Free Project Proposal Template

Project Proposal FAQs

1) What is a project proposal?

A project proposal is a document that describes the overall structure of a proposed project, including its purpose, timeline, budget, and expected outcomes.

Organizations use these proposals to define the scope of projects and secure financial or other support for them.

When you submit a project proposal, you’re providing a comprehensive, formal document that highlights how you’ll see the project to completion and how it will benefit stakeholders. Your recipients will then consider all the details provided in your proposal and determine whether to grant your request.

2) Why do you need a project proposal template?

Templates help you make sure you include all the pertinent information for the proposal, create a reusable resource, and reduce the administrative burden on your team. When you create proposals from scratch, you run the risk of accidentally leaving out vital components.

Not only do project proposal templates present you with an easy, quick way to create a professional document, but they also minimize the amount of work required to do so. This helps your team focus on high-value work and reduces your overall administrative costs.

3) How do you write a project proposal?

Writing a project proposal comes down to providing clear, well-thought-out arguments that will convince a reader to support your project. Start by writing an introduction that provides an overview of your project’s purpose, strategy, and objectives. This introduction, often referred to as an executive summary, is the hook for your proposal.

Next, add a detailed plan that highlights the problem your project aims to solve, how it solves the problem, how long it will take to solve the problem, and who’s involved in the solution. Supplement this plan with documents such as a proposed budget, terms and conditions, and any other important information stakeholders should know.

4) When should you use a project proposal template?

Sometimes your team just doesn’t have the time, staff, or resources to create a brand-new project proposal. That’s why project proposal templates are such an asset to businesses. Templates are useful for anyone trying to create the best proposal possible, including situations like

• When you need to create multiple versions of a project proposal tailored to different audiences
• When you’re on a tight deadline
• When you have a limited number of staff to work on a project proposal
• When you don’t have access to, or the budget for, a designer
• When you’re building your first project proposal

A project proposal template gives your team a reusable resource that will help them build future proposals quicker.

5) What are the basic elements of a project proposal?

While your project proposal will be unique to your project’s needs and specifications, there are a few basic elements every proposal needs. Including them will help increase your chances of approval and legitimize your proposal. Some of the most important details to consider are

• Project title
• Contact information
• Recipient information
• Submission date
• Project overview and objectives
• Project team
• Resources and budget
• Timeline
• Terms and conditionssite
• Signatures

After you’ve included all necessary elements, you can customize your proposal to fit your brand’s voice, tone, and visuals.

6) What can a project proposal template do for me?

Project proposal templates offer you an easy way to build a professional, visually appealing document that will convince potential partners or clients to support your project.

Jotform templates let you customize your proposal’s font, colors, images, and more using the Form Builder. This code-free tool can help you get your proposal looking its best — even if you don’t have the budget to hire a designer.

Jotform Sign templates also provide e-signature capabilities, making it easy to collect signatures to finalize the approval of proposals by both parties.

7) What are the benefits of using a project proposal template?

Project proposal templates have a number of useful benefits for those who choose to use them. The main benefit of a project proposal template is the time you save using a template vs building your own proposal from scratch. Some other key benefits include

• Reduced need for designers
• No coding knowledge required
• Reusability
• Customization
• E-signature capabilities

Not only do templates save time, but they also save money and hassle — so your team can focus on building the best project plan possible without worrying about building a proposal from the ground up.