Can we control access to our form?

  • Profile Image
    Archie Roper 
    Asked on April 12, 2018 at 08:50 PM

    Hello I have created a few contract forms for my website using jotform.  However, I would like to have the form private or have some kind of access requirement because I have had people send me contracts without speaking or contacting me first.  Is there a way to make a form require access from myself or some kind of permissions?

  • Profile Image
    Mike
    Answered on April 12, 2018 at 11:45 PM

    UPDATE (August 20, 2019): Password protection feature is available now. 

    Here is how it works:

    1. Open the Form Builder and find the Enable Password Protection option under the Settings tab. 

    15662961281.png

    2. If you select this option, you should set a password for the form. If you don't set any password, the Enable Password Protection option will be unselected.

    1566296147Screen Shot 2019-08-20 at 10.4

    3. When you set a password for the form, a person who wants to open the form will see this page:

    1566296207Screen Shot 2019-08-20 at 10.5

    4. If the person enters the incorrect password, s/he cannot open the form and will see this warning:

    1566296231Screen Shot 2019-08-20 at 10.5

    5. If the person enters the correct password, s/he can open the form and submit it. However, if you (form owner) change the password after s/he opened the form, s/he cannot submit the form and will see this warning:

    1566296247Screen Shot 2019-08-20 at 10.5

    6. You can reset the password by clicking on the RESET PASSWORD button or unchecking the Enable Password Protection option.

    1566296263Screen Shot 2019-08-20 at 11.0

     

     

     

    We do not have a password protection feature, it is also not recommended to use a 'password' keyword on forms since we have a proactive anti-phishing filter. However, it might be possible to create something similar with a conditional logic on form. We can show the form fields when a code field is filled, see the next animation.

    1490555482record.gif

    Result:

    1490555664record2.gif

    Note, this is not a real password protection. The access code can be found in a page source by advanced users.

    Alternatively, you can add the password protection to your webpage where the form is embedded.

    If you need any further assistance, please let us know.

  • Profile Image
    nelly
    Answered on August 20, 2019 at 07:31 AM

    UPDATE: Password protection feature is available now. 

    Here is how it works:

    1. Open the Form Builder and find the Enable Password Protection option under the Settings tab. 

    15662961281.png

    2. If you select this option, you should set a password for the form. If you don't set any password, the Enable Password Protection option will be unselected.

    1566296147Screen Shot 2019-08-20 at 10.4

    3. When you set a password for the form, a person who wants to open the form will see this page:

    1566296207Screen Shot 2019-08-20 at 10.5

    4. If the person enters the incorrect password, s/he cannot open the form and will see this warning:

    1566296231Screen Shot 2019-08-20 at 10.5

    5. If the person enters the correct password, s/he can open the form and submit it. However, if you (form owner) change the password after s/he opened the form, s/he cannot submit the form and will see this warning:

    1566296247Screen Shot 2019-08-20 at 10.5

    6. You can reset the password by clicking on the RESET PASSWORD button or unchecking the Enable Password Protection option.

    1566296263Screen Shot 2019-08-20 at 11.0