JotForm User Guide / HIPAA Compliant Forms /

How to Upgrade to HIPAA Compliance?

How to Upgrade to HIPAA Compliance?

JotForm HIPAA accounts are served from an isolated HIPAA system. In that system, we are taking additional measures in addition to our normal practices to avoid even unintentional data breaches. When you upgrade to HIPAA compliance, all your data is migrated to the isolated HIPAA system which supports HIPAA guidelines.

You may create a new account or upgrade your existing JotForm account to HIPAA compliance. Our upgrade wizard will help you with both cases and in this guide, we will explain those steps.

  1. The upgrade wizard is initiated from https://www.jotform.com/myaccount/data.
    Upgrade to HIPAA Compliance
    Upgrade to HIPAA Compliance
  2. The upgrade wizard will first check your subscription type. We are offering HIPAA compliance only for Silver or Gold subscriptions. If you don’t have a Silver or Gold subscription you will see the following message.
    Only for Silver or Gold Subscriptions
    Only for Silver or Gold Subscriptions
  3. The upgrade wizard will check if you have verified your email address. If you have not already verified your email address, you will see the following message. "You can update your email address, trigger re-sending verification email to continue."
    Verify Your Email Address
    Verify Your Email Address
  4. The upgrade wizard will ask you to define a new password. This password will be your account password after your account is upgraded to HIPAA Compliance. The new password has to follow the HIPAA guidelines. The rules are:
    • It must be different from your last 6 passwords.
    • It must have a minimum of 8 characters.
    • It must be a mix of upper case, lower case, numbers, and special characters.

    After defining your new password, please click “Next” to continue.

    New Password
    New Password
  5. At this step, you will be asked to sign JotForm's Business Associate Agreement (BAA). Please provide the required information and click "Submit". BAA will be generated automatically with the information you have provided and will be sent to you via email once the upgrade operation is completed on your account. Here is how the BAA form looks like.
    Business Associate Agreement
    Business Associate Agreement
  6. In this step, the upgrade wizard will review all your forms for HIPAA compliance. To avoid any HIPAA compliance issue, JotForm will allow the use of only HIPAA compliant widgets and integrations in your forms. If the wizard detects any elements in your forms that are not HIPAA compliant, it will list those elements.
    HIPAA Compliant Widgets and Integrations
    HIPAA Compliant Widgets and Integrations

    If no issues are found, then you are all set to begin the migration. Please click “Next” to start migrating your forms to our HIPAA system.

    Migrate Your Forms to HIPAA
    Migrate Your Forms to HIPAA
  7. Clicking “Next” in the previous step will trigger the automated migration process for your forms. Once the migration is completed, you will see the following screen showing the result of migration. From this screen, you can download JotForm’s signed Business Associate Agreement (BAA). Click “Complete” to close the wizard.
    HIPAA Compliance Complete
    HIPAA Compliance Complete
  8. You will also receive an email notifying you about the result of the migration. JotForm’s signed Business Associate Agreement (BAA) will also be attached to this email.
    Signed Business Associate Agreement
    Signed Business Associate Agreement
  9. Congratulations! Your account, forms, and data are now HIPAA Compliant. The HIPAA Compliance badge is automatically added to your account and forms.
    HIPAA Compliance Badge
    HIPAA Compliance Badge

Important Notice

  • HIPAA compliance is available only for the Silver and Gold plans. If you are not on any of these plans, you need to upgrade to a Silver or Gold plan first. Here is a more detailed user guide about how to upgrade your account.
  • Please make sure your email address is verified.

Contact Support:
Our customer support team is available 24/7 and our average response time is between one to two hours.
Our team can be contacted via:
Contact JotForm Support: https://www.jotform.com/contact/

Send Comment

7 Comments...

  • jhcain

    Hello, I upgraded to the Silver Account today to ensure my forms are HIPAA Compliant. But, when I try to proceed to my form to enable it, it tells me I can't have a "Null" widget on my form. I have no clue what this means, AND, I am not seeing my Badge on my Account either. Can you pls help me?

  • Alan Jay

    I have followed all the steps and have my BAA, but my account and forms are not HAPAA Compliant. I have included one of my forms above.

    Please advise.

    Thank you.

  • inHealth

    I only want certain forms HIPPA complaint. Others need the ability to talk with my CRM. Do i really need two accounts to just make your software functional for to very standard components of any business. There must be a better solution. Thank you for the help

  • MaryHerndon

    Hello!

    I'm interested in upgrading to a HIPAA compliant plan. I've created one form (that includes an attachment field) in the free version to get an idea how things work. I see that when a form is submitted it send an e-mail with the attachment in the free version. How will forms (and attachments) be received by me when I have upgraded to the HIPAA compliant plan?

    THANK YOU!

  • DanielRadulescu

    Ok, so I have existing forms on my existing Bronze account that I want to be HIPAA compliant. If SOME widgets and integrations will no longer work when you upgrade, then I would imagine that it would make sense to have a list of those non-working widgets and integrations so that we can identify the scope of this upgrade and plan accordingly - NOPE. So in contacting support, there is no such list.... REALLY?? So upgrade and just see what breaks is the solution? According to support there is a disconnection of integrations and a REMOVAL of non-HIPAA compliant widgets. How do we know what breaks? Upgrade the plan and then you'll see. While I love that there is a pathway to a more secure and HIPAA compliant environment, the wait and see what breaks philosophy is really concerning! Please create a simple list of what is and is not HIPAA compliant if/when an upgrade occurs so that correction can be made prior to upgrade instead of at the time of upgrade with an unknown body of work...

  • EastersealsSC

    If we have the silver plan, does it cost additional to use the HIPAA compliance forms?

  • whedrick

    We have silver package but the upgrade to compliance link states that we do not.