Can we download file uploads grouped in different folders based on submitted data?

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    janicelancaster2
    Asked on August 19, 2020 at 09:00 AM
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    Krishna_D
    Answered on August 19, 2020 at 10:11 AM

    Please let us know about your problem in more details and we will be happy to help.

    Thank you!

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    janicelancaster2
    Answered on August 19, 2020 at 02:28 PM
    Sorry .So we are expecting submissions for the virtual
    Fair we are holding this year.
    I did download all uploads and I see the file structure ..
    What I would really like (perhaps) is to download just the baking entries
    with the folder name attached to each file name ( dream). When I downloaded
    the uploads the link to the class is lost
    I hope that makes sense
    ...
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    gerardw
    Answered on August 19, 2020 at 07:30 PM

    Thanks for the details. I believe you are referring to this form https://form.jotform.com/202258601402241 

    If yes, do you want to download only the uploads for the Baking field?

    When you click on "Download all uploads" from your Form submission page, it will download all uploads received for the form. It is not possible to split only the Baking uploads from the list.

    Else, you will need to download the uploads separately for each submission.

    When you download, you will get a zip file with the uploads.  I can see that the files uploaded for this Baking field are Word files.

    Could you clarify what you mean by "folder name attached to each file name" and "When I downloaded the uploads the link to the class is lost"?

    If possible can you provide us a screenshot of the issue that you are facing? 

    This guide will help you attach screenshots on this ticket: How-to-Post-Screenshots-to-Our-Support-Forum 

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    janicelancaster2
    Answered on August 20, 2020 at 09:28 AM
    Hi
    So yes I would like to only download submissions that meet a certain
    criteria ie baking and then the next.
    When the zip file came down with all the uploads
    Each exhibitor’s submissions were grouped together in a uniquely named
    folder losing the link to the class they entered like baking
    So managing the submissions files
    Is there a way to make it easier Dropbox or ??
    Each file should have a unique file name in Folder belonging to the class.
    ( goal) with as little manipulation as possible. This is the middle step -
    ...
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    janicelancaster2
    Answered on August 20, 2020 at 09:28 AM
    Oh yes they are word files because I was testing ..
    They will be jpg or video files when we go live
    Could you look at the theme 2 file just as a note FYI see the phone number
    area code label in the wrong place and the text under the whatchamacallit
    (under junior) did not wrap
    Probably not using it just wanted you to know
    ...
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    Krishna_D
    Answered on August 20, 2020 at 11:04 AM

    Please help us with the screenshots as it will be more descriptive for us.

    How to Post Screenshots to Our Support Forum

    Mean while you can download files directly by clicking the individual items in submissions.

    1597935816DeepinScreenshot_select-area_2

    You can also integrate your form submissions to Google Drive as:

    https://www.jotform.com/help/192-How-to-Integrate-a-Form-with-Google-Drive

    https://www.jotform.com/help/192-How-to-Integrate-a-Form-with-Google-Drive

    Give these approach a try and let us know if any issue persist

    Feel free to contact.

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    janicelancaster2
    Answered on August 20, 2020 at 01:28 PM

    this is the link to the beach form - with the phone number area code label

    and with the text wrapping problem on under section heading junior
    https://www.jotform.com/build/202318918842257?iak=

    this the form
    https://www.jotform.com/build/202299613509257?iak=
    I read about integrating to the google drive and even changing the folder
    name to example baking (class name) but this would be limited to the form
    (1 form per class)
    and our exhibitors will be having to repeat filling in multiple forms to
    enter multiple class
    Anyway any suggestions?
    Janice

    ...
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    Mike
    Answered on August 20, 2020 at 06:55 PM

    I am sorry to inform you but we do not have an option to group files into different folders or rename file uploads.

    In the form Inbox, this is possible to filter submission data and then download filtered entries in CSV, Excel, and PDF formats. For example, to display submissions only with filled Baking upload field:

    We will address the text wrapping issue via the next support ticket:

    https://www.jotform.com/answers/2526867

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    janicelancaster2
    Answered on August 21, 2020 at 09:28 AM
    i am making progress..
    I will be able to create the file structure I need and with an excel macro
    modify the hyperlink in the excel spreadsheet to link to the correct file.
    so in the build of the form the form floats over the background but in the
    preview the form and background move and the background picture starts to
    repeat. Is there a setting to allow the form just to float?
    https://www.jotform.com/build/202299613509257?iak=8e3f81f544f4e884b452f2badfdca66e-fd85a9815cf48c5c
    thanks for all your help
    ...
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    Bert_A
    Answered on August 21, 2020 at 10:35 AM

    Hi there,

    If you need to make these modifications on your form and embed it to a website, you can use the form full source code.

     https://www.jotform.com/help/104-How-to-get-the-Full-Source-Code-of-your-Form