Shared Calendar Question

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    Asked on May 22, 2012 at 02:56 AM

    I’ve created a shared calendar to coordinate attendance of volunteers through the month. 

    How do I create a visible summary on the from of;


    A)      the number of people who have already elected to attend that session.

    B)      to  set the maximum number per session to two people


    Many thanks.



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    Answered on May 22, 2012 at 08:28 PM


    A) Since you're using matrix fields for the sessions, you can just create a visual report for your form to display the number of people who have selected a certain session.

    Here's an example:

    If you notice though, the visual report builder can only graph the column (days) and not the rows (am/pm).

    B) Sorry but it is not possible to limit selections based on the number of people who have already selected an option.

    Let us know if you need further information regarding this topic.

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    Answered on May 23, 2012 at 04:23 AM


    Many thanks for your response. I liked the report you created.

    Despite my attempts to recreate a similar report based on a similar form, I failed :-(

    I looked for further guidance about "visual report" on your website but failed to locate any.

    A pointer to this information would be appreciated.




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    Answered on May 23, 2012 at 05:58 PM

    We are sorry for the delayed answer.

    In order to create a new Report, go to My Forms, click on your form to select it, then click on Reports icon and use Add New Report button.

    Select Visual Report Builder and click on the Next button.

    And here you can edit your Report.

    Once you are done, click on Share Report icon to get the Report URL.

    If you need any further assistance on this, please let us know.

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    Answered on May 24, 2012 at 07:48 AM

    I think I'll try another tack!

    Is it possible to "freeze" a column of a report?

    Such that when viewing the report I wish to scroll horizontally but keep a particular column (Name) visible.




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    Answered on May 24, 2012 at 11:24 AM

    Sorry but freezing one column of the report is not possible, you can probably download an excel or csv of the submissions and open it using MS Excel which allows you to freeze a column when scrolling horizontally.