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How to Integrate a Form with Google Drive

How to Integrate a Form with Google Drive

Google Drive is a great way to share your files among different computers and mobile devices. Integrating your form with your Google Drive account takes less than a minute. Once you complete the integration, when someone submits your form we will instantly send uploaded files and the data on the forms to your Google Drive folder.  

 

 

The screenshot above describes what happens when you integrate with Google Drive.

1. The folder name will be same as your form name so that you can see all of your files under a single folder for each form. 

2. Individual submission folder names can be customized. So, for example, you may choose to have the "Name" question on your form for that. 

3. We will also create a PDF file that contains all data submitted with the form. 

4. Finally, all of the uploaded files will be transferred to this folder.

  

I am sold! How can I start using Google Drive integration? 

1. First, open your form on the Form Builder and access the integrations page:

Click on Settings->Integrations and choose in the list "Google Drive". 

 

2. You will be asked to give JotForm permissions from your google drive account. Click on Authenticate to do that. 

 

3. A small pop-up window will request permissions. Click on "Allow". 

 

 

4. On the next step, you can customize your folder names. Click the "pencil" icon to select the fields as your custom folder name or input your own custom folder name. Click the "Apply" button to save the selections.

5. Simply click the "Complete Integration" button to save the integration:

6. That's all. Your integration is all set. You can now start getting files on your Google Drive. You will also see the link to the Google Drive folder to where the submissions and files will be uploaded. 

Questions? Please let us know in the comments box below!

Contact Support:
Our customer support team is available 24/7 and our average response time is between one to two hours.
Our team can be contacted via:
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  • jpauquette

    If using the Google Drive Integration, do we still need to be concerned with the Jot Form Upload/Storage limits? I have 1TB of space on my GDrive account but only 100GB in JotForm. I want to be sure uploads don't drop because its uploading to both GDrive and JotForm.

  • Shannon_Bourbonnais

    Hello, I have just created a registration form and when I "test it", it does go to my google drive; however, only part of the registration is uploaded there, so not the full pages. I've tried a couple of times and it is the same thing.

  • McKenna_Ben

    Is it possible to append the subfolder URL (to where the submission PDF and uploads are saved) to the application? I'm thinking of when an approver in the approver process wants to access the either the original form, customised PDF or original PDF as well as the uploads in the Google Drive folder?

  • Kelowna_Bike

    I have 4 pdfs that come through every time a form is filled out but only 1 makes its way to my google drive.
    How can I make so all 4 go into google drive?

  • sodovisioncare

    I've been using this for >1 year, but today, it stopped working.
    I disabled and re-integrated into a new folder, and it is still not working.
    PLEASE HELP!

  • Yann

    If I integrate an Upload Form with Google Drive, am I still limited to a size of 1GB per form?

  • icklebria

    Hi! I tested out a jotform using the audio recorder widget and the google integration. I was expecting the individual audio files to be saved in google drive, but instead it seems you need to download each file individually via the pdf.
    Is there any way to change this and to perhaps label the audio files with the text that correlates to them?

  • rmsfrench

    I have set up the integrations for Google Sheets and Google Drive. My question is about a scanned attachment. Is there a way for the link that appears on the integrated Google sheet to direct to the integrated Google folder, NOT to the JotForm link?

  • kdutka

    When I look at the submission form PDF in Google Drive the pdf is blank. The information that is filled out is not longer there...just a blank PDF and whatever image is submitted. Please help me link my form with all of the information to my drive. Thanks!

  • charlescountyscholarshipfund

    I just set up Google Drive integration, however we already have Jotform submissions and the application window is currently closed. Is there anyway to retroactively have the submissions transfer over to the Google Drive?

  • vmgifford

    How is this secure in terms of HIPAA? Would the Google Suites have to be the HIPAA compliant format?

  • Software_Trail

    Hi there, not sure if this question has already been answered in a different area.

    I want to know whether the integration can create a separate folder in google drive per form submission, instead of lumping all the documents that come through from completed form submissions in the same folder.

    Thanks!

  • luckyowl86

    Please have an option to put it in any folder on your google drive. I use it for work and have it organized by businesses but the integration only put a fold in the main google drive. I don't like that.

  • Katherine_MarketManager

    Hello, I changed my password for my Google Drive and now the forms are not being saved into my Google Drive. I tried to change the "integration" however once I press "Complete Integration" it says "It may take a while! Please wait while we're integrating your data." and the three dots flash over and over for hours and nothing eventuates - please help!

  • reznicek.adam

    Hi,
    I need help.
    My form has another 4 PDF but after submission is on GDrive saved only ONE file, I need safe all of them.

    Any advice?

  • annapolisalumnaedst

    With a free Jotform account, are we able to point to certain folders instead of defaulting to My Drive?

  • alivationhealth1

    I noticed we receive two files for every form submission. One being the actual form in a PDF and a PNG file containing just a signature. Is there any way to get rid of the signature being sent? I think we just want to collect the PDF.

  • chinuch_h

    I have a form that has already sent some records to it and I have now integrated it with Gdrive. How can I upload the records that have already been sent to Gdrive

  • wyonegonic

    Is there anyway to have the PDF's to go into one folder, instead of Jotform creating a new folder for each submission?

  • Jenelle

    Is it possible to not have the full PDF to go into the folder? I only want my client to see the photos uploaded.

  • Lindsay Tuman

    Hi - I am brand new to this site as I am in training to become a Life Coach. Is there a way to integrate a blank document I created into a google drive folder before I make the form public? Thank you !

  • particlex_mktg

    Can jotform intergrate with Gsuite share drive?

