Creating a Form Autoresponder

Last Update: May 11, 2016

If you want an instant, pre-written reply or you want the submitters to get a copy of the data submitted they have submitted to your form. Creating an Autoresponder Email is possible with Jotform.

How to create an Autoresponder Email:

1. Click the "Emails" button on the builder toolbar.

 

2. Click the "Create New Email" button

 

3. Select and click the "Autoresponder Email" option

 

4. There are three main tabs here, the "Email", "Recipients" and "Advanced". 

4.1. "Email" tab:

Allows you to setup the email template. Here's a screenshot of its main function:

#1. Click the "Email" tab to open it.

#2. You can click the pencil icon and edit the name of the autoresponder email.

#3. You can input text here that will be used as the email's subject line. If you want to add a form field value on it, simply click the pencil icon and it will give you the list of form fields.

#4. Here you can see and add the form fields in your email template. It'll give you the correct field tag specific to the form field. Example, the field tag for the name field is {name}.

#5. This is the main body of the email template, you can edit, format or style it as you like.

 

4.2. "Recipients" tab:

Allows you to set the sender name, reply-to email address and the recipient email field to where to send the autoresponder.

Make sure to put your Sender Name. This can be your Name or Company Name. Reply-to Email should be your email address or the email address of your company. The very important part is the "Recipient Email" which will be the email field of your form. You have to select it from the dropdown.

 

4.3. "Advanced" tab:

Here are optional features that you can use, not necessarily required to change.

 

Check the "Send on editing submission" option if you want to notify the user after they edit their submission (assuming that you give them permission to do so). Select your Sender Email (we advise to select "noreply@jotform.com" as the Sender Email as this helps to ensure that the auto-response is not identified by the recipient's email provider as spam.) 

 

5. Click the "Save" button and make sure that all of the changes in your autoresponder were applied.

 

If you'd like to see how your autoresponder looks like, you can test your form autoresponder email by clicking the "Test Email" button. You should receive the test email to your account's primary email address. You can also test the form by submitting an actual data and using a valid test email.

 

Additionally, there is also the chance that you may have more than One Email Address that you wish to use in your autoresponder to be listed with the notification being sent to Multiple Recipients.

 

If you want to use your own Email Address as the Sender Email, that is now possible with Jotform. There are two methods that you can use: 

Use a verified email address as the custom sender.

Using your email address' SMTP as the sender.

 

Note: If you are looking to setup a text only email this would no longer be possible. The option has been removed from the new wizard as all mobile devices can now open HTML emails and they give you more freedom so all emails are now HTML by default.

 

Questions? Please let us know below!


64 Comments...


   
PublixWeb (September 13, 2010 at 01:19 PM)

comogenerar un autorespondedor?


   
wynnfree (October 10, 2010 at 03:16 PM)

worked great. this is a great way to administrate and delegate automatically... thanks..wynn


   
pringle123 (November 24, 2010 at 01:44 PM)

done this and it isnt working???? help


   
ThomasMcCann (December 01, 2010 at 08:08 PM)

I will have an agent who will input into forms for various clients.
The form will contain 2 email addresses. (Agent and Client). Once a form has been successfully submitted I would like to inform the Agent and Client via E mail as proof. Is this possible.


   
aytekin (December 02, 2010 at 04:02 AM)

ThomasMcCann:
Yes, that's possible. Simply create two Autoresponders as described above. You will create one for the Agent and one for the Client.


   
Nixor (December 15, 2010 at 12:01 AM)

Hi, there is a problem with the autoresponder email. I am recieving the notification mail but the person applying is not getting an email this is the case with those applying from gmail, yahoo etc accounts. Please help.


   
PolatAlemdar (December 15, 2010 at 03:45 AM)

Please ask your questions to the forum. Your question will not be answered if you ask them in comment areas.


   
johnnybenhardt (December 22, 2010 at 10:58 PM)

gracias jot form, toda la ayuda que nos das, realmente es valiosa, cuantas campañas se pueden manejar con el autoresponder,

gracias.


   
johnnybenhardt (December 24, 2010 at 09:23 AM)

deseo habilitar autoresponder para todos los correos que ingresen a mi pagina web, es decir que responda automaticamente a los correos recibidos en mi pagina, cuantas campañas maneja el autoresponder de jotform.

gracias


   
lvd7 (December 29, 2010 at 06:35 AM)

after I create an autoresponder, how do I follow up? can I hook them with GetResponse or Aweber for campaigns? or do you have an autorespoder system? any suggestions please? Thanks!


