How to Create a Survey

So you want to find out more about surveys, what they entail, how they compare to similar data-collection methods, and how to get started creating one? Then this is the perfect guide for you.

What is a survey?

Here’s the simplest and briefest definition: A survey is a structured way to collect information or feedback. Surveys can be used to gain insights on just about anything, from all kinds of audiences. You can get a more in-depth answer to the What is a survey? question here, along with a few other FAQs.

For the most part, surveys are fairly simple to create and carry out, but there are a few things you need to be aware of to get high-quality results. We’ll cover all that and more in the following chapters.

Chapter synopsis

  • Chapter 1: Introduction. Brief definitions and chapter synopsis.
  • Chapter 2: How to create a great survey. Before you start your surveying process, take a look at the three tips in this chapter. You’ll also get an idea of what it’s like to create surveys using different tools.
  • Chapter 3: Survey types. Curious about the different types of surveys? We cover a bunch, both by purpose and by distribution method.
  • Chapter 4: Surveys vs other data-collection methods. Confused about the difference between a questionnaire and a survey or a census and a survey? We break down the distinctions between these and other well-known data-collection methods so you have a clear idea of what surveying entails.
  • Chapter 5: Survey methodology. In this chapter we cover survey methodology and how to draw meaningful conclusions from your collected data. This section also outlines the pros and cons of survey research so you’re aware of some of the challenges.
  • Chapter 6: Survey templates from JotForm. This chapter explores several survey templates you can use to start your survey journey.

Remember to bookmark this guide for later reference. When you get stuck on methodology or question generation, you’ll want a handy link to the insights presented below.

How to create a great survey: Tips and tools

Creating a well-rounded survey takes more than just picking a random tool, typing a few questions, and hitting send. It takes critical thinking, planning, and patience. While we can’t necessarily help you with the patience part, we can help you think critically and plan your survey with the tips and instructions below.

There are many more tips where these came from. In fact, we had to write two separate guides to discuss them all:

How to create a survey using the best survey tools

  • Google Forms. Part of the popular Google set of office tools, Google Forms pairs organically with its sister products. Form creation is easy, as is keeping track of survey responses. However, Google Forms has a traditional survey design that doesn’t allow for much customization. Check out how to create a Google Survey.
  • Facebook. Facebook’s poll feature is incredibly simple to use but limits you to two questions. See how to create a survey on Facebook.
  • Word. While not the most modern survey tool, Word still has its uses. Most people already have this word processing program installed on their computer, making it readily accessible. If you want a simple tool to create a quick survey for printing and distributing in person, this could work. Check out our blog for step-by-step instructions about how to create a survey in Word.
  • JotForm. JotForm is just as easy to use as all the above tools, without any of the drawbacks. You can customize every element of your surveys to your heart’s content, including the visuals, question display style, and branding. JotForm also integrates with all the applications you use every day. Get a head start by using one of JotForm’s numerous survey templates, or begin with a blank canvas and paint your own survey picture by following these steps.

Now that you have a good idea about survey creation, let’s take a look at the various types of surveys.

Types of Survey

Surveys come in all shapes and sizes and can be delivered in a multitude of ways. To give you a broad sense of the different approaches you can take with yours, we cover the major survey types below — categorized by purpose and distribution method.

So you’re clued in on the wide array of survey types, but what differentiates surveys from other data-collection methods? We answer this question in the next chapter.

What differentiates survey from other data collection methods?

When designed correctly and distributed to a carefully researched demographic, surveys can provide a wide variety of data points that are ripe for insightful analysis and corresponding action.

For example, ProjectManager.com conducted a paid time-off (PTO) survey of full-time employees across several industries. Responses provided information about how certain age groups felt about PTO and how well their feelings about their company’s PTO plan aligned with the company’s intentions. 

“The insights from the 400+ responses were enlightening. Plus, the corresponding white paper we created was well received and shared across social media, driving attention to our software products,” says Kris Hughes, the company’s senior content marketing manager.

But are there other ways to collect data? And how do they compare to surveys? Keep reading to find out.

How surveys compare to other data-collection methods

Survey vs questionnaire

The best way to think about the distinction between a survey and a questionnaire is to consider a questionnaire as one part of a survey. A questionnaire is simply a set of questions, while a survey is the entire lifecycle of research — questions, the delivery or distribution of those questions, and the analysis of responses to those questions.

