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How to Let Users Update Their Form Submissions at a Later Date

How to Let Users Update Their Form Submissions at a Later Date

You can now let users update an entry on a later date. To do so, first create an auto-responder email if it is missing on your form (autoresponders exist by default on new forms). Then add an {edit_link} tag to the body of the email.

When a user submits the form they will receive a confirmation email containing a link to the pre-filled form. From that link, they can update their entry.

1. While you are in the Form Builder go to:

Settings > Emails > Autoresponder > Edit icon

2. Add the {edit_link} to your autoresponder body and save the changes.

Email > Form Fields > Edit Link > Save button


Done.

That's it! If you have any questions, please post it to our support forum or leave a comment below!

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  • cswdvt

    Is the user able to delete their submission or choose another date? We use this form to have people sign up for workshops. Sometimes they need to cancel and sometimes they just want to change to another workshop date. Anyway we can make that happen for the user? Right now we have to make all those changes for them.

    thanks!

  • SOSStLucia

    Is there a way to send a unique link to a respondent of their submission so they may edit it themselves (without it being included in the auto response)?
    So either
    - the user no longer has access to the autoresponder email with the edit link, or
    - there is no edit link because the respondents typically do not make changes but for exceptional cases, when the jotform administrator would allow it.

  • dirofstrategy

    How can this be done after the user submitted form and the autoresponder does not show edit form in the form fields?

  • Netboy

    This is what I am looking for : I have a primary key say Employee ID.

    Different users should be able to retrieve the Jotform of each Employee ID and do the update. When I export the data, there
    should be only one record per Employee ID and the record should have all the updates.

    I don't know whether we can achieve this using Submission ID. Https://naijaportal.com.ng

  • sontrust

    nice article

  • Renju Sekhar

    This is what I am looking for : I have a primary key say Employee ID. Different users should be able to retrieve the Jotform of each Employee ID and do the update. When I export the data, there should be only one record per Employee ID and the record should have all the updates.

    I don't know whether we can achieve this using Submission ID.

  • cloudyday

    After updating the form i want to send (trigger) a new webhook (Microsoft Flow integration).
    Is this possible? Now the data is only send after first submit of the form.

  • ncwestkidscamp

    Thanks!!! Love it!

  • CourtNetwork

    if there a limit to the number of questions/fields we can have in a jotform- especially the PDF that can be generated from the submission?

  • CourtNetwork

    We have just used this function and the updated changes to the first submission have not updated- is there a step we have missed?

  • truckersally

    How can I make a form that would allow a user to enter, as an example, their email address as entered on a form in progress (need to edit and update) from another form and have all current data prepopulate?

    Here is what I am trying to do:
    STEP 1- User fills "splash" form out: https://form.jotform.com/truckersally/short-application-form
    STEP 2- user taken to: https://form.jotform.com/truckersally/truckers-ally-driver-application
    to start with application process.

    I want them to be able to return to my website and access their "in progress" application (step 2)from
    https://form.jotform.com/truckersally/edit-application-login

    What is the best way to do that? NOT cookies, I want the actual form with info prepopulated from JF , not from their browser.

    Thanks!

  • breadform

    I have a form that includes the Autoresponder Email and that includes the edit link. The person who filled-out and submitted the form wants to change one of the entries. He clicked on the link and it opened the form as expected. He made the change but when he hit submit, it would not go through. There are a bunch of required photos with the form that are lost when he attempts the update so the form is throwing errors that it is not complete. Is there any way not to lose the photos so the other fields can be updated?

  • nsalomone

    Hello,
    Is there anyway to create a button appearing on a different form using a link based on the "edit link", instead of using Url parameters? (I have reproduced the design of the Pdf sent by email in a html content to provide a preview of the Pdf that will be sent. But on this preview, I want the users to be able to click and return to the initial form to edit. The only solution I found is to create a third form cloned on the initial one and pass the infromations, but the "edit link" option would be better I think).
    Thanks in advance !

  • marxmyth

    How long is the edit link valid? In the past, I used a "starter form" that gave students a link to their scholarship application. They kept the email that came to them and used it to get back into their application.

    This method looks easier, but I want to be sure it will work for every student.

  • jruncie

    Hi,
    The ease of producing a simple-to-use form is great! However I do need some guidance with the following:
    Our users may often fill out one or several copies of the same form in locations with no internet access, and may need to generate multiple forms in a day to record separate events. When they return to an office or internet-accessible location one or several days later they then complete the forms and submit them. How can I make it easy for a user to open multiple copies of the same form in a day, partially fill them out while out of range, and then complete these forms and submit? The device may run out of power while in the field, so there needs to be some way to re-acquire each individual copy of the form with the data already entered.
    John

  • BBYOARGENTINA

    Hi! We made a JotForm for an event and now that the date, place and price have changed we want to send emails with the new event flyer and a confirmation button, how should i do?

  • judedixon

    Thank you for the above, although I would like to know how you can self populate the managers email address from the form submitted as I am creating a form for a large organisation and the line managers email address will always be different?

    Is there anyway to pull data/content from the form?

  • newpanda

    Our initial survey is generated from a button on our website - and we pass our UserID field in the URL parameter (or within the embed code to you). I need for our user to be able to use that button on our site to return to the same survey and their existing submission survey page - where they will see their existing answers and be able to edit and save them. The submission would be updated and that's the only logic I need related to updates.

    Question: is there a way I can always go to an existing survey submission based on a match of the UserId parameter we send (using a hidden field)? If there is no existing submission for that UserID then a new submission would be created. I never want a user to create a new submission if they've already completed it once.

