Episode 107: Google Workspace Studio AI Agents Review

Every day we use all these Google products. We are using Gmail for emails, Google Drive for our files, documents, and spreadsheets. They just released Gemini 3 and everyone is talking about how good it is.

OpenAI's Sam Altman issued a code red to their employees saying they need to catch up with Gemini. I think Google wanted to keep that momentum going and rushed this product out, but it's a good product.

Hi, my name is Demetri Panici and I'm a content creator, agency owner, and AI enthusiast. You're listening to the AI Agents podcast brought to you by Jotform and featuring our CEO and founder, Aytekin Tank. This is the show where artificial intelligence meets innovation, productivity, and the tools shaping the future of work. Enjoy the show.

It's finally here. Aytekin, one of the big players, Google, actually made a pretty straightforward agent builder called Google Workspace Studio. They just changed the name from Work Safe Flows to AI Agents to create Workspace Studio.

Yeah, you are going to introduce us. Absolutely. I just wanted to make it ominous and cool. We've been waiting for something like this for a while because OpenAI's agent builder was a bit more complicated. This one is simpler.

It came out on December 3rd, and today is the fourth. We're excited to show you something brand new. From an access standpoint, admins will see settings appear in their console at the same time their end users get access to Workspace Studio.

Admin consoles will gradually roll out from December 3rd to January 5th. It's available on business starter, business standard, enterprise standard plus plans, and for Google AI Pro for education and business.

Without further ado, let me show you the cool demo video showcasing what they do.

You can see it's almost like a simple, easy-to-use Gemini AI agent enhanced workflow platform, kind of like Zapier. It's basically a glue between all these Google products like Gmail, Google Calendar, Docs, and Sheets.

Now you can integrate them all using AI prompts. I think this is a huge and very exciting product.

This product is AI-powered automation made simple. It's tailored towards quickly putting together workflows. For example, it can summarize meetings and post in Google Chat, which is Google's Slack alternative.

Gemini will write quick draft replies, prep for meetings, translate action items, auto-label priority emails, save attachments to Google Drive, and respond quickly. It's pretty cool.

I've heard about gems being implemented recently, and this is an extension of that. The tagline is 'Automate everyday work with Google Studio'.

Some examples include getting a daily summary of unread emails and labeling emails with action items. It's like an easy Zapier workflow but only for Google Workspace apps, guiding you to the best possible actions within the ecosystem.

It's trying to keep you within the Google ecosystem by making it better productivity-wise. Every day we use Gmail, Google Drive, Google Calendar, and now with Gemini 3's momentum, it's very exciting.

OpenAI's Sam Altman issued a code red to catch up with Gemini. I think Google wanted to keep that momentum going and rushed this product out. I've seen some bugs, which is unusual for Google products, but I think they did the right thing releasing it quickly to learn and fix issues.

This is a great and very useful product. We also have a workflow product at Jotform, so I'll compare it to Jotform workflows. I picked a prompt that works with both cases. Should I go ahead and do a demo of Google Workspace Studio?

Okay, this just came out. You're seeing the demo of the new product on the AI Agents podcast. For most people, it's not enabled yet. We've spent a lot of time trying to get it to work on Dimitri's domain. I had to enable alpha features to access it, so it's not available to everyone yet.

They say it will be gradually released from December to January. If you don't see it now, you'll probably see it by January. Let's go ahead with the demo. Did you share your screen?

AI-powered automation made simple. AI Agents automate work with Google Workspace Studio. This is what it looks like now with many templates you can learn from, like sending guest summaries and action items after meetings.

It starts with a Google Calendar entry, then AI creates a summary, action item list, sends an email, and probably other actions. You can create many different things with AI.

I'm going to copy my prompt: create an expense reimbursement workflow where employees submit expenses under $100 are auto-approved, while expenses over $100 assign a task to the finance team for approval and send an email.

Let's click create. It's creating a flow for me. You just type something and the workflow tool creates the workflow. Creating workflows isn't that difficult, but it can confuse people. This makes it easier.

In Jotform, we create forms as well. This tool doesn't create a form but lets me pick one. I already created an employee expense reimbursement form in Google Forms for this demo.

Google does a lot of stuff, but when you need something advanced, you check out Jotform. We created this form here. When someone submits it, you can see it starts with this form and you can make it periodic with different starts and actions.

We want to extract the amount to make decisions. I added the total reimbursement request amount as 'amount' to extract. Extract is more for documents or spreadsheets, but here we get the value from variables.

It needs to decide if the expense amount is greater than or equal to $200, then create a task to review expense submissions and send an email. Hopefully, it will send me an email before the show.

I tested this and it didn't send, but I'll try again. I added some text to make it easier to search and added the agent demo name. If the decision is true and expense is greater than $100, it sends the email.

I turned it on and will submit the form with John Smith and an amount over $100, like $150. After submitting, you can check activity to see if it runs. It takes a while to activate, so maybe it will take some time.

The email hasn't arrived yet. I think they rushed the rollout or maybe I made a mistake. They'll fix these things soon. It's an amazing product that can do many things.

Comparing it to Jotform's workflows, which build powerful automations, there are many workflow products like NA10, Zapier, and Make. Our product integrates with powerful forms and is needed by users.

You can create advanced flows, tasks, and use Jotform features like Jotform Sign. It integrates with Airtable, Slack, Google Drive, and has payment features. We have templates showing examples, including integration with Google Calendar and Drive.

I'm going to build my first workflow and copy the prompt. It creates the flow for me. Google Workspace Studio didn't create a form but will do everything else.

The prompt created a workflow starting with a form. We can edit and improve the form by adding upload or signature fields. This form is ready.

When someone submits the form, it checks the expense amount. If less than $100, it auto-approves; if more, it sends for finance approval. I'm going to test this now.

I opened the form, entered John Smith's name, email, and date, and submitted an expense of $5. The workflow will check and auto-approve because it's under $100.

We expect to receive an email. Let's refresh and see if it arrives. It takes a while.

The auto-approval notification arrived for the expense request agent demo. It passed $25 and was approved. It's working nicely.

We've seen both products and think they're great. Jotform workflows use AI to create workflows quickly, and Google has done the same with tight integration across Google products.

If you need advanced forms and more integrations, Jotform is better. But if you want a solution within Google Workspace from Gmail to Sheets and Calendar, Workspace Studio is probably better.

I spend a lot of time in Gmail and Workspace, so I'll be using this new Google product. It's pretty exciting.

New products like this often have initial bugs. Gradual rollouts help test capabilities on a mass scale. You mentioned enabling alpha features a few days ago before December 3rd. Now it's probably beta and rolling out gradually.

I recommend everyone try this if you're new to automation mixed with AI. There are many opportunities, and this product makes it easy by just typing a request to get workflows done.

Previously, setting up workflows was complicated with tutorials for products like Make or N8N. Now you just write a prompt and it's created, making it much easier.

Workspace Studio lets you glue different Google products together to build any workflow you want. It's exciting and useful, especially for email processing.

You can receive an email, post it on a spreadsheet, create tasks, and process it. There are many possibilities, and now it's just a prompt away.

With that said, we wanted to give a brief overview of this new product to give you a quick and easy look at what exists. If you have thoughts or comments on how you'll use this, please leave a like and comment below.

Thank you so much for watching this episode of the Agents podcast. See you next time. Peace.