How to invite panelists to webinar?

  • Profile Image
    Dirgha Sampat
    Asked on June 14, 2020 at 12:28 PM

    Good article!
    If a person registers for my zoom webinar registration form as an attendee. Can I make him a panelist before the webinar? I don’t want to wait till the webinar date to promote him to panelist. Or do I have to ask him to cancel his webinar registration as an attendee and then send him a panelist invite?



    This is a re-post of a comment on How to host a webinar on Zoom

  • Profile Image
    ashwin_d
    Answered on June 14, 2020 at 01:53 PM

    I am not sure if I have understood your question correctly. Do you mean to say that you have already registered a user as attendee and now you want to change that user as a panelist?

    Please note that you need to manually send invitation to add panelist in webinar. The following guide should help you how to invite panelists to a webinar: https://support.zoom.us/hc/en-us/articles/115005657826-Inviting-Panelists-to-a-Webinar

    Hope this helps.

    Do get back to us if you have any questions. 

  • Profile Image
    Dirgha 
    Answered on June 15, 2020 at 01:32 AM

    Hi! Thanks. 


    So now this person has already registered as an attendee. 

    I will be sending him an invitation to be a panelist. Do I have to cancel his registration as an attendee? 


    Also, when panelists join in, do they have to use the Participant ID given in the invitation mail to join in? 


    Last question - for general attendees, can their video be turned on when there is an interactive session? 


    Your response will be helpful. 

  • Profile Image
    ashwin_d
    Answered on June 15, 2020 at 03:00 AM

    You do not have to necessarily cancel the attendee registration. When you send an invitation email to the panelist, they will receive a URL to join Webinar. 

    Please note that all attendees will have options to turn their microphone & video ON/OFF video. It is not possible to enforce the video to remain turned on. 

    Hope this helps.

    Do get back to us if you have any questions. 

  • Profile Image
    ashwin_d
    Answered on June 15, 2020 at 07:29 AM

    Please note that the webinar IDs or the meeting IDs remains same for all users. If you have configured the webinar as registrationless webinars, all will be able to join the webinars without any problem. You may like to take a look at the following guide which should help you: https://support.zoom.us/hc/en-us/articles/204619235 


    Hope this helps.

  • Profile Image
    Dirgha 
    Answered on June 15, 2020 at 08:29 AM

    It's a webinar where "Registration is Required" 

    As a company, the plan is to send out an email to everyone who has registered. The email will have some additional details and include webinar ID and password and a link to join. (this will be a designed mail with a button) 

    Hence, the link will be the same for everyone right? 

  • Profile Image
    Mianala
    Answered on June 15, 2020 at 09:41 AM

    Hi Dirgha,

    The link to join the webinar will be the same. Let us know if you have more questions.

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    Dirgha 
    Answered on June 23, 2020 at 12:50 AM

    Thanks. 

    If there's one email id that is used to login and set up the webinar, and another one used as email contact - is that alright? 

    The host will need to sign in from the email id used to create the webinar? 

  • Profile Image
    Mianala
    Answered on June 23, 2020 at 02:00 AM

    Hi Dirgha,

    It is alright to use a different email as email contact. You need to sign in with the same account/email that you have setup the webinar with. Let us know if you have more question. You can also contact Zoom Help Center for more information about Zoom.

  • Profile Image
    Dirgha 
    Answered on June 29, 2020 at 01:14 AM

    Thank you so much,your responses were very helpful.