Other than using a questionnaire for pure input purposes, such as asking people for their email address, it will always be part of a survey.

Survey vs poll

The biggest difference between a survey and a poll is length. Unlike surveys, polls are extremely short — typically only one multiple-choice question. When you use a poll, you’re trying to quickly and simply gather information about one specific thing. “Surveys provide more actionable data points than polls since polls have no wiggle room,” says Hughes.

Robyn Bolton, founder of MileZero, says polls are useful for clarifying details. For example, if you’ve created a new product, you may want to determine which features to include as standard versus optional. Or you may be trying to choose a color. “For simple questions like these,” Bolton says, “a poll can be useful to understand an absolute preference, while surveys can be useful to understand relative preferences.”

Survey vs census

The main difference between a census and a survey is the sample size. While a survey queries a segment of a given population, a census attempts to capture information for the entire population. In other words, a survey is meant to only represent the population, but a census is the population. 

Understandably, a census is a much larger and longer undertaking than even the most complex or sizeable surveys, though its results are more reliable and accurate than a survey. It’s no wonder the U.S. Census is only conducted every 10 years.

Survey vs focus group

A focus group is a qualitative research method that involves questioning a small group of participants simultaneously, usually together in the same room or via video conference. A moderator presides over the group. 

“The moderator’s job is to guide the discussion and gauge participants’ honest thoughts and reactions to the subject at hand, such as your product, service, or brand,” explains Larissa Murillo, marketing manager at MarketGoo.

Surveys differ from focus groups in that surveys take a more quantitative approach. They mostly deal with numbers or easy-to-quantify responses that can be analyzed on a spreadsheet. “While the numbers may give you clues, they don’t tell the whole story,” says Jim Jacobs, president of Focus Insite.

Jacobs notes that the error rate on a quantitative survey tends to be much higher than a qualitative method like a focus group or even an in-depth interview. “An experienced moderator or interviewer can quickly get to the root of a response and dig up additional details — something that won’t be revealed by simply checking a box on a standard survey,” he adds.

Is a survey the right tool for your purposes? With comparisons out of the way, let’s take a deeper look into surveys, including the methodology behind them and the pros and cons.

Survey methodology: A deeper look

Recall that a survey queries a sample of a given population, such as a subset of your customer base or employees within a certain department. Identifying and selecting that population sample is part of your survey methodology. Other aspects of survey methodology include evaluating and testing questions, determining the method for posing questions and collecting responses, and adjusting survey estimates to correct for errors.

But how do you know if your processes and methods will produce the insights you’re seeking? Consider the advice below to help ensure you’ve done the due diligence needed to set you up for success.

Survey methodology: How to draw meaningful conclusions

First, ensure you’re following best practices for survey data collection. In that section, we cover several tips to prepare you for collecting survey data and maximize your chances of getting high-quality results.

Second, get your population sample right. “Your population sample must represent your target audience, and it should be large enough to have statistical significance,” says Claire Shaner, content marketing specialist at BestCompany

Here’s the example she gives: If you want to survey your employees on their feelings about the human resources function, but you only get 10 responses from interns, that’s not sufficient to generalize the feelings of your entire workforce. If you’re curious about what sample size is appropriate, check out this handy sample size table.

Last, when you get the results, be methodical as you review the data. Pay close attention to the questions you identified as being most important to achieving the goal of your survey. Cross-tabulate, filter, and graph responses to those questions among any subgroups and analyze your findings. 

Assuming your sample size is large enough and representative of your target audience, you should observe fairly accurate trends as you manipulate the raw data. Formulate your own conclusions and test them by systematically bringing in and comparing the responses to your other questions.

Pros and cons of survey research

Surveying is generally considered a reliable and useful approach to information gathering, but there are some challenges to overcome as well.

Pros

  • You can collect a broad range of data. You can use surveys to gauge attitudes, beliefs, values, opinions, motivations, and a host of other feedback. With these different data points, you can draw a more holistic picture of your survey topic.
  • Results tend to be statistically significant. Recall that statistical significance is essential to drawing meaningful conclusions. Since surveys are often cheap and easy to administer, you can reach more people and improve the population representativeness of your results.
  • Anonymity can elicit more honest answers. Respondents to surveys delivered online remain anonymous, which can encourage people to be more transparent in their answers. “Using a third-party firm that collects and aggregates responses before passing them on to you provides further anonymity and separation between you and participants,” notes David Chaudron, managing partner at Organized Change.

