What is JotForm?
JotForm is a free online form builder which helps you create online forms without writing a single line of code. No sign-up required.

At JotForm, we want to make sure that you’re getting the online form builder help that you need. Our friendly customer support team is available 24/7.

We believe that if one user has a question, there could be more users who may have the same question. This is why many of our support forum threads are public and available to be searched and viewed. If you’d like help immediately, feel free to search for a similar question, or submit your question or concern.

  • Profile Image

    Can a hidden check box send information to a report?

    Asked by akt1 on December 05, 2014 at 02:30 AM

    I want a user to select a few items from many check-box lists. I set up a radio button with conditions to show the lists one at a time and each list retains the selection  the problem is the information from the hidden check-box lists does not get submitted to a report is there another way of doing this?

    Page URL:

  • Profile Image
    JotForm Support

    Answered by Charlie on December 05, 2014 at 11:08 AM


    Upon checking your account and cloning your form for testing purposes, I'm able to get the information from the hidden or selected checkboxes from my email notifications.

    You can add the values of the fields, regardless if it is hidden or not, in the email content under "Email Alerts" setting.


    I did a test submission using the cloned form, you can check the screenshots below.

    1. Selected "Festival/Gen. Food" in Menu Selection. Selected Option 6 and Option 7.

    2. In my email notification I then receive the selected options.


    Let me know if I misunderstood your concern or if I pointed out a different topic. Also, if you can share a screenshot of the problem that would help us a lot.

    Thank you.

  • Profile Image

    Answered by akt1 on December 05, 2014 at 04:16 PM

    Yes I think you have misunderstood my problem.

    I want a user to make a choice from each list as they are selected then I need the information from all the lists to be submitted without having all the lists visible on the form which make the form to long

    Example              Festival/Gen food        Frozen              Drink

    Festival/Gen food        Option6                  

     Frozen                                                Option2

     Drink                                                                        Option4


    I need this info in a table

  • Profile Image
    JotForm Support

    Answered by jonathan on December 05, 2014 at 05:24 PM


    I think what you need is the conditional email instead.

    Check the user guide on how to.



    You will create multiple Notification Email that will contain different messages between them.


    Now, using conditional statement(in your case, base on the selected Checkbox answer), the specific email message will be sent.

    The specific email will only contain the necessary answers/data/information. So, the different recipient will not be seeing similar data/info on each of the different email message.

    Hope this help. Inform us if you need further assistance on this.


  • Profile Image
    JotForm Support

    Answered by jonathan on December 05, 2014 at 05:31 PM

    By the way, you can also use conditional statements to send a different version of a Report.

    Example, if you are using Excel Report https://www.jotform.com/help/101-How-to-create-an-Excel-Report

    You can control what information/data is visible on the Excel Report

    You can create multiple version of the Report that contains different selected data on each.

    Then, you can use conditional statement to give access to the different Excel Report base on selected option (Checkbox).





  • Profile Image

    Answered by akt1 on December 05, 2014 at 09:26 PM

    Thank you for your help but this seems a very complicated solution and this is a small feature of my main form unless I embed it as a separate form in an Iframe.

    Before I try your strategy is it not possible to add a little code to allow the information stored in the hidden check lists to be included in a report.

    the selection information is not lost when the list is hidden if it is re-selected they show up as already checked



  • Profile Image

    Answered by Shadae on December 06, 2014 at 09:21 AM

    Hi akt1,

    To confirm, you would like to know if the information from a hidden field on your form can be included in a report?

    If that is the case, when creating a report, you can select what fields you would like to be shown in the report, include your hidden field.

    However, if your field is hidden to your users, unless the information is generated into that field, based on other information entered by your user, there will be no submission date to pull from to include in the report.

    I hope this helps, please inform us if you need further assistance.

  • Profile Image

    Answered by akt1 on December 07, 2014 at 02:57 PM

    I think you are saying the answer is no a hidden field cannot submit it's information to a report

    But looking through the forums I found this form  http://www.jotformpro.com/form/32437472953965  each section is hidden to the user after it is completed so the form stays small just what I need. can you advise me how to implement this feature

  • Profile Image
    JotForm Support

    Answered by jonathan on December 07, 2014 at 05:37 PM


    I apologize, but I think we had been misunderstanding what you meant from the start.

    Can you share to us instead the Report you have been mentioning about? 

    Which report from your jotform http://form.jotform.us/form/43380224401139 it was?

    We will be able to provide the appropriate suggestion/solution once we understand the Report requirement.

    Just to add also, in the View Submissions page, the following option will show hidden fields when the options are true.






  • Profile Image

    Answered by akt1 on December 08, 2014 at 11:50 AM

    The Form collapse feature seems to do the job and report information from an invisible list which is what I needed. Thanks

  • Profile Image
    JotForm Support

    Answered by Charlie on December 08, 2014 at 11:55 AM

    I'm glad that you find the solution that worked for you. I apologize if there are some part that we misunderstood your concern. Please do feel free to contact us or open up a new thread here in the forum if you need any assistance or have other concerns.

    Thank you.