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A digital form refers to any form that is used to collect and process data electronically. Digital forms are designed to mimic traditional paper forms that gather information from users, except these digitized versions allow for more efficient data processing, storage, and retrieval.

Digital forms include web-based forms, fillable PDFs, and mobile forms app. They can include everything a traditional form would have — such as checkboxes, dropdown menus, rating questions, and open text boxes — to collect a variety of data.

The main difference between digital forms and traditional paper forms is that digital forms are electronic and can be accessed and completed on various devices, such as computers, tablets, or smartphones. This makes digital forms more widely accessible than paper forms, which need to be printed and filed manually.

Digital forms can help streamline data collection and eliminate the need for manual data entry, which can result in human error. Paper forms, on the other hand, require time-consuming processing that makes it difficult to analyze form submissions as a whole. Not only do digital forms cut down on the time and materials needed to collect information, but they can also be accessed from anywhere.

There are many advantages to using digital forms! For starters, digital forms are more efficient than traditional paper forms because they eliminate the need for manual data entry; they can be filled out, submitted, and automatically routed to the appropriate recipients instantly, which reduces errors and saves time. Digital forms are also more accessible, because users can access them from anywhere that has an internet connection instead of having to pick them up and fill them out in person. Because they’re already digital, these forms are easy to validate, analyze, and integrate with existing workflows. Lastly, digital forms don’t contribute to paper consumption, so their environmental impact is relatively low.

Digital forms can be used to collect any type of information you need. They’re great for collecting contact and personal information, financial details, consent, preferences and interests, research data, medical history, and more! Digital forms can also be used to accept payments, signatures, files, and images with ease.

With Jotform, creating a digital form doesn’t require any coding. Simply navigate to our library of form templates and choose one that works best for you, or start from scratch in the Form Builder. When you’re done customizing the form to include your own questions, branding, and other information, you can send it out via email, link, or QR code. Then start collecting responses instantly!

In general, digital forms are more secure than paper forms because they are subject to more advanced security measures. Encryption techniques and access controls can protect digital form data that’s transmitted over networks. No such encryption techniques are available for paper forms, so they are only as protected as the physical locations they are stored in.

Digital form data is also much easier to back up and store so that if there’s an emergency, the data is not lost. Digital forms are also much easier to copy and reuse. They have data integrity measures that make sure data isn’t tampered with, and compliance regulations go the extra mile to protect sensitive information.

While digital forms are still vulnerable to security risks, tools like Jotform provide robust digital security measures and comply with strict data privacy regulations to keep information safe.

Yes! One of the biggest benefits of digital forms is that they can easily integrate with software and systems to save you from grunt work. It’s possible to integrate your digital forms with customer relationship management (CRM) systems, databases, document management systems, workflow automation systems, payment gateways, reporting tools, and third-party APIs. These integrations can help securely and seamlessly transfer your digital form data for better overall productivity and efficiency.

Filling out a digital form is simple. When a user receives an email or a link to the form, all they need to do is open it on any computer, tablet, or smartphone. They can read instructions and fill it out at their convenience, then click submit. That’s it!

Digital forms can absolutely be accessed and completed on mobile devices. In fact, this is a very popular choice for many people because it’s so convenient. These forms can be filled out on mobile form apps as well as mobile-optimized websites.

Digital forms are commonly used for orders, bookings, registrations, surveys, RSVPs, signups, and appointments — and the list goes on! Digital forms are great tools for feedback, onboarding, client intake, sales, and customer support. No matter what your industry or end goal, there is a digital form for you.

You can store and manage your digital form data manually or by integrating with your existing software and systems. With our 100-plus integrations, Jotform makes this process easy, so you don’t have to have any coding experience to connect with other tools you use. When a user submits a digital form, their response will be sent straight to other programs you’ve integrated with, so you can access, store, and analyze data immediately.

Yes! Customizing your digital forms is easy with Jotform’s drag-and-drop form builder. You can add or edit form fields, adjust fonts and colors, drop in logos and images, and much more. Plus, once you’re finished, you can reuse and repurpose your forms as needed.