Apps are a great way to bundle Forms, links, and other documents in one place. Want to find a specific app in a workspace? Use Filters to see all Apps in a Workspace, the Sort tool to organize them, and the Search Bar to find a specific App. In this guide, we’ll go over the different ways to view and access Apps in the Workspace.

Using the Filter Menu

Use the Filter menu to view a list of Apps in the Workspace. Let’s walk through this process together: 

1. In the Workspace, click on the Filter dropdown on the right-hand side of the Toolbar at the top of the page.
2. Next, click on the checkbox next to Clear All to remove any selected assets.

3. Finally, click on the checkbox next to Apps and click outside the dropdown. The list will refresh and only Apps will appear.

Using the Sort Menu

To organize how your Apps are listed, use the Sort menu. Depending on what filters are selected, the Sort options may be different. The following appear when only Apps are selected in the Filter menu: 

• Last Activity: Sort Apps based on the most recent activity.
• Last Response: Sort Apps based on the time of the most recent response.
• Last Edit: Sort Apps based on the time of the last edit.
• Creation Date: Sort Apps by the date they were created, from newest to oldest.
• Title [a-z] / [z-a]:  Sort Apps alphabetically or in reverse alphabetical order by name.

Let’s walk through how to apply different sort options to your Apps: 

1. In the Workspace, make sure the Filter menu is set to only Apps. 
2. Then, click on the Sort dropdown next to the Filter.
3. Finally, select the Sort option you’d like to apply and click out of the dropdown.

Your list will automatically refresh based on the filter and sort options you’ve applied. For more information about using the Sort menu, check out our guide How to Sort Your Assets.

Using the Search Bar

The Search Bar can be used to find specific Apps, based on their name, title, or asset ID. Enter one of the following in the Search Bar to find what you’re looking for, based on the filters applied to the current workspace: 

• Name: Enter the App Name or App Title in the search bar.
• Asset ID: Enter the App ID in the search bar.

For more information about the Search bar, you can check out our guide How to Use Search on Your Workspace. 

Limitations

When using the Filter, Sort, and Search Bar, keep the following limitations in mind:

• Asset Ownership: Only Apps owned by the current workspace will appear when using these tools. If an App is in a Team, you’ll need to follow these steps inside the Team Workspace. 
• Page Limits: Only Apps on the page you’re viewing will appear when using these tools. For example, if you’re in a specific label, only Apps tied to the label will appear when using the Filter menu or Search Bar.
• Filter/Search Dependency: Information in the filter or in the search bar will determine what Apps appear. For example, if the search bar contains “Onboarding” and the filter is set to Apps, only Apps that have “Onboarding” in their name will appear in the list. 

Viewing an App from the Workspace

Now that you’ve found your App, you can use Quick Actions to open the App Builder or view a live version of the App. Let’s walk through both of these processes together, starting with the App Builder:

Viewing the App Builder

1. In the Workspace, hover over the App you’d like to open. 
2. Then, click on Edit on the right-hand side of the page.

3. Alternatively, click on More and then select Edit from the dropdown menu.

The App will open in the App Builder, where you can edit and customize your App. 

Viewing the Live App

1. In the Workspace, hover over the App you’d like to open.
2. Then, click on More to open the dropdown.
3. Finally, select View.

A live version of the App will open in a new tab, ready to go!