Cons

  • Survey creators may be unsure about how to measure certain sentiments. Chaudron provides an interesting example about museum staff members who were unsure how to gauge the popularity of a children’s exhibit. Giving kids smiley face surveys didn’t provide enough information, so they observed how many kids pressed their noses against the glass of the exhibit instead.
  • It can be hard to find a balance in data collection. Stacy Caprio, founder of Accelerated Growth Marketing, gives her take on walking the tightrope of data collection: “Collect too little data, and it’s statistically insignificant. Collect too much data, and it could take too much time to complete collection and assess the results before you’re forced to make a decision.”
  • The target audience may not know what they want. In the case of asking customers about new products, they may not know that what you’re creating is something they would want or need in the future. “Customers don’t always know what may best serve their needs, so you may hamper your innovation by relying too much on their feedback,” explains Caprio.

Now that you’ve learned more about surveys, it’s time to put that knowledge into action by creating your own survey. Start with one of the survey templates below.

Examples of JotForm's surveys

Once you’ve identified your survey goal, read up on best practices for survey data collection, and determined how to draw meaningful conclusions from your surveys, what’s next? Creating your survey, of course.

To create your survey, you’ll need to develop the right questions, identify the most appropriate responses, and choose the right tool to distribute and collect the surveys. But why start from scratch when you can follow in the footsteps of the countless researchers, marketers, and consultants who came before you?

These survey creators have already done most of the hard work for you by building survey templates on JotForm. They come in two formats:

  • Classic, where questions are shown all at once 
  • Card, where questions are displayed one at a time

Your survey template options

    Whether you’re looking to conduct market research, gauge patient satisfaction, or anything else, JotForm has a vast library of survey templates ready to suit your needs. Check out some of our most popular survey templates to see if one fits the bill.

  • Event satisfaction survey

  • This is our most popular survey template. It’s been cloned over 17,000 times and includes a few quick questions about an attendee’s experience at an event. You can send this to attendees after the festivities are over to get their take, and then use their feedback to improve your next event.

    Questions in the template cover previous attendance and attendees’ satisfaction levels with different aspects of the event, like location and content. Also included is space for attendees to detail ways they feel the event could be improved.

    Check out this survey template in its classic and card formats.

  • Restaurant evaluation survey

  • This multi-question survey is for gauging your customers’ feelings about the food and service provided at your restaurant. You can use it to ensure there are no issues with food preparation and quality or staff performance.

    As expected of a restaurant survey, questions deal with order accuracy, cleanliness, speed of service, and overall experience. There’s also an open-ended question for general comments and suggestions.

    Check out this survey template in its classic and card formats.

  • Market research survey

  • If you’re looking to get opinions from a specific group of people for market research, such as for a new product line, you’ll need to filter out those who don’t fit your criteria. This form gives you a great start with demographic questions like gender, age, household income, and more that you can easily modify. Then just add your specific questions and distribute accordingly.

    Check out this survey template in its classic and card formats.

  • Patient satisfaction survey

  • Similar to the event satisfaction survey, the patient satisfaction survey is brief and gauges how patients felt about their doctor’s visit. You can use this for any healthcare setting, whether it be a hospital, clinic, or other facility.

    Survey questions ask for a patient’s gender and birthdate, as well as their sentiments about the doctor, nurse, and general visit experience. The survey ends with a free space for patients to share their thoughts on how the facility could improve its service.

    Check out this survey template in its classic and card formats.

  • Product survey

  • The product survey is more in-depth than the previous ones. A big distinction is that it asks for respondents to identify themselves and provide contact information. If you’re looking for deep insights into how and why customers use your products, this is the right survey template. You can use the contact info to follow up with customers via phone.

    The survey queries respondents about how long they’ve used the product, how it compares to competing products, and more.

    Check out this survey template in its classic and card formats.

  • Training evaluation survey

  • Are you looking for feedback on the training you’re delivering to customers or employees? This form offers the perfect starting point for creating an insightful survey. If you want to keep things simple, use the template’s basic questions concerning participants’ overall satisfaction, sentiments about various training aspects, and whether they’d recommend the training to others.

    Check out this survey template in its classic and card formats.

Any one of the above survey templates (or hundreds of others) should give you a great head start in building a survey that will help you get the information you need. Good luck!

Send Comment:

Comments:

Be the first to comment.