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- Fillable PDF - Everything you need to know about JotForm Fillable PDF Creator
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Fillable PDF - Everything you need to know about JotForm Fillable PDF CreatorLast Update: March 17, 2016
Are you looking to create amazing and fantastic forms? Well, you’re in the right place with JotForm.
With the latest change you can do even more. JotForm is now not only the best online form creator, but it now allows you to create fillable PDFs as well.
We have always allowed the creation of plain PDF files, which can be reviewed online and printed to paper. What you couldn’t do with them was fill them in online. Why settle for a plain document if you can have much more?
And so JotForm delivered: The Fillable PDF Form Creator.
The help doc shows you what you how to use this latest addition to JotForm’s feature set.
This is the sample jotform we will use during these tests: http://form.jotformpro.com/form/50754214652957
To create the PDF all we did was navigate to the Fillable PDF Form Creator Page, press the Create button, and select the form.
Here’s the Fillable PDF that was created: fillable PDF form.
The Form includes many of the basic field elements, listed below.
- Form Tools -
2. Text field
4. Text Area
6. radio button
7. Check box
9. File Upload
10. Submit button
The File Upload (9) field is hidden at this time on the PDF files since you can’t transfer file attachments to our servers via a PDF.
The Header(1), Text field (2) and Image (8) will show properly on your jotform but will also show a background of your form behind them. Improvements will continue to be made on how the layout is displayed.
Listed below are all the Quick Tool fields.
- Quick Tools -
1. Full name
4. Phone Number
5. Current Date
The Captcha (8) field is not displayed since it wouldn’t work on a PDF and serves no purpose there.
The Current Date (5) field no longer has a pop up, but works nicely when you to enter the date using your keyboard in the input field (like a text box).
The Time (6) field is still being updated, but will also work like a standard text box in a future release.
- Survey Tools -
1. Star Rating
2. Scale Rating
5. Form Collapse
6. Page Break
Form Collapse (5) and Page Break (6) fields are not shown on your PDF jotforms and the Star Rating (1), Scale Rating (2) and Spinner (3) will fall back to the plain input (text box) so you are still able to have the rating entered. The Matrix (4) field works as expected.
Some tips and answers to the questions that you might have
Q: My form is not fillable, it is static - it’s just a picture.
A: Please use Adobe Acrobat Reader or Foxit.
Q: Will my payment tools be shown in the Fillable PDF?
A: Not at this time.
Q: Will my amazing widgets be shown in the Fillable PDF?
A: Our widgets require extra scripting and are loaded from external resources so at this time they are not available.
Q: I got this error: "An error occurred during the submit process. Cannot process content of type text/html"
A: This issue has been resolved. It was caused by the thank you page being something other than our default thank you page. Please recreate the file once again.
Q: Do conditions work in fillable PDFs?
A: No, they do not work at this time and as such fields that your web form has conditions on will just be shown as fields, not conditions would be assigned to them.
Q: What happens to fields that are hidden by conditions?
A: These fields still exist on your web form, but they are hidden in your PDF.
Q: What happens with required fields on my jotform once the jotform is exported as fillable PDF?
A: You will have the * (star) next to your field shown, but it will not behave the same as on the web form.
- See it as a paper, it will not be able to jump or get different coloring, it will require people filling them out to not skip them - as on paper.
Q: Can I open my fillable PDF in a browser to fill it out and submit?
A: If the form is going to be opened in a browser we would always suggest using webform since everything will work in its fullest and all design, conditions and widgets will be available to make your form stand out from plain and people submitting it will enjoy. On the other hand, the fillable PDF will be shown in your browser, but you will not be able to fill it out. This is due to the fact that browsers are using the smallest amount of code possible to quickly load and show PDF and do not have all the features Adobe Reader, Adobe Acrobat or Foxit have.
Q: Will Page Break or some other field/tool create a page break in PDF for us?
A: No, not at this time. Each PDF that you create will be a single page that will not be impacted by the Page break or Form Collapse.
Q: Can we export all of our forms to fillable PDF?
A: Yes, that should be the case, but please note that if your jotform is very long (longer than this guide), with a lot of images, text and similar, the output of it might not be what you are expecting. What we would suggest instead is to create a smaller set of forms that you are going to export - which will work great if you are going to print them and you can send several files to be filled out if you must use the fillable PDF for the submissions.
Q: Can we add Adobe eSign widget to our fillable PDF to capture signature as described here?
A: No, this would not be possible at this time. If you take a closer look at the guide on our blog above it explains that this is to be added to a webform and this is currently the only way to use it. If at some point if becomes possible to use it in a fillable PDF as well, we will update this guide as well.
As above, we would recommend sharing a link to your jotform instead which can be opened on any device with internet connection while fillable PDFs can not be opened and submitted with ease on the same.
If you encounter any issues, do let us know about it. Please let us know your feedback in the comments!