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How to Link Your Online Form Fields with PDF Through Smart PDF Forms?

How to Link Your Online Form Fields with PDF Through Smart PDF Forms?

When you upload your PDF, JotForm Smart PDF Forms may not be detect some of the fields. If this happens, you can adjust field connections manually.

There are two different field types that you can add: an online form field and a PDF field. 

Online form fields are the ones you add to your online form. Whenever you add a new field to your online form, a corresponding field will automatically be added to your PDF, and the two fields will be connected by default.

You can add these fields from the Add New Element tab in the Form Builder, just as you would for regular forms. 

When you add a new field to your online form, the corresponding PDF fields appear as green boxes at the top of the original PDF. You can change the location of these fields by dragging them where you want them to be. You can also resize them. When you click on one of these fields, it will turn blue like all of the other PDF fields.

Below is an example of a new field added to the online form and mapped to the original PDF.

Each new field added to the online form will appear at the top of the active page of the original PDF. As mentioned above, you can change the location of the field by dragging it to the right place.

If you decide to change the field type — for example, from Short Text Entry as shown in the clip above to Full Name, simply remove the field from the online form, and the field in the original PDF will be removed as well. Below is an example of that process:

Note: Deleting the field in the original PDF will not remove the field in the online form. 

Now, let's go to fields with multiple input or selection boxes. These are Single Choice, Multiple Choice, Address, and Input Table. Let's take the address field. If you have an address field in your original PDF, you don't need to individually add a short text entry field to complete the field connections. You can add the address field, and each of the boxes will be mapped to the PDF just like any single text boxes. 

For single choice or multiple choice fields, you can map each of the selection boxes to your individual checkboxes in the original PDF, as seen below.

You can add any of the Form Builder fields/elements to the online form. However, some fields cannot be mapped to your PDF, including Appointment, Product List, Image, File Upload, Captcha, Spinner, Star Rating, and Scale Rating.  

You cannot edit your PDF form with JotForm Smart PDF Forms. If you need to edit your PDF form, you can do it with external tools such as Adobe Acrobat editor or online tools. After editing the PDF, you can re-import it to JotForm Smart PDF Forms. To update or replace your current PDF through JotForm Smart PDF Forms, please follow the steps from the following guide.


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  • gestionale

    Caricando un contratto, dove ad esempio il campo data ed il campo "nome e cognome" si ripetono più volte, è possibile creare una connessione multipla al pdf da un singolo elemento?

  • twedllc

    My main challenge is figuring out how to remove the added fields. I will attempt again when I have more time. Thanks.

  • choppers82

    This is ANYTHING but simple and with no technical support via a live person to guide you through it, this is USELESS!

  • frankfortwater

    I cannot connect a time filed to my pdf. the option doesn't exist to do so.