   
Kevin Reynolds (January 18, 2011 at 03:10 AM)

I am trying to create a unique reply address - for example a varying email address which is made up of only a part or a field.

the varying part of the email address is the beginning 12345@fred.com - the @fred.com is always the same - the varying data is from an input field - 12345 - there is only a drop down menu on the autoresponder email and not the access to add teh field - BTW - this is easy to do in the Subject field... any advice would be really helpful. Kev


   
canso_kevin (January 23, 2011 at 10:34 AM)

In my form I have a table (matrix) for responses. In the response email, however, there is on the responses and the row and column headings do not appear. Is there a way to show these? Thanks.


   
kndservices (February 07, 2011 at 11:32 PM)

My client is not receiving the email.

I have the autoresponder set up but it is not working.

View Answer


   
Gina (April 07, 2011 at 01:13 PM)

I need to send out a personalized letter response when someone signs up through our website. How do I go about doing that. I tried it once, but it didn't work for me when I tested it. I need a step by step...very confusing.

View Answer


   
laza999 (April 15, 2011 at 11:30 PM)

I agree with Gina :) I want customers to register with me and receive a document for doing so. I cannot find anywhere to do this with Jotform. Perhaps I'm missing something


   
kelly (June 16, 2011 at 12:34 AM)

I don't understand what to do after you click the "auto respond" button. Can someone plez explain?

View Answer


   
sunilv (December 23, 2011 at 12:26 PM)

Is the autoresponder email just send once after the initial submit? If one goes back to the same form (using editlink) and adds more info to the same form, is another autoresponder email sent when they hit submit? Thanks! Sunil

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Barry M. Norris (March 07, 2012 at 04:46 AM)

thanks for the post. this is helpful.


   
mariekinsella (May 24, 2012 at 11:11 PM)

http://churchofchristsite.org/invitesomeonetochurch.html

I used your template for the Tell-A-Friend to create an invitation to church. It works well except for sending to the friend and the person who sent it. It only sends to the form owner. Thank you for any help.

View Answer


   
brandshepherd (June 02, 2012 at 04:38 PM)

Hi there

My autoresponder does not seem to be working. I tried sending a test email, but nothing comes through.

Any ideas?

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xtrahands (August 08, 2012 at 01:52 PM)

this did not work for me
i did everything right but when i got the e-mail i got all of the info from the form too so what can i do to fix this

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StottMarketing (October 01, 2012 at 01:16 PM)

I need to set up a web page with an offer for a free ebook. I would ask for their name and email address through a JotForm and they would hit the submit button. Then I'm hoping to include a link for the ebook download on the auto responder page. Does this make sense? Thank you, Ed Stott ed@stottmarketing.com

View Answer


   
guest_23214476779059 (November 17, 2012 at 12:56 PM)

?? When I click "SetUp and Embed" it only shows my JotForm. There is no box appearing that shows "notification email or autoresponder email" at all...
Many thanks!

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bwalczak (December 04, 2012 at 05:25 AM)

I don't get autoresponder form if ik fill in the form.

I have no problems with getting the test form. But if i fill up the form, like anyone else have to, I get no autoresponding in my mailbox

View Answer


   
guest_23382345017045 (December 04, 2012 at 09:52 AM)

What if a form is in another language then English? My form is in Dutch and the tag lookes like:

{volledigeNaam4}

Thanks,

View Answer


   
asthmarelief (May 09, 2013 at 10:00 AM)

I have a form on my website where visitors can submit in order to receive a free report. I would like consumers to be able to receive a confirmation e-mail with a verification link so that they can verify that they have received their e-mail (this is important because I have received submission in which the e-mail addresses have not been valid)and then I want them to receive another auto responder with my welcome message... Is this possible to do?

View Answer


   
aducv90 (August 30, 2013 at 04:20 AM)

Thank you Jotform very much. It's very useful for me. Thanks again!

View Answer


   
argenis (September 09, 2013 at 09:52 AM)

como general el formulario

www.constructorwebuseche.com


   
Jorge Luiz Pereira (January 19, 2014 at 12:12 AM)

Este Sistema: Jotform, é excelente quem fez este Software, é extremamente inteligente portanto, deixo aqui os meus Parabéns!!! Muito bom somente Deus pode Iluminar uma Mente como esta...

