How to make Appointment Slots Booking form with inventory.

  • Profile Image
    IanRm
    Asked on August 07, 2019 at 05:00 PM

    Any ideas for a work around to solve the problem I have in this form.

    The objective of the form is to provide for parents booking in 1-5 children for A visit to Santa's Grotto in such  a way that the allocated 'Places' for that time slot can be auto deducting from the available 'places' . IE: If a parent books 4 how can we facilitate allocation of the available places?

    The Appointment Slots Widget is great for single places but cannot be configured to link in with the number selected.

    There will be a defined number of 'Places' available for every Half Hour from 10:00 - 17:30 For the moment that number is 10.

    How might I go about achieving a booking system where the user can choose a variable number of 'Places' and where there is a restriction on the number of places that can be processed in a 30 Minute Period? 

    Thank you - would be super if we could manage a work around




  • Profile Image
    Welvin
    Answered on August 07, 2019 at 06:35 PM

    Hi there,

    I think what I don't understand if you mean to link the number of children booked by the parent to the number of available slots per timeframe. So, if a parent chooses three (3) children, do you want to deduct this number to the available slots in the widget? 

    You have also mentioned 'Places', but I don't see this as a field, so I'm not sure if you mean the Timeframe. Please clarify how you'd like to format or structure the form. 

  • Profile Image
    IanRm
    Answered on August 07, 2019 at 07:43 PM
    Places or children or slots = the same -
    YES if a parent chooses 3 Children I want to deduct this number from the
    widget and if they chose 2 - deduct 2 from number of avaiable slots etc etc
    Does that give you the clarity you need to help me?
    Kind Regards
    Ian
    Ian Mullen
    Ross Print Services, 5 Applewood Drive
    Greystones, Co. Wicklow A63 V208
    *WWW.ROSSPRINT.IE
    *
    *T: +353 1 287 6612*
    M: +353 87 255 4216
    ...
  • Profile Image
    KrisLei
    Answered on August 07, 2019 at 08:43 PM

     Hi,

    You may use the Ticket Purchases widget. This widget is a checklist of tickets with a counter that tells your form users how many tickets are available before they get sold out.

    In this way, you can limit bookings on a certain schedule/timeframe and in different places. At the same time, you can tell how many slots are still available or could serve as an inventory of your booking schedules.

    You can also check out the booking templates that are available and ready to use, for your reference: 

    https://www.jotform.com/form-templates/category/booking

    I hope this helps, let us know if you need further assistance.



  • Profile Image
    IanRm
    Answered on August 08, 2019 at 09:20 AM

    Thank you KrisLei

    But I do not think this will accommodate what we need - might you check out my form  again

    https://form.jotform.com/92183970691971

    In addition to having up to 5 Persons that can be booked in a single booking by a Mum or Dad.

    We also have the complication of needing to spread all the booking across 24 Timed slots between 10:00 and 17:30 on the event day.


    Might you still think TICKET Purchases can be configured for this use?

    I'm not seeing where it takes into consideration the 24 slots that day each slot can take a max of 10 Persons

    Any comment or am I missing something please?


  • Profile Image
    roneet
    Answered on August 08, 2019 at 11:00 AM

    Based on your requirements, I think the Quantity Gift Registry would suffice your requirements.

    https://widgets.jotform.com/widget/quantity_gift_registry

    If you want don't want the users to fill up your Form outside 10 AM to 17 PM then you can follow this workaround:

    Here is my Demo Form on this scenario of your's:

    https://form.jotform.com/92194025586967

    Feel free to test and clone this Form

    Steps:

    1. Add the Text element:

    2. Add the Time element in the Form.

    3. Add the Section Collapse and make the

    Section Visibility: Hidden

    Button Visibility: Hidden

    Now, add the following conditions to your Form:

    If time is after "17:00" or Time is before "10:00" then

    Hide the

    1. section collapse

    2. Next and Previous button

    Show the

    1. Text message

    15652762341.PNG

    Also, do you want to limit the users to select 10 quantity?

    Hope this helps!

    Thanks

  • Profile Image
    IanRm
    Answered on August 08, 2019 at 01:29 PM

    Sorry you are misunderstanding the requirement - Apologies for my lack of clarity.

     
    users can fill in the form 24/7 (there is NO restriction on when users can file in)
     
    my reference to 24 SLOTS was that slot one is 10:00 and Slot 24 is 17:30
    It was not referring to the times that users could submit
     
    On that basis can you help please?
  • Profile Image
    IanRm
    Answered on August 08, 2019 at 01:42 PM

    Thank you Roneet,  think I might be getting there with the GIFT REGISTRY - will sort out some conditional logic and test again.

  • Profile Image
    Kiran
    Answered on August 08, 2019 at 02:21 PM

    I understand that you want to select the same no of slots from the widget automatically based on the number of children selected. For instance, if the number of children is 4, you want 4 to be selected in the widget. If so, unfortunately, it is not possible to pass a value to the widgets in any way. It is required to select the value from the widget manually.

    Please do let us know if you are referring to something different. It would be helpful if you can provide us with an example so that we can assist you further.

    Thanks!

  • Profile Image
    IanRm
    Answered on August 09, 2019 at 01:59 AM
    Sorry you are misunderstanding
    users can fill in teh form 24/7
    my reference to 24 SLOTS was that slot one is 10:00 and Slot 24 is 17:30
    It was not referring to the times that users could submit
    ...
  • Profile Image
    BJoanna
    Answered on August 09, 2019 at 04:11 AM

    I inspected your form and I saw that you added the Quantity Gift Registry widget. Available times are from 10:00 to 17:30. Can you please confirm that your issue is now resolved? 

  • Profile Image
    IanRm
    Answered on August 09, 2019 at 04:43 AM
    thank you for - yes this widget seems to be exactly what we need - you can
    close this case as solved - much appreciated.
    Kind Regards
    Ian
    Ian Mullen
    Ross Print Services, 5 Applewood Drive
    Greystones, Co. Wicklow A63 V208
    *WWW.ROSSPRINT.IE
    *
    *T: +353 1 287 6612*
    M: +353 87 255 4216
    ...