Rental Application Form Templates

78 Templates

A rental application, or a tenant application form, is used by landlords to assess a potential tenant’s background history before giving them the lease for a property. If you’re a realtor or landlord, our free Rental Application Forms will make it easier to collect and organize incoming rental applications for your properties. Simply choose one of our free rental application form templates, customize it to match your needs, and publish it on your real estate agency’s website. Interested applicants can then provide their contact information, employment and leasing history, and references online. With submissions stored safely in your Jotform account, you’ll never again have to spend valuable time sorting through messy paper applications.

Your properties are unique, so why not make your rental applications unique too? Using our drag-and-drop Form Builder, you can easily add form fields for more information or signatures, change the fonts and colors, and even upload your agency’s logo. If you need to collect application fees, integrate your form with a secure payment gateway to seamlessly accept online payments. You can also integrate with other apps to send application submissions to other accounts, such as your Airtable spreadsheet, your Google Drive or Dropbox storage, or your Slack workspace. Our Rental Application Forms aim to streamline your rental application process, save your agency time and paper, and find your new tenants faster!

Residential Rental Application Form

Receive an application from an interested individual to become a tenant of a rental property by using this Residential Rental Application Form. This form can be embedded on any webpage using the publishing methods.

Rental Application Form Templates

Rental Application

This is a very detailed Rental Form to see if you qualify to Rent a House or other type of Real Estate.

Real Estate Forms

Car Rental Form

The Car Rental checklist form gathers pick-up location, pick-up date, car type information, allows getting additional requests and provides the necessary contact information.

Services Forms

Online Rental Application Form

An Online Rental Application Form is a form template designed to streamline the process of managing prospective tenants and collecting information about them

Real Estate Forms

House Rental Application Form

Collect house rental applications online with a free Rental Application Form. Easy to customize, embed, and share. Sync responses to 100+ apps.

Business Forms

Employment Verification Form For Apartment Rental

If you’re leasing an apartment, confirm applicants’ income online with this free employment verification form. Collect info and signatures in seconds!

Real Estate Forms

Rental Application With Background Information Form

A Rental Application with Background Information Form is a form template designed to gather necessary information from potential tenants for landlords and real estate agents.

Application Forms

Event Facility Rental Agreement Form

An Event Facility Rental Agreement Form is a form template designed to formalize the rental arrangement between a facility owner or manager and an individual or organization seeking to rent the space for an event.

Event Booking Forms

Car Rental Request

Car Request Form gathers date/time information, preferred car type, pick-up details, car delivery details, babysit, booster, GPS features, further comments and contact information thus allows your customers to easily rent a car.

Services Forms

Room Rental Application Form

A room rental application form is used by landlords to collect information from potential tenants who want to rent a room. Make this template your own by customizing now!

Real Estate Forms

Short Term Rental Agreement

A short term rental agreement is a legal contract used by property managers to outline the terms and conditions of the property being rented. No coding.

Informed Consent Forms

Bounce House Rental Agreement Form

Bounce house rental agreements are legally binding contracts that outline the terms of service between an inflatable rental company and a property owner. No coding!

Entertainment Forms

Renter Application Form

Gather all the information needed to find the right renter for your property.

Application Forms

California Rental Lease Agreement Form

A California rental lease agreement form is used by landlords to form a legally enforceable contract with a tenant for use of the property.

Real Estate Forms

Car Rental Reservation Form

A car rental reservation form lets customers book a rental car online, directly through a car rental agency’s website.

Services Forms

Tenant Rental Application Form

A Tenant Rental Application is a form template designed to collect essential information from individuals seeking to rent a residential property.

Real Estate Forms

Rental Reference Request

A rental reference request form is used by property managers to collect references for potential tenants in an apartment or other rental community.

Real Estate Feedback Forms

Rental Application Interest Form

Allow interested tenants to apply to a rental property by having them complete this Rental Application Interest Form. This form can be opened on any device that has browser functionality on it.

Real Estate Forms

Renter Questionnaire

A renter questionnaire is a form used by landlords to collect information from prospective tenants.

Questionnaire Templates

Car Rental Application Form

A basic car rental application form template that provides you with the pick-up and drop-off location, date and time, further requests of your customer regarding the vehicle and service with their contact details.

Services Forms

Table And Chair Rental Agreement Form

A table & chair rental agreement form is used by event organizers to collect information about the rental terms for a venue’s tables and chairs.

Rental Application Form Templates

Farm Land Lease Form

This Farm Land Lease Form Template allows collection of information exactly for the purpose of creating a farm lease agreement between the land owner and the tenant. For land owners, there exist in the form to set the size of the land that is allowed for lease. This may allow the land owner to lease his property to different tenants at the same time with certain divisions.

Real Estate Forms

Venue Options Form

A Venue Options Form to be used for ideas on where to hold an event, choose the venue type, provide costs and payment information, select indoor and outdoor amenities and get the contact information of the Venue.

