Access the form answers, online with an account, and change them

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    Asked on March 29, 2011 at 09:47 AM

    I'm using Jotform for a while and I find it very useful. However, I have an special requirement now, from a client, and I'm not sure how to deal with it.

    I need to publish a form (that is the easy part), but I need the people who will fill it to login with an account and to change the form field content any time they want. That means that the information filled by the people should remain in a data base, in order to be accessed online and modified. 

    I guess I won't be able to do so with Jotform, but I will be grateful for any information about how to do that (without developing a whole system of course)

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    Answered on March 29, 2011 at 10:55 AM

    Hi YuriHB,

    Thank you for your message. I'm not sure if I completely understood your inquiry. At this time, I think the closest thing that JotForm can do to meet some of your requirements is to make the submissions page public with password protection. By making your submissions page public, you give access to anyone who knows the password to a form's submissions data. Note however that the form fields and the submissions cannot be modified by them. They can only view it.

    I hope you will still find this information useful. Please let us know if we can be of further assistance.



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    Answered on March 29, 2011 at 11:29 AM

    Thanks for your answer, I think you have understood my inquiry.

    Let´s suposed I have 20 people that I need they fill the form, and who should be able to change their answers if they want.

    I could create 20 forms (one for each person, but with the same fields), and publish the 20 form in 20 website pages, each with a different password (I give each person its url page and its password). Each person have to go to his page, enter with is own password, and fulfill the form.

    Is it possible, AFTER this person fulfill and sent the form, to show automatically its answers in the page? If I could do that, I could tell the person that, If he want to change any of his answers I just have to fulfill the form again. 

    Thanks again.

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    Answered on March 30, 2011 at 12:23 AM


    Hi there,

    Thank you for using jotform!

    Unfortunately, no you cannot display the results on the same page. The best thing you could do though is to create an auto-reply notification email that sends them the results afterwards. Given this scenario, you are better off creating an entirely new system of your own. There’s no easy way of integrating a user-management system without worrying about security, assuming that you have sensitive information stored. On the upside, you can still use jotform to design the look of your forms then copy the code unto your own servers. This way you can customize the code as you see fit. In any case, I see how this could be useful. I will try to submit this to our feature request list and hopefully our developers will be able to include this in the future.


    Albert | JotForm Support


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    Answered on March 30, 2011 at 11:15 AM

    Thanks a lot Albert, very clear.

    In fact, the budget for this requirement is to poor for a whole system development. I will consider to use a combination of individual webpages with password + automatic email sending.