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    Using a different form to edit same data

    Asked by helipad on October 13, 2013 at 05:25 PM

    I have an admin form to create an entry which I will email to a client with an edit link.  If the client wants to edit the entry then the form they use should be a different slimmed-down form with sensitive fields hidden from view.

    How do I achieve this?

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    JotForm Support

    Answered by jonathan on October 13, 2013 at 06:59 PM


    The Edit Link can only work on the same form. So, it is not possible to use it across 2 forms.

    I have checked your form http://www.jotform.com/32722824841353  and I suggest you apply the

    conditions as describe on this guide 


    This will make the show/hide of multiple fields easier.

    You can also use an "admin access" only condition to show only the appropriate fields during EDIT mode.

    Example, in your form there is the "Admin use only" field, you can use the value for this field to show only the admin info once a correct access code/answer is provide for this field.

    Hope this help. Inform us if you need further assistance on this.





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    Answered by helipad on October 14, 2013 at 03:15 AM
    The problem with the "admin only" password field is that the value ends up getting saved with the form. So when a client them edits it, the password gets recalled too and they then get the admin view.
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    JotForm Support

    Answered by Welvin on October 14, 2013 at 04:33 AM

    Would be possible for you to access the admin page after your client edit the submission? This process should work. So, you came last to edit the submission.


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    Answered by helipad on October 14, 2013 at 04:41 AM
    It seems strange to me that this is not easy to do as it would seem a
    fairly common requirement to have "customer versions" of forms.
    Is your suggestion that admins must remember to blank out the password when
    they save? Yes that is a possibility but if they forget JUST ONCE then the
    admin password is blown and we would never know. But anyway this is a
    hopeless method as the password is visible in the source code of the page.
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    JotForm Support

    Answered by EltonCris on October 14, 2013 at 05:41 AM


    You are definitely right, we do not recommend this method if security is a concern. We just do not support password features/field due to the high phishing rate activity it could produce. The best way to implement this is to use your form source code. (How to get your Form Source Code) and use custom script for the admin password feature.

    Thanks for your understanding!