Top document management software tools
Did you know that the average knowledge worker spends 2.5 hours each day looking for documents?
Investing in document management software can save companies lots of money in the form of increased collaboration and productivity.
At its simplest, document management is how a company organizes all of its IP and files. However, document management software goes far beyond file sharing and storage. Most platforms have version control, audit trails, workflows, enterprise search, and tagging. They cost anywhere from a few dollars to over $100,000.
In this post, we’re looking at nine of the best document management solutions.
Box is one of the largest and most popular document management options. Because they are GDPR, HIPAA, PCI, GxP, and FedRAMP compliant, they’re a simple-to-use alternative for companies in heavily regulated industries. They also have powerful admin settings and the ability to create robust automated workflows using Box Relay.
Their standard plans range from $5 to $25 per user per month.
Confluence is part of Atlassian’s large suite of products. One of the significant advantages of using Confluence is that they’re a full-fledged intranet. You have all of the document management features you’d expect plus a ton of team communication and collaboration features. Confluence also integrates with all of Atlassian’s products, including Jira and Trello, as well as hundreds of third-party apps.
Their pricing starts at $10 per user per month for small teams. However, it drops to $5 per user per month once you have 50 accounts.
Unlike many other solutions, Samepage has a free version. They aim to be the all-in-one place for teams to work together. Features include team chat, video conferencing, screen sharing, task management, document management, and many more. Samepage integrates with hundreds of third-party apps.
They are mostly used by colleges, sales, marketing, and HR teams.
PandaDoc specializes in document management for all things contracts, proposals, and quotes. They make it easy to create, send, sign, and store all legal and HR documents. More than 12,000 companies, including Chase, AppDirect, and Calendly, use PandaDoc.
Their pricing starts at $49 per user per month.
eFileCabinet has all of the enterprise-grade document management features that a business needs at an affordable price point. Their pricing starts at $15 per user per month and includes powerful workflow automation tools, OCR templates, and advanced search functionality. As a result, they primarily focus on companies in the accounting, HR, legal, and insurance industries.
Just like Samepage, Bitrix24 is one of the few document management software tools to offer a free version. They have all of the standard features along with much more, such as CRM and project and task management as well as the ability to build landing pages. They also support both cloud and on-premises access.
To date, more than 5 million companies have used their software.
ShareFile is an excellent option for any finance, insurance, healthcare, and accounting company. Owned by Citrix, they offer bank-level data encryption and meet the strictest regulatory standards. They are fully HIPAA, HITECH, FINRA, and CFPB compliant. Their customers regularly store sensitive documents, including M&A details, clinical trials, and fundraising within their platform.
Their pricing ranges from $11 to $375 per month when billed quarterly.
What separates Quip from all of the other document management tools is that it’s designed to be used from within Salesforce. Customers can get all of the security and access of top document management platforms without having to log into another tool. This allows them to access, collaborate, and manage big projects within Salesforce. Many well-known companies, including Facebook, Amazon, Citi, and New Relic, use the software.
Quip’s pricing is $10 per user per month or $30 per month for a team of five.
Formerly known as AtTask, Workfront is document management software designed to help agencies, product development, and IT firms work smarter. It’s an all-in-one tool for secure team collaboration, project management, and document storage. You can quickly assign tasks, track deadlines, send secure, large files, and manage document approvals. They also support both agile and waterfall project management methodologies.
However, out of all of the tools we looked at, this was the only one that doesn’t have transparent pricing on their website.
As you can see, document management software goes well beyond secure file sharing and storage. These tools are designed to work with even the most regulated industries, such as finance and healthcare. When it comes to choosing the right option for your business, it boils down to the features you need and your budget.