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Wednesday, August 3, 2022

SUPPLIER SELF AUDIT QUESTIONNAIRE

SUPPLIER SELF AUDIT QUESTIONNAIRE

e:01 , issued 13.02.2023

trial version

FORM COMPLETED BY:

Jade Turner

POSITION WITHIN THE COMPANY:

Administsration

Date:

Wednesday, August 3, 2022

SUPPLIER NAME:

QJS UK Ltd

SUPPLIER ADDRESS:

Saxilby Enterprise Park, Skellingthorpe Road, Saxilby, Lincoln, LN1 2LR

SUPPLIER EU FACTORY NO. (if applicable):

MAIN CONTACT & POSITION:

Reuben Hull - Account Manager

CONTACT DETAILS:

01522703703

PRODUCT SUPPLIED TO C/L FZN UK LTD:

QJS Foodclean Product Price list attached.

ATTACH 3rd party certificate, if don't have any attach copy of EU License, Insurance certificate etc

PDF

QJS (UK) Ltd UKAS ISO 9001 Certificate - 8382 (ID 9882).pdf

Type a question :ORGANISATION & MANAGEMENT

SYSTEMS

	YES	NO	COMMENTS
Ø Do you have a c learly d efined q uality m anagemen t system ? If so, how oft en is it reviewe d valida ted?	Yes
Ø Do you o perate a HACCP b ased qua lity sys tem? If so, plea se attac h proces s flow & HACCP p lans (wh ere rele vant).		No	This is cov ered under our ISO acc reditation
Ø Is there an appoint ed multi discipli nary HAC CP team? If so, please d etail		no
Ø Are all HAC CP team members adequate ly train ed in th e princi ples of HACCP? I f so, pl ease det ail trai ning.		NA
Ø Do y ou review you HACC P system? If so, p lease det ail frequ ency of r eview		NA
Ø Is there a defined Quality Policy s tatement which i s commun icated t o all st aff?	Yes
Ø Do you have a Quali ty Manua l?	Yes
	YES	NO	COMMENTS
Ø Do you oper ate in a ccordanc e with s et docum ented pr ocedures ?	Yes
Ø Do you have a clear ly defin ed manag ement st ructure?	Yes
Ø Are there d esignate d QA / Q C staff? If so, how many ?			NA
Ø Do you ma intain a forma l custo mer com plaints proced ure?	Yes
Ø Do you ma intain procedu res for docume nt cont rol?	Yes
Ø Ar e manag ement f orums h eld? If so, ho w often and ar e they documen ted?	Yes		Monthly, Ye s they are documented
Ø D o you conduc t inte rnal a udits accord ing to a sch edule?	Yes
Ø Do you main tain a f ormal pr oduct re call pro cedure? If so, h ow often is it v erified?	Yes
	YES	NO	COMMENTS
Ø Do you op erate p rocedur es for the app roval a nd moni toring of your suppli ers?	Yes		we have an approved su pplier list
Ø Do you main tain and operate a forma l correc tive act ion syst em?	Yes
Is the com pany forma lly accred ited by an independe nt externa l body? If so, pleas e attach a copy of t he certifi cate & con firm scope	Yes

