Scheduling software helps busy professionals improve their efficiency, reduce no-shows, and organize all their meetings and calls. With this type of software, you don’t have to play phone or email tag to find a time to meet.
There are many software options that offer these services, and each one comes with specific features and benefits.
In this post, we’re sharing 11 appointment scheduling software options:
- Acuity Scheduling
- Square Appointments
- Housecall Pro
- Insight by Syntec
- vCita Online Scheduling
Insight by Syntec
vCita Online Scheduling
One of the simplest solutions is to use an online form builder, such as JotForm, to allow people to schedule their own appointments. JotForm’s easy-to-use form builder has hundreds of themes and customizable widgets and doesn’t require any coding knowledge. You can create a form in a matter of minutes. In fact, many professional photographers schedule their sessions through our online forms.
Acuity Scheduling acts as an online assistant to fill your schedule. It doesn’t require a credit card or a commitment to use.
The software sends automatic reminders to clients. Times are auto-adjusted to match time zones, and clients can cancel or reschedule appointments themselves.
You can manage multiple locations and employee schedules. Intake forms let you collect the information you need from clients when they sign up for an appointment.
Acuity Scheduling has been around since 2006. They offer a free signup option for solo members. Premium plans let you add additional calendars with advanced features and start at just $15 a month. Each plan has a free seven-day trial.
Square Appointments is a flexible scheduling software option that lets customers book appointments through a free booking website or booking links on Google and Instagram. The software sends automated text and email reminders for upcoming appointments to clients.
It can also collect payments at checkout. You can require prepayment at the time of booking or send professional invoices. You can also protect your time by charging a cancellation fee to discourage no-shows.
Square Appointments is part of Square, Inc., a merchant services and mobile platform founded in 2009.
There’s a 30-day free trial for plans with multiple employees. The individual user plan is free but charges 2.6 percent + $0.10 per tap, dip, or swipe. Plans with multiple employees start at $50 per month with an added 2.5 percent + $0.10 per tap, dip, or swipe.
Calendly lets you set simple rules to control your availability preferences. You can share the link to your Calendly account via email or embed it directly on your website. When someone picks an available time, it’s added to your calendar.
Calendly integrates easily with Google, Outlook, Office 365, and iCloud calendar to ensure you aren’t double-booked. It also works with apps like Salesforce, GoToMeeting, and Zapier to automate tasks. You can set buffer time between meetings, create secret events, and prevent last-minute meetings from being scheduled.
The scheduling software company was founded in 2013 and has more than 2 million monthly users today. Their basic account for individual users is free. Premium plans for multiple users start at just $8 per month.
Vagaro lets companies list their business details on the Vagaro website so users can search for local services and book appointments with the business they choose. The directory focuses on beauty and fitness companies.
Features for businesses include a calendar, online booking from any device, customer tracking, automatic notifications, payment processing, custom forms and quizzes, reports, and a booking website builder. You can also track inventory, create recurring memberships, and create text or email marketing campaigns.
The company was founded in 2009. Vagaro offers a free 30-day trial. Plans start at just $25 per month, and setup takes as little as 15 minutes.
The scheduling features offered by AppointmentPlus give users access to more than 500 preference settings. The enterprise-grade technology scales to equip companies with the scheduling software they need for each stage of their business. Features include scheduling for multiple locations, existing technology integrations, and third-party application integrations.
Customers can book appointments anytime with the touch of a button and receive automated email or text notifications. The software lets you build your brand with social media posts, marketing promotions, and dynamic reporting.
AppointmentPlus got its start in 2001 and has five package options to fit any business. Plans start at $49 per month. Each plan includes tech support and complimentary onboarding sessions.
The Housecall Pro app combines many services, such as invoicing, job management, automated marketing, scheduling, and booking.
Their scheduling service includes a drag and drop feature to manage calendars in a few clicks. You can easily set up jobs, set arrival windows, assign teams, and notify team members. Their booking service gives customers the opportunity to view your availability and book appointments directly from your site, Yelp, Facebook, Instagram, and more.
Housecall Pro began in 2013 and has been providing software to help home service companies grow ever since. They offer a free trial 14-day trial. Plans start at $49 per month or $39 per month for the annual plan.
The scheduling software by Syntec allows for easy appointment management. It includes email marketing options and lets you manage employees and clients, control inventory, and complete point of sale transactions.
You can confirm appointments with automated texts and emails. And you can customize the settings for individual business’s needs. The software even allows you to calculate taxes and payroll within the app.
Syntec began in 1998, and its Insight software is made for salons and spas. Single employee plans begin at $39 per month. You can request a quote or free trial before committing.
10to8’s appointment scheduling software lets you easily connect with more than 500 integrations like QuickBooks, Google Calendar, Facebook business pages, and more.
The free plug-in allows you to use the software on any WordPress site. It works for both small businesses and at enterprise scale. You can access the software from any device, reply to clients from your calendar, and allow clients to request changes or cancellations.
This online booking system was founded in 2011 and is trusted by over 50,000 businesses today. It offers a free and easy account setup without requiring a credit card. Premium plans start at just $9.60 per month with a 31-day free trial available.
The scheduling software at Simplybook.me lets users accept online bookings, send reminders to staff and clients when appointments are booked or canceled, and accept online payments and deposits. All communication through the software is secure, and all data is backed up daily.
Simplybook.me integrates with Facebook, Google My Business, Instagram, WordPress, and other CMS systems. Custom features are available, including coupons and gift cards, product sales, classes, memberships, intake forms, packages, promotions, and more.
The company was founded in 2001 as an online financial accounting software provider. A free plan is available, which includes 50 bookings. Paid plans start at just $9.90 per month, and two months are free if you purchase an annual plan.
vCita’s scheduling software and calendar let clients book appointments from the provider’s website or the app 24–7. You can also book appointments from Facebook or a vCita landing page.
With this software, you can include location information and pricing for your services, sync your existing calendar, and create any type of one-time or recurring event. Clients can book and reschedule appointments using any device and receive automated appointment reminders.
vCita was founded in 2010 as an online scheduling platform and has since evolved into an all-in-one app for small business management. The software offers a 14-day free trial. Solo plans begin at just $19 per month, and team plans start at $45 per month.
When it comes to booking appointments, you no longer need to play phone or email tag. These 11 appointment scheduling software solutions can help.