Online Reimbursement Forms
Jotform makes it simple to manage reimbursements with secure, online forms. Whether you’re handling travel expenses, office supplies, or client meals, you can collect submissions, receipts, and approvals — all in one place, no paper needed.
Templates
Form Templates
Choose from professional templates that are fully customizable for your organization’s needs. Whether you’re reimbursing mileage or travel, you can launch your process in minutes.
Travel Expense Reimbursement Form
Expense Reimbursement Form
Mileage Reimbursement Form
Benefits
A Smarter Way to Manage Reimbursement Requests
Drag-and-Drop Form Builder
Create custom reimbursement forms tailored to your company’s policies—no coding required. Add dropdowns for expense categories, tables for itemized lists, file upload fields for receipts, and approval sections for managers.
Receipt Uploads and File Storage
Collect digital proof of expenses directly in the form. Users can upload PDFs, photos, or scans of receipts, and all files are securely stored and accessible through your Jotform dashboard or integrated cloud storage platforms like Google Drive or Dropbox.
Approvals and Workflow Automation
Use Jotform Workflows to route submissions to supervisors, department heads, or finance automatically. Set up conditions to approve, reject, or send back for clarification—keeping your reimbursement process organized, consistent, and error-free.
Real-Time Calculations and Custom Logic
Add calculation widgets to total expenses automatically, apply mileage rates, or deduct non-reimbursable items. Use conditional logic to customize the form based on expense type, department, or employee level for a streamlined experience.
Centralized Tracking with Jotform Tables
Manage all reimbursements from a single dashboard. View, sort, and filter by employee, date, expense type, or status—and export to Excel or generate printable reports with one click.
Testimonials