What Is a Form Builder

A form builder is a powerful tool used to create professional-looking web forms without writing a single line of code. Questions and fields can be placed anywhere on the page with simple drag-and-drop actions, while layouts, colors, and structure can be adjusted to match any purpose or style.

What makes a form builder stand out is how easily it turns complex processes into something simple and accessible. Registration forms, payment forms, surveys, and feedback tools can be built in minutes, giving anyone the ability to collect and organize information online. Whether the goal is to support a business, run an event, or gather feedback, a form builder provides the flexibility to make it happen.

Why Are Form Builders Commonly Used?

1. Web forms can be created quickly to support different data collection needs.
2. Web forms can be embedded or shared without requiring advanced technical skills.
3. Notifications can be set up so that admins and users are informed whenever a form is submitted.
4. Responses can be accessed and viewed in a centralized location.
5. Responses can be exported in Excel, CSV, or PDF formats for further use.
6. Reports can be analyzed and shared within teams to support planning and decision-making.
7. Instant alerts can be delivered, and responses can be checked on mobile devices.

What Key Features Are Available?

A wide range of features is provided to support form building and data management. Examples include:

• Drag-and-Drop Interface — Forms can be created quickly without requiring coding skills. Custom forms can be designed by adding fields or images, adjusting colors, and including widgets and integrations through a drag-and-drop interface.
• Team Collaboration — Forms can be managed and edited collaboratively by users and admins. Access can be granted to departments, colleagues, or clients to support shared data collection, notifications, and follow-up on submissions.
• Prefill Forms — Forms can be prepopulated with existing data to save time and reduce input errors for form respondents. Fields can be filled out in advance, and prefilled forms can be sent so that certain information appears instantly when accessed.
• Integrations — Connections can be established with tools such as Google Drive, PayPal, Zoom, and various CRM platforms. Form submissions can be sent automatically to connected tools to support different processes.
• HIPAA Forms — HIPAA-friendly forms can be created by admins to securely collect sensitive healthcare information. Appointments, payments, medical history, file uploads, and other patient information can be collected securely from any device.
• Assign Forms — Forms can be assigned to individuals, and their progress can be monitored by admins. Team members can collect and manage submissions directly, reducing delays and supporting mobile or offline access.
• Online Payments — Payments, donations, or subscriptions can be processed securely through integrated gateways. Transactions can be handled for purchases, recurring donations, or subscriptions through trusted payment processors.
• Widgets — Features such as appointment scheduling, star ratings, or geolocation can be added to enhance form functionality. Additional elements like media, maps, or interactive tools can be included to make forms more engaging and useful.
• Save & Continue Later — Progress can be saved and completed at a later time by form respondents. Incomplete submissions can be resumed later, giving respondents flexibility to return and finalize their responses.

What Other Products Work Alongside the Form Builder?

Form builders can connect with a wide range of products to handle different tasks and processes, such as managing data, handling payments, or tracking activities:

• App Builder — Apps can be created without coding by combining multiple forms, links, and resources into a single shareable application that can be accessed from any device.
• Tables — Submission data can be organized, managed, and analyzed in a spreadsheet-style workspace. Responses can be collected through forms, imported from other sources, or entered manually. Data can be shared and updated collaboratively in real time.
• Mobile App — Forms and submissions can be accessed and managed on the go. Data can be collected offline, and notifications can be received instantly from mobile devices.
• Smart PDF Forms — Existing PDF files can be converted into interactive online forms that retain their original layout. Respondents can fill out these forms from any device, supporting a seamless and mobile-friendly experience.
• E-signature Tool — Legally binding e-signature documents can be created, shared, and signed securely on any device. Existing PDFs can be converted into signable documents, helping to eliminate manual paperwork.
• Workflows — Business processes can be automated through workflows that connect forms, approvals, and notifications. Each step can be triggered automatically after submission, allowing actions to be monitored and managed from any device.
• Store Builder — Online stores can be set up to sell products or services, collect donations, or process payments through supported gateways.
• Inbox — Form submissions can be viewed, searched, organized, and responded to in a centralized inbox. Filters, tags, and comments can be used to manage data efficiently.
• Report Builder — Visual reports and charts can be generated automatically from submission data. Reports can be analyzed, presented, or shared with others in just a few steps.
• PDF Editor — Submission data can be turned into polished PDF documents automatically. Contracts, invoices, registration details, and inspection reports can be generated and customized for sharing.
• Salesforce Integration — Data collection and CRM management can be connected so that form submissions are sent automatically to Salesforce as leads, contacts, or custom records, reducing manual data entry and supporting sales processes.