All stories / Vashon Island School District
How Vashon Island School District modernized operations with Jotform Enterprise
Facing the challenges of incomplete data and disconnected workflows, Vashon Island School District used Jotform Enterprise to build a comprehensive digital hub. By automating key processes like registration and attendance, the district has successfully processed over 45,000 submissions while reducing administrative friction.
VISD automates tasks with Jotform Enterprise
Form submissions
45,000+
% of situations where workflows replaced emails
90%
Automatic notifications sent per registration form submission
30
Vashon Island School District
Industry:
Education
Organization Size:
Medium
Use Cases:
Task automation, data collection, data management, school attendance, school registration, mobile apps, Google Sheets integration, conditional logic
About
Located in Washington state, Vashon Island School District (VISD) serves a tight-knit community of roughly 12,000 residents across its island home. Comprising three schools that support approximately 1,500 students, the district is committed to providing a high-quality, inclusive education that fosters creativity
Challenge
Vashon Island School District (VISD) struggled with fragmented communication and manual data entry. Critical workflows like attendance and registration relied on a chaotic mix of handwritten notes, emails, and voicemails. This resulted in incomplete data and significant administrative friction for both staff and parents.
Solution
VISD implemented Jotform Enterprise to centralize and automate its data collection. The district built a comprehensive digital ecosystem, which started as a proof of concept at Chautauqua Elementary. The system featured automated attendance workflows, a mobile app for parent communication, and conditional logic to simplify complex registration forms. The solution quickly expanded across the district.
Results
The district has processed over 45,000 submissions, replacing random paperwork with organized, chronological data. By integrating Jotform with Google Sheets, administrators now have instant access to raw data, while automated notifications handle 90% of attendance follow-ups without manual intervention. This transformation has eliminated administrative bottlenecks, allowing the district to focus more time on student instruction and development.
Cleaner data all around
With conditional logic, automation, and reminders, we reduce friction. That leads to higher engagement, better adoption, cleaner data, and ultimately better systems all around.
Registrar, Vashon Island School District
