Author

Profile Image Aytekin Tank is founder of JotForm. He currently leads the JotForm development team. He loves to hear from JotForm users. Feel free to shoot him an email at aytekin at jotform.com.


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Introducing Form Revisions: Never Lose Your Work Again!

January 30, 2014
It is one of the worst feelings. Spending hours on a document and suddenly losing it all. We all have horror stories. We chalk it up as a learning experience and move on. That's actually a good way to learn to save our work and keep regular backups.

On a personal level, I re-live this feeling pretty much once every week. I read a message from a JotForm user who lost her work. Sometimes it is our fault and sometimes it is just bad luck. Whatever the reason is, I just can't get rid of the feeling of guilt when someone loses her work on JotForm. That’s why we had to do something about it.

Today, we are excited to introduce Form Revision History: Review your recent changes and revert your form back to an older version.



Work without Worry

Let’s say you've created a form with 20 form conditions. Then you add another conditional and things suddenly stop working. Probably because there are two conditions conflicting with each other and causing a deadlock. What do you do?

Form Revision History makes it possible to review older versions of your forms and when necessary, revert your form back to an older version. It is a big time saver. You can now work faster without worrying about messing your forms. If a form is broken simply travel back to a time in which your form worked properly.

Another common problem happens when you delete a question on an active form. You suddenly cannot see the answers people provided any more on the deleted questions, and there is no way to go back. Well, now it is possible to revert your form back to an older version and see the answers on those questions.


Review Team Work

Using Revision History you can now collaborate better with your colleagues. If you've shared your forms with your colleagues, it is now possible to review changes made by others.

The revision history not only allows you to view older versions of a form but also it gives you a list of changes made on each version. So, you can even review invisible changes such as a change on email alerts.


Stay Safe

Revision History is also useful tool as a security measure. If someone hacks your account and makes changes on one of your forms you can now see what kinds of changes were done and revert your form back to a previous version.

By the way, we have an account history page on My Account section. In case of a security issue you should also review that page for unusual activity. It is always a good habit to regularly check your account history.


How to Use Revision History

After selecting a form on My Forms page click "More" and then select "Revision History".

form revisions

On the left side, you will see a list of revisions for your form.

form revision history

Browse versions and review form changes by clicking on a version on the left side. The middle frame shows a preview of your form and the right side has a list of changes you have done on that version.

Cheers!

34 Comments...


   
focusfitness (January 30, 2014 at 11:51 AM)

This is hands down the best form product that I've come accross and there is a lot of competition. The trial with full functionality only serves the create a greater relationship and decision to give jotforms the business because of so many positive experiences it provides.
Thank you!

View Answer


   
vermontzen (January 30, 2014 at 12:04 PM)

Thank you! I always hesitate to make major revisions to a form because I might not be able to undo things if a problem develops. So, I usually make a copy of the form before updating. With this feature that precaution should be unnecessary. Thanks again!

View Answer


   
Eileen Reppenhagen (January 30, 2014 at 12:53 PM)

My form grew to 90 questions before I stopped because it started to become unstable.
I'd like to know if there's a way I could split apart the form into sections to make it easier to work with.

View Answer


   
alessandro bacci (January 30, 2014 at 12:58 PM)

grazie per il vostro prezioso lavoro e aiuto


   
convenus (January 30, 2014 at 01:11 PM)

What a great introduction - thank you JotForm for your commitment to continued development


   
jbellamy (January 30, 2014 at 01:32 PM)

This is great news. Just recently i wanted to remove a question from an active form but could not because many had already submitted the form with content and I would risk losing that information. Now you've solved that problem. Jotform is the only form builder I use now because it provides everything I need at an affordable cost. It would take a whole lot for competitors to beat this product and make it any greater. Thanks Jotform.


   
wilts (January 30, 2014 at 01:36 PM)

Absolutely a fantastic addition!
You have made forms so simple to use and implement for my family, friends, associates as well as my customers.

Thank you!


