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    Volunteer form with limited volunteers per project

    Asked by kevinwatson on March 10, 2014 at 12:46 PM

    We are doing a community service day with the youth attending our youth rally. We have about 8-10 different projects with only a certain amount of volunteers needed per project. For instance, nursing home #1 might need 10 people and the homeless shelter will need 15. But we don't want to keep accepting volunteers for one project when there is a limit.

    So ideally, I could create one volunteer form for them to scroll through and view the projects and sign up with. A youth leader might have 20 youth so they might sign their kids up for different projects. If this is not possible, then I guess separate forms will have to do.

    The form should know when the maximum volunteers are reached for each project so no one can sign up for that project anymore.

    Does this make sense? Love to hear how you think I should approach this form building. Thanks.

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    Answered by kevinwatson on March 10, 2014 at 12:48 PM

    Here is a similar form but I do not know how it handles maximum volunteers. It looks like there are some disabled areas. I think this one was built with Wufoo.


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    Answered by Carina on March 10, 2014 at 04:12 PM

    I was thinking on your request, and perhaps the best way to achieve this result is to create several forms and embed them in the same page.

    In each of the project forms you could add a submission counter widget so that the user would know how many submissions were left.

    Also you should set the number of submissions allowed per form. After that number, the form gets disabled, and the user gets the warning message (which you can also edit to "The maximum volunteers for this project were reached", as an example):

    You can test this solution here:


    Let us know please if you need more assistance.

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    Answered by Carina on March 10, 2014 at 04:17 PM

    But with the submission counter and the submission limit it is not possible to have groups signing up.

    Let us know if this is a solution for you.

    Thank you

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    Answered by kevinwatson on March 10, 2014 at 04:25 PM

    Yeah this is good. I guess having separate forms is the way to go and one submission for each person. Thanks.

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    Answered by Carina on March 10, 2014 at 05:23 PM

    You are most welcome. Feel free to contact us when needed.