Type a question :PREMISES / FACTORY STANDAR

	YES	NO	COMMENTS
Ø Plea se provid e a brief outline of the fa ctory (si ze,age co nstructio n etc).			New facilit y,
Ø Wha t chille d / cold storage facilit ies (whe re appli cable) d o you ha ve on si te?			na
Ø Are all gro unds mai ntained to an ap propriat e standa rd?	Yes
Ø Is the proc ess flow from in take to despatch arrange d to pre vent pro duct con taminati on? – Pl ease det ail.	Yes
	YES	NO	COMMENTS
Ø Ar e walls design ed and constru cted to facili tate cl eaning?	Yes
Ø Are floors sound wi th adequ ate fall s to dra inage po ints?	Yes for che mical produ ction
Ø Is the drai nage des igned to minimis e the ri sk pf product contamin ation?	N/A
Ø Ar e ceili ngs/ove rheads constru cted to facili tate cl eaning?	N/A
Ø Are there a ny windo ws in pr oduction ? If so, are the y adequa tely pro tected & screene d?		No
Ø A re all exter nal op enings pest proofe d?	Yes
Ø Are all ext ernal do ors clos e fittin g and / or adequ ately pr oofed?	Yes
Ø Are all lights i n protec ted? If not, is there a document ed syste m to tak e this i nto acco unt?	Yes
	YES	NO	COMMENTS
Ø Are water s upplies to the s ite pota ble? If so, is i t regula rly moni tored (w here app licable) ?	Yes
Ø Is the site equipme nt posit ioned fo r operat ions to be carri ed out i n a safe and hyg ienic ma nner?	yes
Ø Is t here a do cumented system of planned preventat ive maint enance on site?	?
Ø Do you have a separ ate ‘Hig h-Risk’ facility on site (where applicab le)? If so, do y ou opera te proce dures to minimis e the ri sk of an y contam ination risks – please d etail.		No
Ø Doe s the ‘H igh-Risk ’ facili ty have positive air pre ssure?			na
Ø Is there a dedicate d ‘High- Risk’ ch anging f acility with cha nge of p rotectiv e clothi ng for s taff wor king in that are a?			na
	YES	NO	COMMENTS
Ø Is there a glass / brittle plastic policy a nd are t here wri tten pro cedures for hand ling gla ss / har d plasti c breaka ges?	?
Ø Is there a glass / brittle plastic register by loca tion? If so, are schedul ed audit s conduc ted agai nst the register ? – plea se detai l	?
Ø Is the use of wood restrict ed on si te? If s o, pleas e detail .	Yes		In chemical production area
Ø Are cleaning schedules establis hed and o perated i n accorda nce with?			NA
Ø Is there a dedicate d hygien e/cleani ng team? If so, are they in hous e staff or contr actors – please detail			NA
Ø Are cleanin g chemic als cont rolled o n site? If so, a re they stored i n a lock ed unit?	Yes
Ø Are regular hygiene / clean ing chec ks condu cted? If so, ple ase deta il what checks?			NA
	YES	NO	COMMENTS
Ø Wha t proced ures do have in place fo r waste disposal ? Please detail	Yes
Ø Do you have a pest preventi on syste m in pla ce on si te? If s o, pleas e detail system whether in house or cont racted	Yes		Contracted
Ø Are records kept of pest pr evention ?	Yes
Ø Are insecto cutor un its suit ably loc ated on site?	Yes
Ø Do you use the serv ices of third pa rty haul iers? If so, ple ase deta il	Yes		?
Ø If company owned ve hicles a re used for tran sport, a re maint enance & hygiene procedu res in p lace?			NA
Ø Do you op erate p rocedur es in t he even t of ve hicle b reakdow n?	Yes
Ø Are goods l oaded an d unload ed under cover?		No
	YES	NO	COMMENTS
Ø Wher e applica ble, are there pro cedures t o ensure chilled / frozen p roduct te mperature s are met ?			na

Type a question : PRODUCT CONTROL

	YES	NO	COMMENTS
Ø Do you have formali sed proc edures f or the d evelopme nt and d esign of your pr oducts s upplied to us? I f so, pl ease det ail	Yes		formal proc edures for chemical pr oduct manuf acturing
Ø Do you h ave a de dicated area for storing product packagi ng?	yes
Ø Do y ou have a n on site laborato ry / test ing facil ity? If s o, please detail p rocedures to verif y in hous e operati ons & att ach the r elevant c ertificat es gained by exter nal indep endent sc hemes.	yes		quality che cks as per iso9001 sta ndard
Ø If you use an exter nal labo ratory, please p rovide d etails & attache d their certific ate gain ed by a recognis ed exter nal body .			na
	YES	NO	COMMENTS
Ø Are there a ny chemi cal test s conduc ted on f inished goods su pplied t o us? If so, ple ase deta il inclu ding lim its	yes		certificate of analysi s can be pr ovided
Ø Are there a ny micro bial tes ts condu cted on finished goods s upplied to us? I f so, pl ease det ail incl uding cr itical l imits			na
Ø Are procedure s in plac e to prev ent cross contamin ation of products on site?	yes
Ø Do you oper ate form alised s ystems f or stock control ? If so, please detail.	yes		Batching sy stem throug h our ERP
Ø Do you oper ate proc edures f or forei gn body control? If so, please d etail	Yes		ISO9001 sta ndard prode dures
Ø Do y ou (where applicab le) metal detect f inished g oods? If so, pleas e give de tails of sensitivi ties, fre quency of checks a nd reject ion mecha nisms			na
Ø Do you oper ate a po sitive r elease s ystem? I f so, pl ease det ail			na
	YES	NO	COMMENTS
Ø Whe re appli cable, d o you pr ovide ce rtificat es of co nformity / analy sis with each pr oduct de livery? If so pl ease att ach an e xample.	Yes		Product cer tificate of analysis
Ø Do you oper ate a pr ocedure for non- conformi ng produ ct?	Yes
Ø Are non-con forming products clearly identif iable, l abelled and quar antined from fur ther use ?	Yes
Ø Are product specifi cations held on line to aid empl oyees de tailing product attribut es?	yes