Booking Forms

1) What are rental application forms?

Rental application forms are documents that prospective renters fill out when applying for short-term or long-term use of a property or piece of equipment. These forms help landlords and rental businesses gather crucial information about applicants, such as their income, employment details, rental history, and references.

2) Subtypes of rental application forms

Rental application forms can vary depending on the type of property and the specific requirements of the person or company renting the property. Types of rental applications may include:

  • Standard rental applications: These are used for most residential properties to collect standard information like personal details, income, and rental history.
  • Room rental applications: Designed for shared living situations, this application type focuses on the compatibility with current tenants in addition to the usual tenant qualifications.
  • Commercial rental applications: Used for commercial properties, this type of form includes fields specific to businesses, such as financial statements and business plans.
  • Farmland rental applications: This type of application is traditionally used for granting farmers access to specific plots of land to grow crops or raise livestock.
  • Short-term rental applications: These applications are tailored for properties rented out on a short-term basis like a vacation home, event facility, or venue.
  • Equipment rental applications: These are designed for short term rentals of machinery, tools, electronics, and furniture such as tables and chairs for an event.
  • Car rental applications: These are used for short-term motor vehicle rentals to collect personal details and payment information, as well as confirm that the driver has the proper license, insurance, and driving record to safely operate that vehicle.
  • Costume rental applications: Designed for the short-term rental of clothing, shoes, wigs, and props, these types of forms typically gather contact information, sizing, and payment details.

3) Key elements of rental application forms

A well-designed rental application form may collect the following information:

  • The applicant’s name, contact details, and social security number for background checks
  • The applicant’s current employment status, employer details, and monthly income to assess financial stability
  • The applicant’s rental history, including previous addresses and reasons for leaving past residences
  • Personal or professional references who can vouch for the applicant’s character and reliability
  • The applicant’s consent for background and credit checks, along with their signature to validate the application

4) Benefits of using rental application forms

Rental application forms offer advantages to both the renter and owner. Application forms help streamline the screening process by presenting a structured way to assess an applicant and verify their ability to make payments on time.

By creating a thorough application that requests essential information up front, property owners can quickly identify applicants who do not qualify and make more informed decisions as to who would be the best fit for their rental. With rental applications, you can easily review details like an applicant’s credit history, criminal records, and eviction reports to determine if they are suitable potential tenants and reduce the likelihood of future issues.

Using a standardized form also helps ensure that all applicants are evaluated on the same criteria, so the selection process is consistent and fair.

5) Use cases for rental application forms

Rental application forms can be used in a variety of scenarios to screen potential renters, collect their personal information, and process payments for deposits and fees.

Whether you’re renting a single-family home, or managing multiple units in an apartment complex, residential rental applications allow you to evaluate tenants in a consistent and efficient manner. With rental application forms, you can

  • Request identifying information so you can perform background checks
  • Collect documentation of applicants’ income and credit history to confirm their ability to afford rent and make payments on time
  • Review applicants’ references, as well as records of their rental history, to verify that they will be reliable tenants who maintain the property and act as good neighbors to other members of the community
  • For those renting out a room in a shared home, application forms can help assess a potential roommate’s lifestyle preferences, habits, and financial stability to ensure they are compatible with existing tenants

Owners of commercial properties can use rental applications to vet businesses interested in retail, office, or industrial space. These forms can help you

  • Collect key details about the business, such as number or years in operation, business structure, and financial statements to determine the business’s stability and ability to meet lease obligations
  • Evaluate prospective tenants based on the type of business, target market, and projected sales to see if their business is likely to thrive in the given location
  • Ensure there is a mix of tenants that aligns with the property’s overall commercial strategy.
  • Gather information about the intended use of the space to confirm that the space is suitable for the tenant’s business operations and that they are in compliance with zoning regulations (when renting out industrial or warehouse spaces)

Hosts of vacation rentals and short-term stays can use rental application forms to screen guests before confirming bookings. This can include the purpose of the stay, the number of guests, and any special requests. This added layer of screening helps protect the property and ensure that guests are a good fit for the rental.

Properties that are rented out for events, such as weddings, parties, or corporate retreats, can also use application forms to gather details about the event, including the number of attendees, duration, and specific requirements so property managers can prepare appropriately and avoid any potential issues.

6) How to create rental application forms with jotform

Creating rental application forms is easy with Jotform. You can design your own from scratch or choose from Jotform’s library of free, prebuilt templates.

Use Jotform’s drag-and-drop Form Builder to customize your application in just a few clicks. Easily add or remove fields to fit your needs, update the fonts and colors to match your branding, upload images of the property or your company logo, and much more. You can include signature fields to collect signatures from any device, and integrate your preferred payment gateway to seamlessly process application fees from one convenient form.

Once your application is complete, you can share your form to start collecting submissions right away. Copy and paste the link to post it on social media, send it in an email to interested applicants, add a scannable QR code to your rental listing, or embed it on your website to provide instant access to potential renters.