Paper Application Transformation

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    Dan Elias  
    Asked on November 16, 2018 at 05:30 PM

    I currently run a small company that all application forms are processed and analyzed on physical paper. I am trying to streamline my business so that our long application packet can be completed all online. Our packet includes the federal I9 form, state and federal W-4 forms along with several company protocol and guidelines acknowledgements. I would also like to be able to have future employees upload their SS card and Driver's License card safely. I'm wondering if your company can help me link all these documents to my website and have future employees fill them out on online.  

    Thanks

    Dan Elias

  • Profile Image
    roneet
    Answered on November 16, 2018 at 08:46 PM

    You may build your Form using JotForm. 

    Related Guide to create Forms:

    https://www.jotform.com/help/chapter-2-Create+Forms

    https://www.jotform.com/help/2-How-to-Create-Your-First-Web-Form

    Then you may check and add the protocols and guidelines in your Form.

    https://www.uscis.gov/i-9

    https://en.wikipedia.org/wiki/Form_W-4

    https://www.irs.gov/forms-pubs/about-form-w-4

    To display a PDF document in your Form:

    https://www.jotform.com/help/153-How-to-Display-a-PDF-Document-on-Your-Form

    We do not allow uploads of any sensitive personal information like passports, social security card, driver's license, credit/debit cards, bank statements, voided cheques, birth/marriage certificates, visas, and photo IDs.

    We recommend that you check our Terms of Use for more information.

    From the Terms page:

    Collecting Sensitive Information. You may not use the Jotform Service to collect certain types of sensitive information, including but not limited to, credit card information and any type of login credentials. You may collect some sensitive information such as social security numbers or driver’s license numbers, but you are required to use best security practices of Jotform, Inc. including SSL and Encrypted Forms features. You are solely responsible for compliance with any data protection and privacy laws and rules applicable to the sensitive information.

    When you ask this information to your form, you must also add the Signature and the Terms widget in order to comply with our policy. This is required in order for the users to agree to your terms and sign them when they provide such information.