Type a question : PROCESS CONTROL

	YES	NO	COMMENTS
Ø Where time/te mperatur e contro l is cri tical, p lease detail h ow the c ompany c ontrols, monitor s and re cords th e parame ters			na
	YES	NO	COMMENTS
Ø Where app licable a re on sit e chiller s/ cold s tores mon itored fo r tempera ture? Ple ase detai l			na
Ø Where applica ble are on site chillers / cold s tores linked t o an aut omatic a larm and monitor ing syst em? If s o, pleas e detail			na
Ø Where paramet ers conc ern prod uct safe ty (e.g. salt, p H, gas m ix, pres ervative s) are t hey cont rolled a nd monit ored – p lease gi ve detai ls			na
Ø Are quality records checked on a re gular ba sis by m anagemen t?	Yes
Ø Are there pro cedures i n place c onfirming pack con tents & weight? If so, p lease giv e details includin g check f requencie s	Yes
Ø Are procedu res in p lace to ensure t he accur acy of measurin g equipm ent? If so, plea se give details of inter nal and /or exte rnal che cks	Yes		Calibration checks car ried out as part of is o9001
	YES	NO	COMMENTS
Ø If an exter nal cont ractor i s used, please g ive deta ils and are cert ificates held on site?			na
Ø Are calibra tion pro cedures measurab le to a recognis ed natio nal stan dard?	yes
Ø Are the mea suring e quipment identif ied with their c alibrati on statu s? If so , how?	Yes		records of calibration checks
Ø Are there p rocedure s in pla ce to va lidate e quipment and sit e operat ional ac tivities – pleas e provid e detail s	yes		checked and validated as part of iso9001 cer tification
Ø Wh ere pr oducts requi re spe cific handli ng, ar e proc edures estab lished and o perati onal?	Yes
Ø Ple ase brie fly deta il your product traceabi lity sys tem on s ite	Yes		Batching pr ocess on ER P system, f irst in fir st out stoc k control
Ø Do you cond uct regu lar docu mented t raceabil ity chec ks from raw materia l to fin ished pr oduct? I f so, ho w often?	Yes		Monthly

Type a question : PERSONNEL

	YES	NO	COMMENTS
Ø How m any empl oyees ar e there on site & indica te their shift p atterns	2		7.30-4.30
Ø Are all staf f medica lly scre ened pri or to co mmencing work?			na
Ø Is t here a c ompany p olicy on returni ng to wo rk after sicknes s / holi days abr oad – If yes ple ase deta il	Yes		Checks afte r returning from abroa d
Ø Are a ll staff trained i n Basic F ood Hygie ne or equ ivalent l evel?			na
Ø Is there a staff induct ion tra ining c ourse i ncludin g perso nal hyg iene re quireme nts?	yes
Ø Are staff tr ained co mmensura te with their jo b activi ty? – If so are records kept?	Yes
Ø Do yo u have ad equate st aff chang ing / toi let facil ities on site? If so, pleas e detail	yes
	YES	NO	COMMENTS
Ø Doe s the c ompany issue p rotecti ve clot hing to the em ployees ? If so , pleas e detai l	yes		chemical pr oof suits/b oots/gloves /goggles ha ve to be wo rn when han dling chemi cal
Ø What laundry arrange ments ar e in pla ce for p rotectiv e clothi ng?			NA
Ø Is there a company hair cov erage po licy? If so, ple ase deta il			na
Ø Is there a company jeweller y policy ? If so, please detail	Yes		No jeweller y allowed i n the produ ction areas
Ø Are h and washi ng facili ties avai lable at each empl oyee entr ance to p roduction faciliti es?	Yes		In producti on area
Ø Is the site a non-s moking s ite? If not, ple ase deta il permitte d areas	Yes		Designated areas outsi de producti on area
Ø Is there a canteen area for the con sumption of food If so, please d etail	Yes		In a separa te building
	YES	NO	COMMENTS
Ø Are st aff allow ed to bri ng their own food to the si te? If so , please detail wh at provis ions you provide t he staff for stori ng the fo od.	Yes		Canteen wit h fridge an d freezer f acilities
Ø Are metal de tectable plaster s in use ? If so, how are they con trolled on site?	Yes		Part of the first aid kit in prod uction area
Ø Do y ou have Food Saf ety Cult ure plan in plac e and ho w this i s manage d?			na

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