Event Request Forms
Event Sponsoring Formular
Sammeln Sie Sponsoring-Anfragen für Veranstaltungen zentral, vergleichen Sie Angebote schneller und organisieren Sie die Datenerfassung inklusive Unterlagen und Rückmeldungen mit dem Event-Sponsoring-Formular in Jotform.
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Songwunsch Formular
Sammeln Sie mit dem Songwunsch-Formular Musikwünsche für Hochzeiten, Geburtstage oder Firmenfeiern online und geben Sie DJs und Veranstaltern eine klare Grundlage für die Playlist und die Datenerfassung.
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Anfrageformular Für Gastredner
Sammeln Sie mit dem Anfrageformular für Gastredner Vortragsanfragen für Veranstaltungen und vereinfachen Sie die Datenerfassung für Teams in Unternehmen, Bildungseinrichtungen und Eventorganisationen mit Jotform.
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Konferenzanfrageformular
Konferenzanfrageformular für die schnelle Datenerhebung rund um Konferenzplanung, Kapazitäten und Budget, ideal für Eventagenturen, Tagungsstätten und Organisationsteams, die Formularantworten in Jotform zentral verwalten möchten.
Go to Category:Event Request FormsÜber Event Request Forms
Event request forms are structured documents used to submit, review, and manage requests to plan or host an event. They help organizers collect consistent details like event purpose, dates, location needs, audience size, budget, and required services so events can be approved and coordinated efficiently. Event request forms are commonly used by companies, schools, nonprofits, venues, and community organizations for internal events, workshops, trainings, celebrations, marketing events, and public programs. By standardizing event requests, these forms reduce back-and-forth, improve planning accuracy, and create a clear record of event requirements from the start.
With Jotform, event request forms can be created quickly using a no-code, drag-and-drop Form Builder and customized for different event types. Conditional logic can show different sections for in-person vs virtual events, and file upload fields can collect agendas, promotional assets, or vendor quotes. Submissions are stored in Jotform Tables so teams can track request status, prioritize events, and coordinate logistics. Automated notifications can route requests to the right approvers and keep requesters informed about next steps.
Use Cases of Event Request Forms
Event request forms support approvals, scheduling, and logistics planning across many event workflows. Below are common ways these forms are used and the challenges they help solve.
Mögliche Use Cases:
- Interne Eventplanungsanfragen (Teamevents, Feiern)
- Training und Workshop Veranstaltungsanfragen
- Veranstaltungsort- und Raumbuchungsanfragen für Events
- Anfrage für Marketing- oder Community-Veranstaltungen
- Anfragen für die Einrichtung und Unterstützung virtueller Veranstaltungen
- Anfragen zur Koordination von Anbietern und Dienstleistungen (Catering, AV, Sicherheit)
Lösungsansätze:
- Erfassen Sie Veranstaltungsanforderungen im Voraus, um Planungsverzögerungen zu reduzieren
- Verbessern Sie die Terminplanung, indem Sie Datums- und Veranstaltungsortanforderungen zentralisieren
- Genehmigungen mit Budget- und Zweckdokumentation unterstützen
- Helfen Sie Eventteams dabei, Anbieter, Ressourcen und Personal zu koordinieren
Mögliche Verantwortliche und Nutzer:
- Veranstalter und Büroleiter
- Marketing- und Community-Teams
- HR- und People-Operations-Teams
- Abteilungsleiter, die Veranstaltungen anfragen
- Anbieter oder interne Support-Teams (AV, Facility)
Unterschiede der Erstellungsmethoden:
- Interne Veranstaltungsanfrageformulare konzentrieren sich auf den Veranstaltungszweck, bevorzugte Termine, Teilnehmerzahl, Budgetrahmen und Genehmigungsanforderungen.
- Formulare für Veranstaltungsort- und Logistikanfragen legen den Schwerpunkt auf Raumgestaltung, AV-Bedarf, Catering-Details, Personalbesetzung, Barrierefreiheitsanforderungen und zeitliche Einschränkungen.
- Virtuelle oder hybride Veranstaltungsanfrageformulare priorisieren Plattformauswahl, Streaming-Anforderungen, Registrierungsanforderungen, Rednerkoordination und Details zum technischen Support.
How to Create an Event Request Form
Creating an event request form with Jotform helps you standardize event intake and keep planning details organized from day one.
1. Wählen Sie eine Vorlage oder beginnen Sie ganz neu
In My Workspace, click “Create” and select “Form.” Start with an event request or booking template and customize it.
2. Collect Requester and Event Basics
Add fields for requester name, department, event name, purpose, preferred dates, and estimated attendance.
3. Capture Logistics and Resource Needs
Include location preferences, room setup, catering, AV, staffing, and any vendor details. Add file uploads for agendas or quotes.
4. Use Conditional Logic for Event Type
Show different questions for in-person vs virtual vs hybrid events, and for small meetings vs large events.
5. Set Up Approvals and Notifications
Notify approvers and event teams when a request is submitted. Send confirmations and next steps to the requester.
6. Track Requests in Jotform Tables
Use Tables to manage event requests by status, date, and priority and export data for planning.
Häufig gestellte Fragen
1. What are event request forms?
Event request forms are documents or online forms used to submit and manage requests to plan, schedule, and coordinate events.
2. Why are event request forms important?
They collect planning details upfront, improve approvals and scheduling, and reduce miscommunication during event coordination.
3. What information is typically included in event request forms?
Common fields include event purpose, dates, attendance, location needs, budget, logistics requirements, and approval confirmations.
4. Who uses event request forms?
Event coordinators, office managers, HR teams, marketing teams, department leads, and support teams use event request forms.
5. Are event request forms only for large events?
No. They can be used for small internal meetings, workshops, training sessions, and larger public or marketing events.
6. Can event request forms include file uploads?
Yes. Jotform supports file uploads for agendas, floor plans, promotional assets, vendor quotes, and other planning documents.
7. Can event request forms route requests for approval automatically?
Yes. You can set up notifications and approval workflows so the right people are alerted and approvals are tracked.
8. Can event request forms be customized for different event types?
Yes. Conditional logic and custom fields can tailor the form for internal events, venue bookings, virtual events, and hybrid formats.