begins and will be monitoring the lecture for any technical issues.

    • Later in this form, you will be asked to provide your cell number and this will be used if there are any issues getting set up or during the lecture and the technician needs to speak with you outside of the Zoom call

    Q: Who initiates the Zoom session?
    A: A technician from Discovery Commons will schedule the Zoom session in advance. and will start the session 30 minutes before the scheduled lecture start time.

    Q: Will lectures start on the hour?
    A: Yes. Lecture start and end times are different this year in the MD Program, compared to previous years.

    While previously, the actual start time was 10 minutes past the scheduled start time in accordance with general U of T scheduling, now MD Program lectures will begin at the scheduled start time.

    50-minute lectures: A 10-minute break will take place after your 50-minute lecture. For example, if your lecture is scheduled to begin at 10am, please begin your lecture at 10am and finish it by 10:50am. You will receive a note via the Zoom chat at the 45-minute mark of your lecture, letting you know that you have 5 minutes left. 

    1.5-hour and longer lectures: A 10-15 minute break will take place after your 1 hour 25 minutes of teaching. You will receive a note via the Zoom chat at the 1 hour 20 minute mark of your lecture, letting you know that you have 5 minutes left. 

    It is important to begin and end on time as the students will need a break to refresh and regroup, and to provide time for lecturer turnaround.

    Q: Who screen shares and advances my slides?
    A: You will screen share and advance your slides. The technician will tell you how to do this if you are not familiar with ith.

    Q: How do I join the Zoom session? 
    A: after submitting this form, a technician will add you as a panelist to the Zoom lecture session 

    • you will receive an email from noreply@Zoom.us with a unique link. Please watch for this email and flag it for easy referral 
    • when you are ready to join the session, click the link in the email
    • this email will be resent 1 hour prior to the lecture's scheduled start time, or the start time of a group of lectures. 

    Q: When should I join my Zoom lecture?
    A:  You should come online and open your Zoom lecture session 25 minutes before the scheduled start time using the unique Zoom panelist link sent to you at the email address you entered above.

    The technician will have started the session 30 minutes before the scheduled start time. Getting online early allows you and the technician an opportunity to make sure all of your equipment is working as expected and to troubleshoot any issues. If everything checks out, you can mute your mic and camera and do other things until the start time.

    Q: What if I am co-teaching, or have panelists or guest patients?

    A: You may have co-lecturers, or multiple panelists or guests. A technician will manage switching presenters and will help with the set up and technical aspects of this in advance. There is a section further on in the form to provide us with contact information for any other lecturers who may be involved in your session.

    Q: Will my lecture will be recorded?
    A: Your lecture, including your PowerPoint, your voice, and a small inset of your camera image, will be recorded and posted on the students' course website (password protected) for their review. The recording will be posted usually within 24 hours of the lecture taking place and remains available to students in that class until they graduate.

    Recordings are downloadable to a mobile device, but not in the usual sense of a stand-alone file; instead, it is still tied to the identity of the student who downloaded it, and it cannot be viewed by anyone unauthorized. This means that students can download the recording so they can watch it on the train, for example, but cannot share it with anyone outside of their class in the MD Program or post it anywhere.

    NEW
    Q: How will students ask questions in Year 1 lectures?
    A: Students will use the Zoom “raise hand” feature to indicate that they have a comment or question, and then will unmute their mic when called on. The Zoom Q & A feature, where students can send questions via text, will be turned off.

    If your lecture requires students to comment or ask questions differently from this default, please indicate this in the “Tell Us About Your Lecture” section below.  

    Q: How will students ask questions in Year 2 lectures?
    A: Students will ask questions via the Zoom Q&A, with no anonymous questions permitted. We would encourage you to have someone with content expertise monitor the Q&A and alert you to relevant ones, or we can provide someone to help if requested. Before your lecture, you can discuss with this person how you would like to manage the questions.

    If your lecture requires students to comment or ask questions differently from this default, please indicate this in the “Tell Us About Your Lecture” section below.  

    Q: Will I be able to see the students? 
    A: No. The type of Zoom call that will be used for lectures will be a webinar, in which the online participants will be able to see and hear you, but you will not be able to see or hear them (with the exception of anyone whose mic you unmute).

    Q: What features will be available to be on Zoom?
    A: Interactivity is encouraged. You will be able to use zoom features such as polling, whiteboards, and the Q&A function. If you have any questions about using these features, please ensure you bring this up during your test session with DC.

    Students will be asked to use the Q&A function to ask questions. You are not responsible for monitoring the chat. We would encourage you to have someone with content expertise monitor the Q&A , but if one is not available, we can provide someone to help monitor the Q&A if requested.