Professor Jorge Luiz Pereira


   
owr (February 10, 2014 at 03:17 AM)

After editing the auto-responder-function doesn't send an update. The notification works but I need the editor to receive an update.

any idea how to accomplish this?

regards
gerald

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fsu_education (March 06, 2014 at 12:44 PM)

Is there a way to send "conditional" responses? i.e. Someone picks vegetarian menu and because they selected vegan, they get an email saying we got their form and confirmed their vegan request. Where there will be options for chicken and steak pickers and they get their menu options in the confirmation email. Thanks

View Answer


   
huismanauction (March 10, 2014 at 06:10 PM)

Is there a way to attach a pdf file to an autoresponder email for further instructions?

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hrwellness.dept (July 24, 2014 at 08:29 PM)

I'm feeling like a fool because I cannot seem to edit the widths of the columns in the Autoresponder email. Any help would be greatly appreciated!

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griffinjo (January 12, 2015 at 02:52 PM)

I'm having trouble getting the Autoresponder email to work. I'm trying to do the following:

1. have someone fill out my form (travel fellowship) which asks for their recommender's email address.

2. when the travel fellowship form is submitted, an autoresponder email is sent to the recommender's email which includes a link for the recommender to fill out and upload their recommendation (Reference form).

3. The link to the Reference form the recommender will receive should have prepopulated fields that are pulled from the Travel Fellowship form.

Can you tell me what I'm doing wrong? The test autoresponder email works just fine. But when I test the form, I can't get the autoresponder email to work.

Thank you!

View Answer


   
HUNAL (February 19, 2015 at 01:06 PM)

How do I get to have the responder receive the "text box" on the form with the data in it? Let's say this is an acknowledgment of a policy. The responder signed it after reading the content in the text box I inserted in the form, ad I want the responder get a copy of the text box content in the email he or she receives. I'd appreciate your help with this matter. Thank you .Kind Regards.Haldun.

View Answer


   
Arion444 (March 16, 2015 at 10:03 AM)

I want the autoresponder to receive the links to join a webinar that they purchased via the original Form. Is this possible? Can I modify the text field to provide this information so that they receive it after they've paid? Or do I need to accomplish this in some other way. This could also be used for sending a download link for an audio or .PDF file.

View Answer


   
Countrywatch (March 17, 2015 at 02:04 PM)

I cannot select the email option in "recipient email". It is blank. As such I cannot sen out auto mail to my form fill clients. Please assist!

View Answer


   
Chris (March 22, 2015 at 12:19 PM)

Hi, nice looking product! Considering coming over from Formsite... One feature I'd like to ask about: is it possible to defer an autorespond, or generate a new autorespond, say, 1 week later? We offer a free eval of our software product, and it'd be nice to automatically send a follow-up email after 1 week. I know this can be done with 3rd party tools and/or custom onsite scripts, but for this "0-stage" contact (don't even know if they are a prospect yet), full automation would be great! Thanks!

View Answer


   
Maly (April 01, 2015 at 04:43 AM)

Is it possible to have a reference number in every automatic email that goes out?

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mmartin077 (April 22, 2015 at 12:55 AM)

I would like to send out a unique coupon code for every customer that gives me their email address. I have several hundred coupon codes. How can I make sure everyone person that gives me their email address will get a UNIQUE coupon code??

View Answer


   
LouiseFowler (May 05, 2015 at 05:06 PM)

Hi
I've followed the instructions and I can't get this to work.
I receive a test email OK, but when I set up a dummy data one, I don't receive an auto response. Please help!

View Answer


   
mrssaady (May 18, 2015 at 11:24 PM)

excellent! Thank you!


   
amistadinsuranceservices (August 18, 2015 at 09:36 PM)

When I create the notification for autoresponder, I delete the form that is whithin the eamil body to paste the content I want, it does not save it. Why does it convert back to adding the contact form on the email body and not save the content i want?

View Answer


   
andypenn (October 09, 2015 at 11:07 AM)

this is not what i need
example: I have 5 addresses that receive the form once submitted (auto responder set to carry out this task) sometimes I only want to send to 3 of the recipients. The form address is shared only by the five, so each can fill out the form and all will receive a copy. I need a way for any of the five to select who out of the five their submission will be delivered too. I understand that I can remove emails from the notifier but not only does this make things complicated other people would need access to the dashboard. A simple option would be for the mail addresses be in drop box and the form would be delivered to the address selected,

View Answer


   
Fontype (November 06, 2015 at 10:52 AM)

Thank you so much!
This worked & I am now a happy camper!

JotForm you all ROCK \m/

View Answer


   
realestatecoach (November 06, 2015 at 05:53 PM)

Photo upload feature does not appear to work? Does photo need to upload somewhere else?