    We can't send the user an autoresponder email, because we're basically just using the survey to get a couple checkbox settings for a feature. And I don't have a way to program the storing of the Edit link. I just need editing to based on my UserID parameter.

  • lan liss

    when i was using other form maker that having same method with jotform came with edit link to update data later time, i found some data was gone missing, it was because some sort of cache timeout. this is the reason i am looking for online form that has login username and password.

  • Hangchanleakna

    Hi , i got it .
    So nice seeing this result. But my teams are using Smartphone to see this result. I can see the link Pop up on Laptop but disappear when i see by On Phone.

    Any idea how to fix this ?

  • donnapineau

    This is fantastic! Is there a way to send the responder a confirmation email after they have edited the form?

  • Advking

    Does this method of allowing users to complete forms at a later date enable the "next button" to save the entry? If so, how does the user know where to find the partially filled out form if they get disconnected from the form (accidentally shut down browser or unexpected computer shut down, etc.)

    Would the auto save feature work here?

  • SmileyStars

    Hi,

    I followed your advice from above so who submit my form an resubmit it again, and it is not happening.

    I can not also manage to send who submitted the form the filled form itself.

    Please help.
    Thanks
    Smiley Stars

  • zbastani

    This is great. But, if a user updates there submission and creates a new appointment date their data is duplicated in the excel document that our clients are using to track all of their appointments. They are having to go into the excel document and manually delete the original submission for each change. Is there a good work around on this?

    Thanks so much

  • wagsmcsa

    I have enabled and allowed users to update their form entries, I can see the original submission date in the form entries but I cannot seem to see the "edit" date. Is it possible to display both the submission date and any subsequent edit dates?
    The relevant submission is:-
    (initial submission)
    Submission Date
    2017-10-26 10:36:04
    Tracy Nicholls
    tracy.nicholls@flinders.edu.au
    (0433) 267826
    Kellie Moran
    3659
    Hub Gymnastics
    Level 8 - Max 1:15 (75 Seconds)
    Bailer
    Deorro

    Which was edited on Saturday 13th Jan 2018

  • piranhablonde

    If I have a required payment in my form, is there any way I can edit submitted forms without having to take the form out of publication, remove the requirement for payment, do the edits and then reapply the requirement and publish the form again? This is extremely cumbersome but when I follow the directions for changing submissions, it will never let me submit the changes without doing all that.

  • gruebz

    Is there a way of doing this so that in the submission data that the original submission is shown and also the edited submission is shown as two different submissions rather than the edited submission just overriding the original submission?

  • royden.wood

    When the user edits their submission, can the email we receive with the edited information highlight what was changed?

  • LAAAg825

    Can the user edit their submission WITHOUT HAVING TO PAY AGAIN, if payment is required on the original form?

  • czani

    I've done that, but when the sender clicks the form to be edited is slightly different than the original (i.e. it contains a field that is hidden in the original one. How can I hide that in the editable form?

    Thanks.

  • internhongkong

    Hi Jotform,

    this is great function. but i am wondering if the admin got another notification when the user submit their edit? it seems it did not to me. did i miss out any steps?

  • Phil

    I have a form that has a document upload field.
    1. How will the attachment be displayed in the submission table on the webpage (iframe) e.g. links
    2. can the user upload another document via the edit link if they wish to?
    Would it override the existing attachment or add to it?

  • SharonPalaceWilson

    Is there a way in settings to ONLY allow those with the Edit Link to update their forms while disabling the form for any NEW submissions?

  • jblackwood@thecdyc.com

    I'm having issues with the edit mode. I have included the edit submission link, but it will not allow my users to edit.

    Help!1

  • creshjho

    but only some specific fields. not all the form.

    for eg: i dont want them to change thier name or contact. but only some fileds . when they click on edit link

  • defcon6

    I did that but only receive a test mail with the code edit link but no link to edit

  • CTec

    Hi

    Is there not a danger (however small) of anyone coming across the page and being able to edit the data held within?

    Regards
    Ivan

  • ctonozzi

    Hello, if there is credit card payment info on the form in the first submission, and the user adds data to the form, and then re-submits, will it re-charge the credit card? Any precautions I need to take in this regard? The credit card information is required on my form.

  • Gerry2015

    I want to add one question that needs to answered by another person other that the one filling the form. Like an approval from a second party. How can i set this up?

  • escolaformacio

    I don't have the "edit submission" option!!!! in the Autoresponder

  • LEIOCorp

    Is there a way to track changes that a user makes to a form? Any version control or something on a submission similar to the form?

  • kingsart

    If a user cannot find their email with the link to edit their submission - how do I resend them a new link?

  • Air_ranger10k

    Can I set a deadline for they to update? we can't allow them update their data from time to time

  • kingsart

    Hi
    Is there a limit on the number of times a form can be edited and is there a time frame they have to go back and edit the form?

  • bdxbranddynamix

    Can i limit data that users can edit?
    For example i do not what them to be able to edit their names after submission.

  • JamesValleyHousing

    I have added the line for edit link just like is says above, but that does not show up on my auto-responder email. I want to be able to open the form again so that I can print it in the form layout that I have created. I saw on another thread that this was the only way to print the filled out form to look like the form that I build.

  • rbeazley

    Hi,
    I have followed the steps above. However when I test the form the {edit_link} is not in the email.

    Form is http://form.jotform.co/form/50402943022846

    Thanks

  • djnf

    Thanks! This helped me figure it out!

  • garvief2

    I need to export and save the form edit links with the submissions. How can I do this? Thanx

  • profhill

    I want to allow those who submit forms to edit until a certain cut-off time. Is that covered by setting the expiration date? Or can a person edit a form even after the form has expired?