    Q: How can I connect with a technician before my lecture?
    A: In order to prepare for your session, we recommend a test run with a Discovery Commons technician. Please ensure you check off that you would like to meet with a technician in the form below.

    Q: I am a lecturer and I’m also teaching a seminar right after, what should I do?
    A: If this is an issue, please contact the seminar lead in order to identify a plan.

    Q: Why do I need to upload my presentation at least 4 working days in advance?
    A: This is to ensure that your presentation has no technical problems during delivery.
    After submission, the presentation and any media will be tested, polling questions added, and any issues will be addressed. Because of the very full schedule of lectures, there is limited time for this testing to be carried out and hence the necessity of the 4-working day advance submission.

    Your presentation will also be loaded onto a remote computer at the technician's location, ready to be deployed by them if your sharing of the screen fails at any time during your presentation.

    Q: Where do I upload my slides?
    A: Please use the UPLOAD link below.

    Q: What are some faculty development resources available to me?

    A:

    • Watch the recording from the August 13th webinar, Strategies for Effective Large Group eLearning: https://youtu.be/_NS868tzq0A .
    • Additional resources including the webinar slides and tips for effective PowerPoint presentation may be found on the Office of Faculty Development website: https://ofd.med.utoronto.ca/resources/strategies-effective-large-group-elearning
  • Lecture Notes

    We provide electronic lecture notes for all Year 1 and Year 2 courses. Your slides will be converted to editable PDF prior to your lecture and posted onto the course website to enable the students to take electronic notes on their tablets/laptops. If you have any special requests for how the material should be prepared, please note them in the box below:

  • Polling During Your Webinar Lecture

    The use of polling is encouraged to help engage students during lectures. There is a polling feature in Zoom that will be used for this purpose. It currently allows for single choice, T/F, and multiple choice questions.

    Please include any questions for polling in your PowerPoint and we will add them to Zoom.

    Plan in advance: staff requires time to add the polls to Zoom and cannot accommodate last-minute requests.

    How to add poll questions:

    1. In your PowerPoint presentation, add a slide where you want the polling question to appear
    2. In that slide, write your question and the possible answers
    3. In the following slide, write the correct answer. Zoom polling does not automatically show the correct answer, so this step is so you can display the correct answer after the poll.
    4. Repeat these steps for every polling question in the presentation. Save your presentation and upload it using the link below.

    Important: indicate in the section Tell Us About Your Lecture that you require poll questions added to the PowerPoint.

  • Running the Presentation with Polling Questions

    Your presentation will be open on the podium and ready to be run at the time of your lecture. A technician will assist you in the room just prior to your lecture if necessary.

    To run your presentation with the polling questions at the podium, do the following:

    1. Advance through your presentation as usual using the space bar, arrow keys, or right mouse clicks.
    2. When you reach a question slide, polling will automatically open and the number of responses will show on the right side of the banner above the slide. Wait until the indicator shows the number of responses you expect from the class.
    3. Close the polling by pressing the space bar, the forward arrow key, or right mouse click . A graph will display, showing the number of responses to each answer.

    NOTE: The student-responses graph will usually display when the poll is closed.  If it does not display, click the small graph icon in the approximate centre of the banner above the slide to show it (see image below).

    NOTE: If you accidentally close the polling, click the green circle with the arrow on the left side of the banner (see the image below) to restart the polling.

  • 4. Press the space bar, the forward arrow key, or the right mouse button one more time to show the correct answer indicator (usually a green arrow beside the correct answer).

    Click this link to view short tutorials: 

    https://www.turningtechnologies.com/video-tutorials/turningpoint

    Especially useful in the list of tutorials will be:

    • Running your Presentation

    Note that the MD Program is not collecting data from presentation polls. If you would like your polling data saved, please indicate this in the Special Requests field of UTMedFiles.ca and it will be made available to you after your lecture.

  • Send in your Presentation

    Please use the following naming convention for your PowerPoint or other presentations in order that we can correctly match it to your Zoom session.

    If you do not include the course and time of your lecture in the name of the PowerPoint, we may not be able to associate it with your lecture time.

    Course Code_YYYY-MM-DD-24HrTime_Name of presentation_Your last name (add _Part X at the end if there is more than one part of a presentation with the same name)

    Eg:

    MED100_2020-08-28-1330_Anatomy of the Thorax_Wiley_Part 2

  • IMPORTANT: The technical team requires your presentations and any accompanying media at least 4 business days in advance of your lecture.

    To upload your presentations and any associated files, click the Upload Files button.

