What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.
At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.
We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.
Send Email to multiple address or send email based on approval statusAsked by bryanchr on March 29, 2014 at 11:24 PM
I'd like a form to route to more than one user either in parallel (at the same time) or in sequence with an 'approved' checkbox visible only to that user and the 'submit' enabling the form to route to the next user in the list. How can this be done?
Please check this guide: How to send to a specific email address based on a selection?. You can use either the dropdown field, checkbox field, radio button field or a textbox field to put a note or select for your approval status.
Then, based on the selection or input data, send the form email to another address. Of course, you need to create a form notification for each person who needs to receive the form email.
You can also add multiple recipients to every notification email. Up to 10 email addresses per settings. Check this guide: Send Form Emails to Multiple Recipients
This is great however I want the recipient to be able to 'approve' the form, not the email data. In this scenario they would open the form and add extra data such as an approval checkbox. The 'submit' would send a link to the form to the recipient with 'read only' form data except for the field they can write to.
To achieve this, you can use the Send Post Data feature.
Refer to this guide about it
Here is the sample form http://www.jotformpro.com/form/23503408907957
If you submit the sample form, it will redirect to an html page, with the data populating form.
In your case you can set the custom webage(2nd form) to read-only so that it cannot be edited at all. A very basic sample form http://www.jotformpro.com/form/31845261280956
Hope this help. Inform us if you need further assistance.