  • vxanchy

    I've setup integration with Google sheet but for each file uploaded (which are scanned documents) I have to download it in order to view it and this slows down my work, Is there a way that I can view them within the spreadsheet without downloading it each time I want to check the document for each submission. or at least connect the spread sheet to my google drive file of the same form that has all the documents in already?
    Thank you in advance.

  • drsera

    How can I change out the forms are saved?
    rather than time, form id, id? I would like them to be saved under: name, date
    Also, once the integration is completed- how do i send the forms to the folder?

  • Rodiek

    Hello,
    i did the integration. However, when I run some test, only some of the files uploaded through the form eventually show up in the Drive folder.
    I already eliminated the integration and connected it again, but I still could not solve the issue.

    Can you please help me?
    Thanks!

  • brandonhallboard

    I tried to use the street address of an address field in the subfolder name, and it doesn't work!
    Example: {propertyAddress:addr_line1}
    This works in the auto-emails, PDF report, and other features, but not for creating a Gdrive folder!
    Jotform needs to fix this.

  • drsera

    Hello,

    I completed the integration of google drive with my jotform account. I sent myself a sample form- I signed it, and it says it was sent; however, I cannot find it on google drive.

    Where exactly do the forms go after they are sent to google drive?

    Thanks

  • mesolanabeachlp

    Wow!! That was very easy and user friendly!! Thank you!!

  • Fletna

    Hi,

    I need to share the form submissions with colleagues. We are based on the Google Drive and I was wondering how to integrate JotForms so that the submissions go to a shared Drive and not my personal one.

  • sahraoui.cyber

    The integration works fine for me except for one thing, It's not uploading all generated PDFs to drive only one Pdf and uploaded files.

  • CBCFFD

    I integrated but my multiple choice questions are not showing on the google sheet. Why?

  • Rfarr

    So this created a folder yet my form did not go into my drive. I want the jotform I created to be in my drive so I can share it and bookmark it for use by others.

  • naomi.jennings

    Currently this step doesn't seem to be working

    4. On the next step, you can customize your folder names. Click the "pencil" icon to select the fields as your custom folder name or input your own custom folder name. Click the "Apply" button to save the selections.

  • ACOEM

    We use Dropbox, and I see there is a Dropbox integration. However.... it says it cannot get old files. This form is closed and I need to get the 86 applications and their respective uploads into a place where I can share it with my review committee.....

  • MzSarahH

    When I press the authenticate button, the 3 dots just blink forever. A new page never loads...?

  • elhub

    Can we integrate multiple google drives corresponding to multiple forms?

  • Emil

    I would like to know whether it would be possible to save on google drive the imported/original fillable pdf with data?

  • LarsErikf

    This process saving PDFs to Google Drive seems to have the same problem as saving them to Dropbox:
    There is no way to store all daily reports with the submission date as the file name - into one and only one folder.

  • Alliancium

    Hello,

    I set up accordingly, but instead of form with answers i get a copy of invoice which i dont need.
    What am i doing wrong?

  • VALERIA MILANI

    Can I manage folder permissions?
    The form selects email addresses and only those email addresses can view and edit the file.
    It's possible?

  • cgellene

    I have set up the google drive authentication and an using a standard upload in the form (not a widget), however the individual upload files are not appearing in the folder as separate files. I am just getting the PDF. Is there anything I can do to troubleshoot?

  • vocalbosssvt

    Is there a way to add all forms sent on a specific date in one folder? For example, all forms submitted today will be in a folder "07/12/19" and all forms that will be sent tomorrow will be in a folder "07/13/19"

  • Sherri Martinez

    If I have a user upload confidential information via a pdf and have my jot form set with an encryption code to review submissions, will I have issues with the pdf being auto loaded to a Google Drive folder upon submission?

    In other words is the transfer between JotForm and Google Drive secure? How is it secured?

  • andoverbeacon

    The process seems to have failed. Instead of seeing a valid URL, I got this on the final screen:
    Integration Ready!
    You drive folder can be found here:
    https://drive.google.com/drive/folders/Cannot initialize folder.Google Drive integration exception in Auth. Err : JotForm Google API Exception in Auth Err : Error fetching OAuth2 access token, message: 'invalid_grant: Bad Request' Form ID :

    I'm going to try again, as I got called away between the Allow step and the Complete Integration step ... maybe the Google token or whatever expires.

    OK, the second time I tried it I didn't get interrupted and it worked fine.

    Please add to the list of requested features:
    1) Trap that error message and don't say Integration Ready when it really failed.
    2) Figure out if a long pause between the Allow step and the Complete Integration step will indeed cause the Complete Integration to fail.

    Thanks!

  • andoverbeacon

    It would be worth noting in these instructions that while the integration setup will always create the integration folder in My Drive, you can then move it into a subfolder if you like. JotForm will still find it because it's known by its unique folder number, not by its position in My Drive or in any other folder.

  • lacaea


    Hello good day

    A few days ago that my Jotform forms are not downloaded in the google folder that were downloaded before. How can I do so that the forms are downloaded again in the folder where they were previously downloaded? Thank you.

  • bmanfield

    Do files submitted and stored in Google Drive use Jotform upload space quota?

  • vickievarn

    I've setup integration with Google Drive and the folders and files are being created as expected; however, I noticed that data from one of the questions/answers is completely missing. It is on the submission stored on the JotForm server but not the Google Drive. What would have caused this?

    I created a PDF from the Jotform submission list and the question is also missing when that file generated.

  • marcwade

    Once I've integrated a form with Google Sheets, how can I disable that integration?

  • Robyn Cochrane

    I went through the steps and the form is still not accessible on our google drive