    How To Upload Your Files:

    1. Click the Upload Files button. The Sharefile upload page will open in a new browser tab.
    2. Enter your name and email address (populating the company field is not necessary), and click Continue.
    3. Click Browse files to navigate to your files and select them for upload, or drag them to the area indicated.
    4. Click the Upload button on the bottom left of the page to begin the file upload.
  • IMPORTANT: Please note that you must present from the teaching station computer and no laptops will be permitted.

    If you use a Mac and have a Keynote presentation, please either save your Keynote as a Powerpoint or Quicktime file (.mov) and submit it, or submit your Keynote and the technical team will save it as a Powerpoint or as a Quicktime file to preserve animations.

  • If you use a Mac and have a Keynote presentation, please either save your Keynote as a Powerpoint or Quicktime file (.mov) and submit it, or submit your Keynote and the technical team will save it as a Powerpoint or as a Quicktime file to preserve animations.

  • How do we contact you?

    If we need to contact you regarding your presentation, what's the best way to do so?

  • Tell us about your lecture

  • In order to best support you, the technical team needs to know about your lecture. The system is set up for someone standing in front of the podium with a PowerPoint, but we understand that this is not the only way that lectures are conducted. That said, however, we do have limited flexibility while using Zoom for the lectures instead of the full videoconference system previously in use.

    If you are planning something other than lecturing in front of the room with a PowerPoint, please let us know and we will discuss if and how it can be done.

  •  -  - Pick a Date  :
  • In order to best support you, the technical team needs to know about your lecture. While most teachers will use a PowerPoint while lecturing, please do let us know if you will be doing anything different during your lecture.

  •  -
  • If you have video or audio clips to show, they must also be submitted as media files separate from your Powerpoint. Note that video and audio files do not always embed into Powerpoint; you must find them on your computer and submit them in a folder with the Powerpoint. This only applies to media files; if you have links to online videos (such as on Youtube) we only need the link in your Powerpoint.

  • Need to enter more lectures?

  • Tell us about your lecture

  •  -  - Pick a Date  :
  • If you have video or audio clips to show, they must also be submitted as media files separate from your PowerPoint. Note that video and audio files do not always embed into PowerPoint; you must find them on your computer and submit them in a folder with the PowerPoint. This only applies to media files; if you have links to online videos (such as on Youtube) we only need the link in your PowerPoint.

  • Tell us about your lecture

  •  -  - Pick a Date  :
  • If you have video or audio clips to show, they must also be submitted as media files separate from your PowerPoint. Note that video and audio files do not always embed into PowerPoint; you must find them on your computer and submit them in a folder with the PowerPoint. This only applies to media files; if you have links to online videos (such as on Youtube) we only need the link in your PowerPoint.

  • Tell us about your lecture

  •  -  - Pick a Date  :
  • If you have video or audio clips to show, they must also be submitted as media files separate from your PowerPoint. Note that video and audio files do not always embed into PowerPoint; you must find them on your computer and submit them in a folder with the PowerPoint. This only applies to media files; if you have links to online videos (such as on Youtube) we only need the link in your PowerPoint.

  • Tell us about your lecture

  •  -  - Pick a Date  :
  • If you have video or audio clips to show, they must also be submitted as media files separate from your PowerPoint. Note that video and audio files do not always embed into PowerPoint; you must find them on your computer and submit them in a folder with the PowerPoint. This only applies to media files; if you have links to online videos (such as on Youtube) we only need the link in your PowerPoint.

  • Tell us about your lecture

  •  -  - Pick a Date  :
  • If you have video or audio clips to show, they must also be submitted as media files separate from your PowerPoint. Note that video and audio files do not always embed into PowerPoint; you must find them on your computer and submit them in a folder with the PowerPoint. This only applies to media files; if you have links to online videos (such as on Youtube) we only need the link in your PowerPoint.

  • Tell us about your lecture

  •  -  - Pick a Date  :
  • If you have video or audio clips to show, they must also be submitted as media files separate from your PowerPoint. Note that video and audio files do not always embed into PowerPoint; you must find them on your computer and submit them in a folder with the PowerPoint. This only applies to media files; if you have links to online videos (such as on Youtube) we only need the link in your PowerPoint.

  • Tell us about your lecture

  •  -  - Pick a Date  :
  • If you have video or audio clips to show, they must also be submitted as media files separate from your PowerPoint. Note that video and audio files do not always embed into PowerPoint; you must find them on your computer and submit them in a folder with the PowerPoint. This only applies to media files; if you have links to online videos (such as on Youtube) we only need the link in your PowerPoint.

  • Need to enter even more lectures?

  • Click here to start a new form in a new page to enter more lecture dates.  You do not need to fill out the entire form again, as long as you include the required  fields, marked with *.  Don't forget to fill out the remainder of this form and click the submit button.

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