Room Scheduling Software

Jotform’s room scheduling software helps you schedule and manage room bookings with forms that sync with your calendar and prevent double bookings. With room scheduling software, you can customize room selection and availability rules, automate confirmations and reminders, and handle reservations for meeting rooms, classrooms, or event spaces in one centralized workflow without coding.

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Real-Time Calendar Sync

Connect your booking form to Google or Outlook Calendar to prevent overlapping reservations. Jotform checks your calendar for conflicts and blocks booked times from appearing.

Custom Room Selection Logic

Use dropdowns or conditional logic to show available rooms based on user type, time of day, or group size. Perfect for managing multiple spaces with different booking rules.

Booking Confirmation & Reminder Emails

Automatically send confirmation emails after a room is reserved, and schedule reminders ahead of time. Keep users informed and reduce no-shows without manual follow-up.

Limit Daily Reservations & Block Out Unavailable Dates

Control how often a room can be booked per day or per person. Easily add blackout dates for holidays, maintenance, or cleaning.

Embedded Forms & Self-Service Booking Links

Embed your room reservation form on your website or intranet, or share it via a direct link or QR code. Create a seamless self-booking experience that works on any device.

Built for Any Room, Any Industry

From academic institutions to offices and event venues, Jotform adapts to your room booking needs. Offer an easy, self-service scheduling experience while maintaining full control over availability, capacity, and booking rules.

Event Venue Bookings

Allow customers to schedule private events, workshops, or receptions. Use your form to collect deposits, guest count, and setup preferences in one place.

Co-Working Space Room Requests

Offer private office and meeting room bookings to members. Display available time slots, allow hourly selection, and automatically sync with a shared calendar.

Classroom & Study Room Scheduling

Let students and faculty reserve rooms for lectures, tutoring sessions, or private study. Block unavailable dates and set recurring booking rules for semester-long use.