   
Antonio Ooi (January 30, 2014 at 02:09 PM)

For my case, I lost my LATEST WORK more often than losing my older work. As long as you don't take my older work and overwrite my latest work (which could be due to bad auto-save mechanism), I will be fine. You support staff even asked me not to open JotForm more than 1 browser; as such, I wonder how you guys going to handle "teamwork concurrency" in that case? I always asked your staffs: "Do you really check for the latest saved date-time before you AUTOSAVE and overwrite the current one from the cache?" I hope you can take my point into consideration. Thank you.

View Answer


   
unit1956 (January 30, 2014 at 02:20 PM)

ThanXXX


   
moreaucavan (January 30, 2014 at 02:49 PM)

I like it!!!!!


   
Johanna Wise (January 30, 2014 at 03:27 PM)

Brilliant!


   
RunnerAC (January 30, 2014 at 03:51 PM)

Awesome


   
Organized Creativity (January 30, 2014 at 04:12 PM)

Fantastic! I totally love Jotform!

View Answer


   
Lefkios Paikousis (January 30, 2014 at 04:13 PM)

Thanks guys!


   
Michael (January 30, 2014 at 08:16 PM)

Hi Aytekin, this is awesome, you guys are brilliant, love the jot!


   
buffaloafrica (January 31, 2014 at 12:38 AM)

i really love JOT


   
dee (January 31, 2014 at 12:42 AM)

Can you have another go at answering the question posed be Antonio Ooi please. He seemed to have real concerns which weren't addressed in the reply.


   
Chris (January 31, 2014 at 08:36 AM)

Great product and thanx for the feature. I kinda lost some of my form creations earlier and was wondering how to recover them.

There are some more improvements I would like to see though in terms of being able to customize forms more easily compared to the default css for the forms. Hope something more simpler is possible in the future.

Thanx for the great product once again.


   
Rob S (January 31, 2014 at 10:23 AM)

You have created an awesome product with JotForm. It looks simple, but the complexity behind the scenes is amazing. I rarely ever have to compromise on what I'd like to do because of a form limitation. And, then I usually find that if I did feel limited, it was only because I was not aware of another feature. Revision is a great addition to a near perfect product. Thank You! I've referred several people now.


   
tommybrowne (January 31, 2014 at 01:52 PM)

Well done jot form another great service, a long time coustomer
Tommy Browne

View Answer


   
RUTHOROURKE (January 31, 2014 at 03:19 PM)

Excellent feature.


   
Alwayscute (January 31, 2014 at 11:47 PM)

it helps me a lot


   
concilmed (February 03, 2014 at 11:55 AM)

ok, eccellente!


   
Jenna Rothwell (February 03, 2014 at 12:59 PM)

Hello,

I would like to know if it is possible to share a completed online form submission via socail media like fb or twitter?

Thanks

View Answer


   
howardshealthychoices (February 04, 2014 at 10:49 AM)

How can i paint the application out or post it on my wed site

View Answer


   
jmeyerpw (February 05, 2014 at 06:24 PM)

Is there any way to revise a submission?

View Answer


   
mp2012 (February 11, 2014 at 08:45 AM)

Excellent change!
Common sense.
I feel like playing with the best team!
MLB


   
Sukanya K. (February 11, 2014 at 12:15 PM)

I have done Form Revisions then try to test and submit and got error messages below :
JotForm is currently unavailable
Please try again at a later time.
The most likely causes :
- The server is down for maintenance
- There may be a network problem
-The site may be experiencing excessive load

And also found error message from another user is :
Error
Form ID did not match. Form ID Name : 32922543480453

FYI : this link below is our web site.
http://form.jotform.me/form/32922543480453

View Answer


   
smma (February 12, 2014 at 06:45 PM)

i just used this feature and tried to revert one of my forms to an earlier version. now when i click on that form to view or edit the screen is blank, like i deleted all the data of the form i was working on. help!

View Answer


   
luvmieke (February 15, 2014 at 03:15 AM)

My revisions did not show up to the preview and to the embed form. What to do? I am currently using the free plan.

View Answer


   
flashpals (May 08, 2014 at 11:35 AM)

YES! This is so helpful.


   
alexbrowncomputer4ucom (August 22, 2014 at 01:20 PM)

That's Superb it was too good..


   
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