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JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

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We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.


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    Using a JotForm form as an alternative to Eventbrite

    Asked by RightHandMrs on February 23, 2017 at 05:30 AM

    Im am trying to use this option as an alternative to Eventbrite and Im running into issues that Jotform cannot compete with besides the fees. For one, Eventbrite has guest check-in capabilities. Does Jotform have an alternative to this that Ive missed. And 2nd, Eventbrite has the capabilities of offering Early Bird tickets with a deadline and regular with a deadline. Does Jotform have the capability of allowing 2 disabled dates?



    This is a re-post of a comment on JotForm: the Free Eventbrite Alternative

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    JotForm Support

    Answered by Boris on February 23, 2017 at 08:39 AM

    Yes, there is no reason why your users couldn't check in their guests to your event just as well.

    I have created a demo form for you, where you can see both the Early Bird discount feature, as well as having the ability to register multiple seats for your guests. Please see the form here:

    https://form.jotformpro.com/form/70533237703956

    For demo purposes, there is a date field at the bottom of the form, where you can change the date to see how the prices would adjust based on the date when the person visited your form. This field would be hidden on a live form, but was made visible and adjustable in order to demonstrate the functionality.

    Please take a look at the described form, and if that is the functionality you were looking for, we'll gladly provide you with details on how it was set up - so you can re-create it on your own forms in the future as well.

    Looking forward to your response.

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    Answered by shonna on March 01, 2017 at 02:03 AM

    Yes Boris,

    I would like the details to being able to sell tickets at a discounted price until a certain date and then another for regular price after that date without having to go back into the form and editing it.

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    Answered by shonna on March 01, 2017 at 02:06 AM

    Yes Boris it's me RightHandMrs, 

    I was under another account.

    I would like the details to being able to sell tickets at a discounted price until a certain date and then another for regular price after that date without having to go back into the form and editing it.

     

    However, this is still does not have check-in capability like Eventbrite. IJS

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    JotForm Support

    Answered by Boris on March 01, 2017 at 09:08 AM

    I'm afraid I'm not entirely familiar with Eventbrite app as we do not use it ourselves, so I'm not entirely sure what kind of check-in capabilities you are looking for. Can you please describe in a little more detail the functionality that is missing, and we'll gladly look for ways to achieve that.

    When it comes to duplicating the functionality from the demo form, I would first recommend that you clone the form into your account - so that you can see and edit it freely:

    https://www.jotform.com/help/42-How-to-Clone-an-Existing-Form-from-a-URL

    The way it was set up is that we are using a widget called Inventory widget to control the number of tickets / seats / places that you have to offer. For example, if your event can house up to 150 individuals, we can set up the widget to allow for 150 items / tickets / seats to be sold:

    https://www.jotform.com/help/252-How-to-Add-a-Widget-to-your-Form

    Next, we add a field that will display the price of an individual ticket or seat. We can use a simple Number field for that:

    In order to calculate the total that your users must pay, we will ad a form calculation, and set it to calculate the number of selected tickets from the Inventory widget, times the price inside our Number field:

    https://www.jotform.com/help/259-How-to-Perform-Form-Calculation-Using-a-Widget

    Now, we need for a way to change the price of the seat/ticket based on the date when your users are filling out the form. To do that, we will first add a Date Picker field, and set its Default Date to Current day:

    Then, all we need to change the price based on a date is to set up a conditional rule:

    IF Date Picker is before certain date, INSERT your Early Bird price

    https://www.jotform.com/help/268-How-to-Insert-Text-or-Mathematical-Calculation-into-a-Field-Using-Conditional-Logic

    That is it. Anyone submitting the form before that date will see the price you set within the condition, and anyone submitting it afterwards will see the normal / default price.

    If you want to collect a payment through the form at the same time, so that only the people who made a payment get their tickets, you can simply add a payment field to your form, and pass the calculated total amount form the calculation to the payment field:

    https://www.jotform.com/help/165-Setting-Up-Your-First-Order-Form

    https://www.jotform.com/help/275-How-to-Pass-a-Calculation-to-a-Payment-Field

    Please let us know should you need further assistance.

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    Answered by RightHandMrs on March 01, 2017 at 06:24 PM

    It worked perfectly. Thank you for the steps. Now my client wants to offer an incentive that if a 2nd person registers, they can have $20 off of the 2nd person whether at earlier bird price or regular price. Ive tried subtracting 20 from the conditional logic step and that didnt work. Then I tried from the form calculation step and that didnt work neither. Please help with this step and Im done.

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    Answered by Ian on March 01, 2017 at 10:26 PM

    I I understand you correctly, you want want that the second lucky buyer should get $20 straight off from the Total Price

    For this we need to first identify the total number of submissions of the form, for which I added Submission Widget on the demo form at https://form.jotform.com/70598593242970

    Then placed a condition 

    If the submission so far is 1 ie if the next submission is 2nd submission , minus the $20 from total

    You can review the form at https://form.jotform.com/70598593242970 and can clone it

     

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    Answered by RightHandMrs on March 02, 2017 at 07:01 AM

    Thanks Ian,

    All of the calculations worked perfectly.

    On another note, your colleague Boris said that he was not that familiar with Eventbrite so I wanted to revisit that comment. I originally asked about check-in capabilities. (See his response on this thread on March 1 9:08 am). Eventbrite allows you to check your guest in as they arrive electronically via an app. They can look them up by name or email, see what was purchased and check them in. This is not possible with Jotform therefore how can it be an alternative to Eventbrite which is what the blog suggested?

    Creating tickets and earlybird prices I was able to get through this thread alone. Now I must find a solution for checking guest in. Can you suggest anything to solve this issue? Am I missing a feature and or widget that can do this?

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    JotForm Support

    Answered by Chriistian on March 02, 2017 at 10:07 AM

    As per further investigation, unfortunately, we do not have a current feature in JotForm where you can search your submission from your form. JotForm's main functionality is collecting data. You can search for the submission data in the submission page.

    Or you can download the submission data of your form in excel file and manually search the guest for your event. For more information, you can check this article: How to Download Form Submissions as Excel/CSV/PDF.

    JotForm was suggested as an alternative for Eventbrite since you can make event registration form in JotForm just like in Eventbrite but that doesn't mean that the features of Eventbrite are exactly the same with the features of JotForm.

     

    Do let us know if you need further assistance.
    Regards.

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    Answered by Middlesexcc on March 02, 2017 at 01:21 PM

    Hey everyone,

     

    I just want to add my 2 cents about checking people in. This might not help you because you want to look up information about the ticket, however, when I have smaller events and I only want to either check a person in or sign them up this is what I do. I have 1 form for them to register for the event and gather all the info. When ticket sales are over I copy all of the attendee's names and add them to a predictive drop down (idk the real name of it right now). So when John walks up I ask for his name and as I start to type I see his full name populate and I hit submit AKA signed him in. I can go back after the event and compare who came in and who did.

     Edit: I also forgot to add that you can create a QR code on an auto response email and use that as the ticket and just scan them in.

    Just throwing that out there!