View Answer


   
shibus (January 12, 2016 at 10:34 PM)

ANy idea how to send email notification to the email field on the form (filled by the user)

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zoehlman (February 08, 2016 at 10:15 AM)

My autoresponder isn't working. I have sent multiple tests - and they work. However, when I go to the actual form and try the live version I don't get an automatic response.

View Answer


   
rikiscakecreations (February 11, 2016 at 01:54 AM)

I just want to thank you guy for such clear instructions. I build my forms with ease and they all look very professional.
THANKS!!


   
jmcauliff (March 04, 2016 at 01:09 PM)

If several agents are using the form, is there a way of directing the copy of the form only to the specific agent submitting it as well as to myself?

View Answer


   
jorge (April 12, 2016 at 02:39 PM)

Gracias por tu ayuda pero lo que necesito es en el formulario https://form.jotformz.com/60824036818659 cuando le doy click en estado y le selecciono PRESTAMO y el nombre ok? necesito que el formulario me informe despues de cierto tiempo que no me informe que no me han devuelto el prestamo

View Answer


   
balloonfitness (May 21, 2016 at 06:58 PM)

I love the idea of the autoresponder. Is this a paid service or part of my current free service? Help?

View Answer


   
JorgePreciado (May 26, 2016 at 03:00 PM)

Answered by JorgePreciado
Muchas gracias por su ayuda compañeros, como se dan cuenta soy nuevo en esto, pero tengo una duda ya complete 100 registros, pero pense que al liberar espacio me dejaba seguir trabajando, este sistema no es free? alguien me puede ayudar por favor pues tengo estancado el reporte de ingreso del personal, o una opcion que me den por favor



el ingreso de los trabajadores es por este link https://form.jotformz.com/6082403681 y me salñe que no tengo cuota , que hago o por otra pagina o algo que me puedan guiar mil gracias

View Answer


   
blueskycenter (June 10, 2016 at 03:22 PM)

How do you create a form autoresponder with a receipt and custom confirmation number when a pending Stripe payment for a customer is completed through JotForm's submissions tab?

Thanks!

View Answer


   
roattw (June 22, 2016 at 04:03 PM)

Bummer about no more text only. We send to SMS which struggles with non text :^(

View Answer


   
Ellen (June 23, 2016 at 04:19 PM)

Can I attach a pdf in the autoresponder? Not a link to one but actually attach the file.

View Answer


   
ATimport (July 01, 2016 at 02:20 PM)

Recipients listed are receiving an email every time the form is edited. That option is offered under one email option. How do you get the form to stop sending after every edit? Notification has the option but not the Auto-Responder

View Answer


   
Milva (July 17, 2016 at 12:39 PM)

I created some emails to be sent right away and other to be sent after few days after the submission. But then the choice is from 7 days to 14 days after, is there a way to choose in the middle? i can't choose a date because the submission is different for each person

View Answer


   
THRIVE_association (July 18, 2016 at 07:38 AM)

Hello,
I have created a form which already has several submission and only discovered the autoreply function later. Will the autoreply also be sent to the people who have already submitted the form or only those who will submit it in the future?

And if that is the case, how can I send an email to all people who already submitted before I set the autoreply without sending them one by one? cheers

View Answer


   
vpacheco (August 12, 2016 at 10:24 AM)

Necesito enviar una respuesta personalizada cuando alguien se registra en el formulario, de acuerdo a la información cargada en la lista desplegable.es decir en el cuerpo del mensaje quiera que se ponga de forma automática algunos campos llenados ¿Cómo hago para hacer eso. Yo probé una vez, pero no funcionó.
Por otro lado, como hago para enviar el correo al cliente que no sea prueba
Saludos

View Answer


   
vpacheco (August 12, 2016 at 11:17 AM)

Como envío un email autoresponderes a mi cliente en la versión prueba, ya que solo me sale enviar tesy

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matsuicenter (August 19, 2016 at 05:40 PM)

How do I set up different autoresponders to send for different forms?

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dweinapple (September 02, 2016 at 05:06 PM)

It's all pretty straightforward except for one aspect of the RECIPIENTS section. Can I send a screenshot? If not, my questions is: for Recipient Email, the only options I see on the dropdown are "Please Select" and "Select Workshop Attended"
?

View Answer


   
JoshSetterfield (November 21, 2016 at 04:05 AM)

Is there any way to embed a youtube video and soundcloud track into the autorespond email?

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