How to Edit Submissions Made on Your Forms

Last Update: July 12, 2016

Oftentimes we find ourselves in a position where someone filled out form data, and later you discover a minor issue that must be corrected. Or maybe a change related to your customers comes up after the fact, and you need to update their info. With JotForm, maybe these changes only takes a few clicks.


First you must login to your account and find the form that you would like to edit.


Once you do, click on it to select it. When you do, the Submissions button appears in the toolbar.



First, scroll down to search for the submission that you’d like to change. You can use the search field at the bottom of the table. For this example we will be looking for “Randy Smith”.



As soon as you type you will see the search results narrowed down based upon your search term.


Click on the submission entry you’d like to change, which brings it up in the main view.



Click the Edit button on the top right corner, which makes all the form data editable.



Update the form info as you would like, and press submit. Just like that, the submission data has been saved. If you change your mind, you can also press the Cancel Edit button.



While this option is available only to you, there is a way to allow the people filling out the form to edit their entries as well. It’s explained in this guide: How to Let Users Update Their Form Submissions at a Later Date


For Advanced users following the guide above, they can set up notification to include an editable link. This makes editing form submissions much easier and prevents you from having to log into JotForm to make changes.


Do you have any questions or need assistance to set it all up? Leave a comment or let us know about it on our forum and we would be happy to assist you in setting it all up :)


8 Comments...


   
robert_mcpherson (July 04, 2015 at 02:42 AM)

Hi,
When I edit my form
http://form.jotform.us/form/51811972258157

available selections, nor previously selected data fields appear on the grid. The grid is blank. This makes editing problematic. Can you assist?
Thanks
Rob McPherson

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robert_mcpherson (July 04, 2015 at 03:32 AM)

Hi,
Additional information for
http://form.jotform.us/form/51811972258157

It actually appears that my preselected submission appears in the grid, however the only way to edit this data it to select an unwanted entry, and submit to make a change, then go back and make my final selection and resubmit to change the data. Is it possible for the original person and form administrator be able to select the previously selected "X" items to unselect it? This still makes editing problematic. Can you assist?
Thanks
Rob McPherson

View Answer


   
ginflynn (August 07, 2015 at 11:59 AM)

We did an online form and also mailed survey to members with no email address on file. Those who returned it by mail, how can I manually enter their responses so that they are integrated with the ones submitted online? Thanks!

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Dunbar2015 (August 12, 2015 at 02:20 AM)

I edited my exhibit registration form by deleting the boxes so no one else could submit a registration. Now that I have done that, when I run a report my submissions are empty. Have I lost my info from the previously submitted forms?

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AdrianeLang (August 24, 2015 at 03:42 AM)

Thanks for the answer. But if I submit the data again, the person who sent it in will receive another e-mail with their feedaback which I do not want. Is there any way around that?

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SqueezeJuiceWorks (September 28, 2015 at 03:47 PM)

When I edit an already submitted form it sends me another notification that a "new submission has been made". Is there anyway not to get the notification after editing because it is confusing

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histecon (October 14, 2015 at 03:41 PM)

When I edit a submission, will both notifiers and auto repsonders be sent out again?
Thank you for your help!

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photoguy123 (February 17, 2016 at 12:50 PM)

when attempting to edit a submission, the payment field displays again. can i just skip that or is that going to clear out a previous entry?

further, if i have a zapier connection setup to this form, is the edited submission going to activate a zap and send the new submission data to my connected apps?

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