How to Print the Form with the Users Data

Last Update: April 10, 2016

This is a bit advanced topic and something that when building yourself would take days to do, but with JotForm Form Builder all you need are few clicks to have it running as you wish.

There are few ways to do this depending if you are just starting with your form or if you have already built your form and are looking to print out some older submissions.

Also, in some cases, all that you would need is shown in this guide here: How to show headers or text for contracts/terms/agreements in the PDF format of a submission.

Now if you still want to print the form out just as it is - the way you have designed it - and if you are looking for a way to do it all the time then the following steps are for you.

Utilizing emails to help with the print of our forms

All that we need to do to be able to print the submission with the form looking as we have designed it and with all the data entered is to set up the email notification to send us the link that we can use for this.

Basically we will add a print button to the form (or even on all pages if you so wish) - you can do that by following the steps here: Print Button on Forms and once done that we will add the edit link tag to our email notification: {edit_link}.

What it will do for us, is that it will create a link to the specific submission made on your jotform and once you click on it, it will take you to the form with all of the data that was added during that submission with the fields pre-filled for you.

Once you are there, it is easy to just click on print button on your form and print the pages out, or use the print option in your browser - if that is what you prefer (usually found under File -> Print).

Now, this is very simple way to do it, for your future submissions, but there is a way to do it for your past submissions as well and that is described in the following segment.

Utilizing Submissions Panel to print our submissions

While we can not go back in time and set the email notification to enable us to print the old submissions, this is still possible through the Submissions Panel.

The way to do it is to select your form and then click on Submissions button.

Go to Submissions Panel

Once you do, you should find the submission that you would like to print out and then click on Edit (not on the Print button in the toolbar).

Submissions Edit button

This will open the form in the edit mode so all of your data should be clearly shown to you. All that you need to do now is to utilize the print buttons on your jotform and that is it (doing it this way requires that you do not use the browser’s print option, but form’s print button instead).

Are you looking for something that is not yet described above? Have some issues setting it all up? Just want to say that it is just what you were after?  - If any of the above have found a match with you, just let us know about it in the comments section under this post :)


James Nelson (July 14, 2015 at 03:20 PM)

Thank you for this support and feedback, however when I go to the edit mode for the form that I want to print, the print icon and text are greyed out how do i enable these

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FL72_PE (July 20, 2015 at 09:19 AM)

how do i enable the print button when in submission edit view

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dianawelden (July 23, 2015 at 09:19 PM)

I am having an issue with printing a form in PDF format. When I "get PDF", it is leaving off segments of the form, even when I insert page breaks. Any help with this?

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QuenchUSA (December 11, 2015 at 10:55 AM)

I am trying to print out all of my created forms at once. I don't want to click on each form one at a time to print. Is there a way I can print all forms created? I don't want to print any that have been filled or submitted just blanks of the creations. Is this possible?

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bnoreen (March 04, 2016 at 04:02 PM)

I'm receiving no data in e-mail notifiers. What I get is subject: "(TEST) Re: {form_title}"
and only "undefined" in the body. I've deleted and re-created default notifiers with no luck. Please help!

My end goal is to re-format the tables in the e-mail in order to print the filled form exactly as shown. It appears this should be possible, but I cannot seem to make it work.

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David Hughes (September 09, 2016 at 11:28 AM)

1. Can i have JotForm email me a PDF with each result as it is submitted?

2. Can I export all the form data, user by user, as PDF files?

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